Project Management Overview
48 Questions
0 Views

Choose a study mode

Play Quiz
Study Flashcards
Spaced Repetition
Chat to lesson

Podcast

Play an AI-generated podcast conversation about this lesson

Questions and Answers

What is the primary focus of contemporary management?

  • Centralized decision-making
  • Strict adherence to established strategies
  • Hierarchical structures
  • Flexibility and adaptability (correct)

    • Which manager is responsible for the planning, execution, and closing of specific projects?

  • Line manager
  • Project manager (correct)
  • General manager
  • Functional manager

    • What is the main role of the functional manager within an organization?

  • Coordinate with various departments
  • Make decisions about overall strategy
  • Oversee all organizational activities
  • Lead a function contributing directly to products (correct)

    • Which skill is primarily needed at the top management level?

    <p>Conceptual skills</p> Signup and view all the answers

    What characterizes traditional management?

    <p>Stability and routine with centralized authority</p> Signup and view all the answers

    In a functional organization, how are individuals grouped?

    <p>By their specialties</p> Signup and view all the answers

    Which managerial role involves disseminating important information within the organization?

    <p>Disseminator</p> Signup and view all the answers

    What type of skills are primarily required by low-level managers?

    <p>Technical skills</p> Signup and view all the answers

    What is the first phase of the project life cycle?

    <p>Initiation</p> Signup and view all the answers

    Which document defines how the project scope will be managed?

    <p>Scope management plan</p> Signup and view all the answers

    What is included in the Execution phase of a project?

    <p>Creating tasks and organizing workflows</p> Signup and view all the answers

    Which of the following is NOT one of the three primary constraints of project management?

    <p>Sustainability</p> Signup and view all the answers

    What is the main purpose of conducting a feasibility study before starting a project?

    <p>To validate project viability</p> Signup and view all the answers

    What does a project charter primarily provide?

    <p>High-level project description</p> Signup and view all the answers

    Which aspect is NOT part of the Planning phase in project management?

    <p>Executing tasks</p> Signup and view all the answers

    What do Enterprise Environmental Factors refer to in project management?

    <p>Conditions outside the control of the project team</p> Signup and view all the answers

    What is the primary purpose of the requirements management plan?

    <p>To describe how requirements will be analyzed, documented, and managed</p> Signup and view all the answers

    Which of the following is NOT a tool or technique used in the Collect Requirements process?

    <p>Cost-benefit analysis</p> Signup and view all the answers

    What is the primary focus of controlling scope in project management?

    <p>To monitor the project scope and manage changes</p> Signup and view all the answers

    Which of the following is NOT an output of the control scope process?

    <p>Requirements Documentation</p> Signup and view all the answers

    What does the Project Scope Statement include?

    <p>Project deliverables and product acceptance criteria</p> Signup and view all the answers

    Which input is essential for the control scope process?

    <p>Work Performance Information</p> Signup and view all the answers

    What is the main benefit of creating a Work Breakdown Structure (WBS)?

    <p>It divides scope into smaller, manageable pieces</p> Signup and view all the answers

    What does variance analysis help identify during the control scope process?

    <p>Differences between anticipated and actual performance</p> Signup and view all the answers

    Which input is NOT required for the Verify Scope process?

    <p>Cost breakdown structure</p> Signup and view all the answers

    What is an example of a constraint in project scope management?

    <p>The project must be completed within six months</p> Signup and view all the answers

    What does the Scope Baseline represent?

    <p>The approved version of a scope statement, work breakdown structure, and associated documents</p> Signup and view all the answers

    What is validated by the Validate Scope process?

    <p>Formal acceptance of project deliverables</p> Signup and view all the answers

    What do assumptions in project scope planning represent?

    <p>Beliefs that are taken for granted but not confirmed</p> Signup and view all the answers

    Which output is typically produced after a successful Verify Scope process?

    <p>Change Requests and Accepted Deliverables</p> Signup and view all the answers

    Which knowledge area does scope control primarily belong to?

    <p>Project Scope Management</p> Signup and view all the answers

    What is the significance of the project scope statement?

    <p>It defines electrical and support requirements for the project</p> Signup and view all the answers

    Who is responsible for providing a report on a specific project in a divisional structure?

    <p>Project Manager</p> Signup and view all the answers

    What does the concept of work specialization refer to in organizational structure?

    <p>Each worker has a specific task</p> Signup and view all the answers

    In a matrix structure, who typically has shared authority over employees involved in projects?

    <p>Functional Manager and Project Manager</p> Signup and view all the answers

    Which step is NOT part of the organizational structure design process?

    <p>Analyze competitive positioning</p> Signup and view all the answers

    What is the purpose of formalization in an organizational structure?

    <p>To define business processes and policies</p> Signup and view all the answers

    A project is characterized by all of the following EXCEPT:

    <p>It is a permanent endeavor.</p> Signup and view all the answers

    Which of the following best describes decentralization in an organizational context?

    <p>Decision-making powers are distributed to lower levels of the organization.</p> Signup and view all the answers

    What is a critical first step in designing an organizational structure?

    <p>Creating a charter</p> Signup and view all the answers

    What is the primary reason management is considered both a science and an art?

    <p>It combines organized knowledge with practical application of skills.</p> Signup and view all the answers

    Which function of management is primarily responsible for classifying activities and delegating duties?

    <p>Organizing</p> Signup and view all the answers

    What is a key distinction between management and administration?

