Project Management Fundamentals Quiz
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Questions and Answers

Which of the following is NOT one of the components of an event project management checklist?

  • Budget
  • Sponsorship
  • Volunteer Management (correct)
  • Event Logistics

    • The execution phase of a project involves planning the scope and objectives.

    False

    What are the three parameters that define a project?

    Time, cost, and quality

    The ____ phase of project management involves tracking and reviewing the project's progress.

    <p>closure</p> Signup and view all the answers

    Match the phases of project management with their correct descriptions:

    <p>Initiation = Establishing the project's feasibility and scope Planning = Defining objectives and course of action Execution = Implementing plans and coordinating resources Closure = Finalizing the project and reviewing outcomes</p> Signup and view all the answers

    What does project management primarily aim to achieve?

    <p>Ensure successful completion of projects</p> Signup and view all the answers

    The initiation phase is the final stage of project management.

    <p>False</p> Signup and view all the answers

    List one common tool used for planning and coordinating tasks in project management.

    <p>GANTT chart</p> Signup and view all the answers

    Which of the following describes Six Sigma best?

    <p>A framework aimed at minimizing mistakes and maximizing value.</p> Signup and view all the answers

    PRINCE2 is a flexible project management methodology that cannot be tailored to specific requirements.

    <p>False</p> Signup and view all the answers

    What is the primary goal of the initiation phase in project management?

    <p>To align stakeholders on the project's objectives and scope.</p> Signup and view all the answers

    Six Sigma is particularly associated with the __________ industry.

    <p>automotive</p> Signup and view all the answers

    Match the project management methodologies to their characteristics:

    <p>Six Sigma = Minimizes mistakes and maximizes value PRINCE2 = Emphasizes organization and control Initiation Phase = Defines and authorizes the project Event Project Management = Focuses on executing events smoothly</p> Signup and view all the answers

    During which phase are stakeholders identified and initial feasibility assessments conducted?

    <p>Initiation Phase</p> Signup and view all the answers

    The PRINCE2 methodology is a linear and process-based framework.

    <p>True</p> Signup and view all the answers

    What is a key task in the initiation phase of project management?

    <p>Conducting initial feasibility assessments.</p> Signup and view all the answers

    What is the primary goal of resource management in a project?

    <p>To use available resources effectively for maximum organizational value</p> Signup and view all the answers

    Budget Management is considered irrelevant in Project Management.

    <p>False</p> Signup and view all the answers

    List one key component of the planning phase in project management.

    <p>Defining project scope</p> Signup and view all the answers

    Resource management ensures that project managers have the right resources available at the right _______ for the right work.

    <p>time</p> Signup and view all the answers

    Match the following terms with their descriptions:

    <p>Time Management = The process of planning and exercising control over the amount of time spent on specific activities Budget Management = The process of estimating, planning, and controlling costs Work Breakdown Structure (WBS) = A tool that breaks down projects into manageable sections Resource Management = The practice of planning, scheduling, and allocating resources to a project</p> Signup and view all the answers

    Which of the following is NOT a resource mentioned in resource management?

    <p>Aim</p> Signup and view all the answers

    Stakeholder engagement is unimportant in the planning phase.

    <p>False</p> Signup and view all the answers

    What does WBS stand for in project management?

    <p>Work Breakdown Structure</p> Signup and view all the answers

    What is a key benefit of proper resource management in project management?

    <p>Optimal utilization of resources</p> Signup and view all the answers

    Proper resource management can help maintain a realistic budget for projects.

    <p>True</p> Signup and view all the answers

    Name one way resource management contributes to risk mitigation in project management.

    <p>It helps identify potential resource shortages or conflicts in advance.</p> Signup and view all the answers

    Effective resource management can help minimize the event's environmental _____ by making eco-friendly choices.

    <p>footprint</p> Signup and view all the answers

    Match the types of resources to their descriptions.

    <p>Manpower = Human Resource Materials = Physical items needed for execution Equipment = Tools and machinery used in the project Financial = Monetary resources allocated for expenses</p> Signup and view all the answers

    Which of the following is NOT a benefit of proper resource management?

    <p>Increased Costs</p> Signup and view all the answers

    Timely execution does not relate to effective resource management.

    <p>False</p> Signup and view all the answers

    What is the main role of manpower in project management?

    <p>To carry out tasks and move the project towards its completion.</p> Signup and view all the answers

    Proper resource management leads to cost savings by preventing _____ or underutilisation.

    <p>over-allocation</p> Signup and view all the answers

    What is the primary benefit of aligning the right people with appropriate skills to tasks in project management?

    <p>Enhanced quality of work</p> Signup and view all the answers

    Time management is only important for meeting project deadlines and has no impact on cost and quality.

    <p>False</p> Signup and view all the answers

    What does performance management involve in the context of manpower management?

    <p>Setting performance expectations and providing feedback.</p> Signup and view all the answers

    What is one method to encourage attendees to give feedback after an event?

    <p>Create a post-event survey and offer prizes for participation</p> Signup and view all the answers

    Feedback stations should be set up only after the event concludes.

    <p>False</p> Signup and view all the answers

    Effective time management provides a buffer for unexpected ______.

    <p>roadblocks</p> Signup and view all the answers

    Name one digital tool that can be used for post-event surveys.

