28 Questions
What is the first phase in a project life cycle according to the text?
Conceiving
When does a project officially start according to the text?
When management gives the go-ahead signal
What is done during the Planning phase of a project life cycle?
Breaking down individual project pieces
Which stage involves seeking commitments from important organizational stakeholders?
Initiation
What happens once all comprehensive specifications are developed according to the text?
Individual assignments are prepared
What is a project?
A temporary unique group activity with specific objectives
What distinguishes a project from other organizational efforts?
It is temporary with defined goals and requirements
Why are projects considered a necessity in today's organizations?
To expertly manage changes and improvements
What are the primary goals of a project?
To meet customer needs through designed performance
What are some advantages of project management?
Expert planning and control of activities
Why is project management important in organizations?
To ensure successful completion of projects
What are project attributes?
Characteristics that are necessary for a successful project completion
What is the importance of project significance according to the text?
It rationalizes the need to deviate from the standard organizational structure
How are project attributes utilized in project management?
To gather and analyze project statistics
What is the primary purpose of project attributes in project management?
To provide a foundation for managing project activities
Why is it important for a project to be significant according to the text?
To ensure top management support and resources for the project
What happens if the majority in an organization believe that a project is not important?
The project is likely to fail
Why is it impossible to complete a project in a routine manner?
Projects are unique and uncertain
What is a common struggle for a project when it comes to resources within a multi-project organization?
Clashes with functional departments
What interrelations does a project typically have with the parent organization?
Human resources interrelations
Why do personnel working on a project face challenges when reporting to two bosses?
Differing objectives and priorities of the two superiors
What makes each project unique and different from others?
Nomination process
Why are primary project goals important for smooth progress?
To prioritize essential elements
What is one of the prime goals of a project according to the text?
Completing the project within the planned timetable
Why is it important to avoid presumption and ineffectiveness during planning according to the text?
To create realistic time schedules
What is the significance of completing a project within the programmed budget as mentioned in the text?
Ensures efficient use of resources
Which factor is crucial to driving a project onward in a speedy, secure, and realistic manner?
Responsible personnel in charge
Why are budgets set for projects according to the text?
To ensure money goes where intended
Study Notes
Project Life Cycle
- A project undergoes four stages: initiating, planning, executing, and delivering.
- The project starts with a "go-ahead" signal from management.
Project Life Cycle Phases
- Conceive/Initiation: develop preliminary objectives, scope of work, and identify necessary resources.
- Planning: develop comprehensive specifications, schedules, and plans.
- Executing: complete individual tasks and assignments.
- Delivering: complete the project and deliver the outcome.
Nature of a Project
- A project is a temporary, unique, group activity with specific objectives and requirements.
- It has a defined scope, timelines, and budget.
Project Attributes
- Importance: the project must be significant enough to warrant a unique organizational unit.
- Uniqueness: no two projects are exactly the same due to uncertainty.
- Resources: majority of resources have a restricted budget.
- Conflict: projects often struggle with functional departments for resources.
Primary Goals of a Project
- Complete the project within the planned timetable.
- Complete the project within the programmed budget.
- Ensure that personnel responsible for the project are driving it forward in a speedy, secure, and realistic manner.
Characteristics of a Project
- Limited duration: projects have a defined start and end date.
- Unique objectives: each project has specific objectives and requirements.
- Interdependence: projects often interrelate with the parent organization and functional departments.
- Uncertainty: projects involve uncertainty and risk.
- Creativity: projects require innovation and adaptability.
Explore the nature of project management, distinguish between different phases of a project, identify key project attributes, understand the primary goals of a project, and recognize the societal factors contributing to the importance of project management in organizations.
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