PROJ MAN CHAPTER 1

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Questions and Answers

What is the first phase in a project life cycle according to the text?

Conceiving (correct)

Execution

Delivering

Planning

When does a project officially start according to the text?

When stakeholders commit

When the team is formed

When resources are identified

When management gives the go-ahead signal (correct)

What is done during the Planning phase of a project life cycle?

Forming teams

Developing technical specifications

Breaking down individual project pieces (correct)

Identifying necessary resources

Which stage involves seeking commitments from important organizational stakeholders?

Initiation Signup and view all the answers

What happens once all comprehensive specifications are developed according to the text?

Individual assignments are prepared Signup and view all the answers

What is a project?

A temporary unique group activity with specific objectives Signup and view all the answers

What distinguishes a project from other organizational efforts?

It is temporary with defined goals and requirements Signup and view all the answers

Why are projects considered a necessity in today's organizations?

To expertly manage changes and improvements Signup and view all the answers

What are the primary goals of a project?

To meet customer needs through designed performance Signup and view all the answers

What are some advantages of project management?

Expert planning and control of activities Signup and view all the answers

Why is project management important in organizations?

To ensure successful completion of projects Signup and view all the answers

What are project attributes?

Characteristics that are necessary for a successful project completion Signup and view all the answers

What is the importance of project significance according to the text?

It rationalizes the need to deviate from the standard organizational structure Signup and view all the answers

How are project attributes utilized in project management?

To gather and analyze project statistics Signup and view all the answers

What is the primary purpose of project attributes in project management?

To provide a foundation for managing project activities Signup and view all the answers

Why is it important for a project to be significant according to the text?

To ensure top management support and resources for the project Signup and view all the answers

What happens if the majority in an organization believe that a project is not important?

The project is likely to fail Signup and view all the answers

Why is it impossible to complete a project in a routine manner?

Projects are unique and uncertain Signup and view all the answers

What is a common struggle for a project when it comes to resources within a multi-project organization?

Clashes with functional departments Signup and view all the answers

What interrelations does a project typically have with the parent organization?

Human resources interrelations Signup and view all the answers

Why do personnel working on a project face challenges when reporting to two bosses?

Differing objectives and priorities of the two superiors Signup and view all the answers

What makes each project unique and different from others?

Nomination process Signup and view all the answers

Why are primary project goals important for smooth progress?

To prioritize essential elements Signup and view all the answers

What is one of the prime goals of a project according to the text?

Completing the project within the planned timetable Signup and view all the answers

Why is it important to avoid presumption and ineffectiveness during planning according to the text?

To create realistic time schedules Signup and view all the answers

What is the significance of completing a project within the programmed budget as mentioned in the text?

Ensures efficient use of resources Signup and view all the answers

Which factor is crucial to driving a project onward in a speedy, secure, and realistic manner?

Responsible personnel in charge Signup and view all the answers

Why are budgets set for projects according to the text?

To ensure money goes where intended Signup and view all the answers

Study Notes

Project Life Cycle

A project undergoes four stages: initiating, planning, executing, and delivering.
The project starts with a "go-ahead" signal from management.

Project Life Cycle Phases

Conceive/Initiation: develop preliminary objectives, scope of work, and identify necessary resources.
Planning: develop comprehensive specifications, schedules, and plans.
Executing: complete individual tasks and assignments.
Delivering: complete the project and deliver the outcome.

Nature of a Project

A project is a temporary, unique, group activity with specific objectives and requirements.
It has a defined scope, timelines, and budget.

Project Attributes

Importance: the project must be significant enough to warrant a unique organizational unit.
Uniqueness: no two projects are exactly the same due to uncertainty.
Resources: majority of resources have a restricted budget.
Conflict: projects often struggle with functional departments for resources.

Primary Goals of a Project

Complete the project within the planned timetable.
Complete the project within the programmed budget.
Ensure that personnel responsible for the project are driving it forward in a speedy, secure, and realistic manner.

Characteristics of a Project

Limited duration: projects have a defined start and end date.
Unique objectives: each project has specific objectives and requirements.
Interdependence: projects often interrelate with the parent organization and functional departments.
Uncertainty: projects involve uncertainty and risk.
Creativity: projects require innovation and adaptability.

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Description

Explore the nature of project management, distinguish between different phases of a project, identify key project attributes, understand the primary goals of a project, and recognize the societal factors contributing to the importance of project management in organizations.