    <p>Management involves doing tasks, whereas administration focuses on thinking functions.</p> Signup and view all the answers

    Which of the following best defines 'effectiveness' in management?

    <p>Doing the right things.</p> Signup and view all the answers

    What does the significance of management to society include?

    <p>Boosting national economic development.</p> Signup and view all the answers

    In which management function is motivating employees primarily emphasized?

    <p>Directing</p> Signup and view all the answers

    Which of the following statements is NOT an advantage of management for the organization?

    <p>Increased corporate taxes.</p> Signup and view all the answers

    What role does planning play within the functions of management?

    <p>It lays the groundwork for achieving goals.</p> Signup and view all the answers

    Study Notes

    Project Management

    • Proper management converts resources (people, machines, materials, money) into production.
    • Management Definitions:
      • Taylor: The art of knowing how to achieve goals in the best and cheapest way.
      • Donald: The art and science of decision-making and leadership.
      • Harold: The art of getting things done through people in organized groups.
    • Management as Science & Art:
      • Science: Organized body of knowledge.
      • Art: Managing requires skills.
    • Effectiveness & Efficiency:
      • Effectiveness: Doing the right things.
      • Efficiency: Efficient use of resources.
    • Significance of Management (Organizational Advantages):
      • Determining objectives.
      • Achieving goals.
      • Overcoming challenges.
      • Innovation.
      • Smooth business operations.
    • Significance of Management (Societal Advantages):
      • Optimum resource utilization.
      • Social benefits.
      • National economic growth.
      • Job creation.
    • Management vs. Administration:
      • Administration is a thinking function, concerned with broad objectives, plans, and policies. Top-level function. Often linked to government policies.
      • Management is a doing function, the art of getting things done through others. Lower-level function. Decisions influenced by internal factors. Usually in business.

    Functions of Management

    • Planning: The basic function to achieve goals.
    • Organizing: Classifying activities, delegating duties, coordinating roles and responsibilities.
    • Directing: Communicating with employees and providing motivation/leadership.
    • Staffing: Manpower planning and development (estimating & placing). Training, and development.
    • Controlling: Establishing standard performance, monitoring actual performance, identifying errors, and taking corrective actions.

    Levels of Management

    • Top Management: Makes decisions about overall direction and strategy. General managers are responsible for multiple activities. Functional managers focus on one activity (like accounting). Project managers oversee a specific project. Line managers lead activities directly related to the organization's products or services Staff managers contribute indirect inputs. (e.g., finance/accounting).
    • Middle Management: Oversees functional managers/ product line managers / departments.
    • Low Level Management (Supervisors): Unit managers, first-line supervisors, team leaders.

    Traditional vs. Contemporary Management

    • Traditional: Stable, routine, hierarchical, centralized decision-making, and strict strategy.
    • Contemporary: Adaptable, flexible, emphasizing teamwork and employee empowerment. Often decentralized decision-making.

    Managerial Roles

    • Interpersonal: Figurehead, leader, liaison.
    • Informational: Monitor, disseminator, spokesperson.
    • Decisional: Entrepreneur, disturbance handler, resource allocator, negotiator.

    Management Skills

    • Conceptual Skills: Analytical thinking.
    • Human Skills: Working with and understanding others
    • Technical Skills: Specialized skills relevant to a specific area.

    Organizational Structure

    • Functional: People with similar skills work together in departments.
    • Divisional: Teams of people with different specialities work together per project.
    • Matrix: Combines functional and divisional—employees report to multiple managers ( functional and project).

    Organizational Structure Elements

    • Work Specialization: Each worker has specific tasks.
    • Chain of Command: Clear authority hierarchy—from lowest to highest.
    • Span of Control: Number of people reporting to a manager.
    • Formalization: Rules, policies, procedures, and communication standards.
    • Departmentation: Grouping activities into departments/units
    • Centralization/Decentralization: Degree to which decision-making authority is concentrated.

    Project Management

    • Projects: Temporary endeavors to create unique products, services, or results.
    • Project Management: Applying knowledge, skills, tools, and techniques to project activities to meet requirements.
    • Project Life Cycle: Initiation, Planning, Execution, Monitoring & Control, Closure.

    Project Scope Management

    • Plan Scope Management: Defines, validates, and controls the project scope. Creating a scope management plan which describes how scope will be managed.
    • Collect Requirements: Determining and documenting stakeholder requirements.
    • Define Scope: Detailed description of the project and product.
    • Create WBS (Work Breakdown Structure): Dividing project into smaller component tasks.
    • Validate Scope: Formalizing acceptance of project deliverables.
    • Control Scope: Managing changes to maintain the scope baseline.
    • Project Charter: High-level project description created by sponsor to formally explain business needs, assumptions, constraints, stakeholders, and the high-level budget.
    • Enterprise Environmental Factors: External factors influencing the project (e.g., organizational culture, infrastructure, standards).
    • Project Scope Statement: A detailed written explanation of the project's deliverables and characteristics. Includes product scope description, product acceptance criteria, project exclusions/constraints/assumptions.

    Studying That Suits You

    Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

    Quiz Team

    Related Documents

    Project Management PDF

    Description

    This quiz covers the fundamental concepts of project management, including definitions, the balance between art and science, and the significance of effective management in organizational and societal contexts. Explore how management transforms resources into production and the impact it has on both businesses and society.

    More Like This

    Use Quizgecko on...
    Browser
    Open
    Browser
    Browser