    <p>Online survey tools</p> Signup and view all the answers

    Match the key concepts of manpower management with their descriptions:

    <p>Human resource optimisation = Minimizing risk of overstaffing and understaffing Skill alignment = Matching team capabilities with project needs Task distribution = Balancing workload based on individual strengths Performance management = Motivating team members towards targets</p> Signup and view all the answers

    An effective way to gather real-time feedback during the event is through __________.

    <p>feedback stations</p> Signup and view all the answers

    Which of the following is a consequence of poor task distribution in a project?

    <p>Bottlenecks and burnout</p> Signup and view all the answers

    Match the feedback method with its description:

    <p>Post-event surveys = Collects comprehensive feedback after the event On-site feedback stations = Gather real-time suggestions from attendees Social media engagement = Encourages sharing of experiences online Attendee testimonials = Provides credibility for future promotions</p> Signup and view all the answers

    Time management only involves tracking deadlines and does not include resource allocation.

    <p>False</p> Signup and view all the answers

    Name one key reason why manpower management is relevant in project management.

    <p>Human resource optimisation.</p> Signup and view all the answers

    Which of the following is NOT a suggested way for event organizers to collect attendee feedback?

    <p>Request feedback through phone calls</p> Signup and view all the answers

    Monitoring social media channels can help gather attendee feedback.

    <p>True</p> Signup and view all the answers

    What is a benefit of conducting a review of existing event technology?

    <p>Optimizing event management processes</p> Signup and view all the answers

    Study Notes

    Module Objective

    • Students will understand the role of a project manager and the various components of managing a project.
    • Students will be able to develop a project management plan that includes milestones to effectively manage tasks, time, and resources to ensure efficiency in achieving the project objective.

    Competencies

    • Four competencies are covered in this module
    • Competency 1: Preparing a Gantt chart for planning and coordinating tasks
    • Competency 2: Managing project resources
    • Competency 3: Monitoring and controlling a project
    • Competency 4: Evaluating a completed project

    Assessments

    • In-mode assessment: Individual project (40%) + Behavioral/attitudinal attributes (10%)
    • End-mode assessment: Written test exam (50%)

    Competency 1: Prepare Gantt chart for planning and coordination of tasks

    • Knowledge
      • Concept of Project Management and its Rationale
        • Overview of Project Management
        • Project Management Life Cycle
        • Benefits of Project Management
      • Concept of Project Management fused with events' elements
        • Relationship between events and project management
        • Event project management life cycle
      • 7 Project Management Styles
        • Waterfall
        • Agile
        • Scrum
        • Kanban
        • Lean
        • Six Sigma
        • Prince2
      • Relative components of an event project management plan
        • Event Details
        • Event Schedule
        • Floor Plan
        • Venue Selection Criteria
        • Budget (Profit & Loss)
        • List of Sponsors
        • List of Volunteers
        • Marketing Plan
        • Entertainment Plan
        • Digital Production Plan
        • Equipment List
      • Mapping of project milestones using Gantt chart technique
        • What is a Gantt Chart?
        • Activity: Let's Practice
    • Specify skeleton checklists for event project management
      • Budget
      • Sponsorship
      • Venue
      • Marketing and Promotion
      • Event Logistics
      • Registration and Ticketing
      • Attendee Profile and Information
      • Health and Safety Plan
      • Security Plan

    Competency 2: Manage project resources

    • Knowledge
      • Importance of resource management in a project
        • What is Resource Management?
        • Importance of Resource Management in Project Management
      • Types of project resources
        • The five types of project resources
      • Manpower management and the relevance of it in a project
        • What is Manpower Management?
        • Is Manpower Management Relevant in Project Management?
      • Time management and the relevance of it in a project
        • What is Time Management?
        • Is Time Management Relevant in Project Management?
      • Monetary (budgetary) management and the relevance of it in a project
        • What is Budget Management?
        • Is Budget Management Relevant in Project Management?
      • Project deliverables under the Work Breakdown Structure (WBS)
        • What is Work Breakdown Structure?
        • List project deliverables using WBS

    Competency 3: Monitor and control project

    • Knowledge
      • Rationale of monitoring and controlling project
      • Cross-functional team roles
        • Event planning
        • Sales
        • Client management
        • Finance
        • Marketing
        • Operations
        • Production
      • Different technologies to manage communication and task allocation
        • Collaboration platforms and tools
        • Project management tools
      • How collaboration and progress status are tracked by tools
      • Communication plan across functional teams
        • Create communication schedule
        • Coordinate collaborative sessions
        • Document communication plan
    • Various technologies for monitoring and control

    Competency 4: Evaluate completed project

    • Knowledge
      • Areas to cover in a post-project discussion
        • Performance analysis
        • Feedback from team members
        • Areas of improvement
        • Activities for Team Appreciation
      • Ways for cross-functional teams to follow up on existing event project.
      • Ways to engage suppliers and vendors
      • Process for effective handover of project

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    Related Documents

    EPM EV43004FP 18 Sep. PDF - Project Management Module

    Description

    Test your knowledge of project management concepts and methodologies through this quiz. Explore topics such as phases of project management, project planning tools, and methodologies like PRINCE2 and Six Sigma. Perfect for students or professionals looking to refresh their understanding of project management principles.

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