Project Management Fundamentals Quiz
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Questions and Answers

Which of the following is NOT one of the components of an event project management checklist?

  • Budget
  • Sponsorship
  • Volunteer Management (correct)
  • Event Logistics

The execution phase of a project involves planning the scope and objectives.

False (B)

What are the three parameters that define a project?

Time, cost, and quality

The ____ phase of project management involves tracking and reviewing the project's progress.

<p>closure</p> Signup and view all the answers

Match the phases of project management with their correct descriptions:

<p>Initiation = Establishing the project's feasibility and scope Planning = Defining objectives and course of action Execution = Implementing plans and coordinating resources Closure = Finalizing the project and reviewing outcomes</p> Signup and view all the answers

What does project management primarily aim to achieve?

<p>Ensure successful completion of projects (A)</p> Signup and view all the answers

The initiation phase is the final stage of project management.

<p>False (B)</p> Signup and view all the answers

List one common tool used for planning and coordinating tasks in project management.

<p>GANTT chart</p> Signup and view all the answers

Which of the following describes Six Sigma best?

<p>A framework aimed at minimizing mistakes and maximizing value. (C)</p> Signup and view all the answers

PRINCE2 is a flexible project management methodology that cannot be tailored to specific requirements.

<p>False (B)</p> Signup and view all the answers

What is the primary goal of the initiation phase in project management?

<p>To align stakeholders on the project's objectives and scope.</p> Signup and view all the answers

Six Sigma is particularly associated with the __________ industry.

<p>automotive</p> Signup and view all the answers

Match the project management methodologies to their characteristics:

<p>Six Sigma = Minimizes mistakes and maximizes value PRINCE2 = Emphasizes organization and control Initiation Phase = Defines and authorizes the project Event Project Management = Focuses on executing events smoothly</p> Signup and view all the answers

During which phase are stakeholders identified and initial feasibility assessments conducted?

<p>Initiation Phase (C)</p> Signup and view all the answers

The PRINCE2 methodology is a linear and process-based framework.

<p>True (A)</p> Signup and view all the answers

What is a key task in the initiation phase of project management?

<p>Conducting initial feasibility assessments.</p> Signup and view all the answers

What is the primary goal of resource management in a project?

<p>To use available resources effectively for maximum organizational value (C)</p> Signup and view all the answers

Budget Management is considered irrelevant in Project Management.

<p>False (B)</p> Signup and view all the answers

List one key component of the planning phase in project management.

<p>Defining project scope</p> Signup and view all the answers

Resource management ensures that project managers have the right resources available at the right _______ for the right work.

<p>time</p> Signup and view all the answers

Match the following terms with their descriptions:

<p>Time Management = The process of planning and exercising control over the amount of time spent on specific activities Budget Management = The process of estimating, planning, and controlling costs Work Breakdown Structure (WBS) = A tool that breaks down projects into manageable sections Resource Management = The practice of planning, scheduling, and allocating resources to a project</p> Signup and view all the answers

Which of the following is NOT a resource mentioned in resource management?

<p>Aim (A)</p> Signup and view all the answers

Stakeholder engagement is unimportant in the planning phase.

<p>False (B)</p> Signup and view all the answers

What does WBS stand for in project management?

<p>Work Breakdown Structure</p> Signup and view all the answers

What is a key benefit of proper resource management in project management?

<p>Optimal utilization of resources (D)</p> Signup and view all the answers

Proper resource management can help maintain a realistic budget for projects.

<p>True (A)</p> Signup and view all the answers

Name one way resource management contributes to risk mitigation in project management.

<p>It helps identify potential resource shortages or conflicts in advance.</p> Signup and view all the answers

Effective resource management can help minimize the event's environmental _____ by making eco-friendly choices.

<p>footprint</p> Signup and view all the answers

Match the types of resources to their descriptions.

<p>Manpower = Human Resource Materials = Physical items needed for execution Equipment = Tools and machinery used in the project Financial = Monetary resources allocated for expenses</p> Signup and view all the answers

Which of the following is NOT a benefit of proper resource management?

<p>Increased Costs (C)</p> Signup and view all the answers

Timely execution does not relate to effective resource management.

<p>False (B)</p> Signup and view all the answers

What is the main role of manpower in project management?

<p>To carry out tasks and move the project towards its completion.</p> Signup and view all the answers

Proper resource management leads to cost savings by preventing _____ or underutilisation.

<p>over-allocation</p> Signup and view all the answers

What is the primary benefit of aligning the right people with appropriate skills to tasks in project management?

<p>Enhanced quality of work (B)</p> Signup and view all the answers

Time management is only important for meeting project deadlines and has no impact on cost and quality.

<p>False (B)</p> Signup and view all the answers

What does performance management involve in the context of manpower management?

<p>Setting performance expectations and providing feedback.</p> Signup and view all the answers

What is one method to encourage attendees to give feedback after an event?

<p>Create a post-event survey and offer prizes for participation (C)</p> Signup and view all the answers

Feedback stations should be set up only after the event concludes.

<p>False (B)</p> Signup and view all the answers

Effective time management provides a buffer for unexpected ______.

<p>roadblocks</p> Signup and view all the answers

Name one digital tool that can be used for post-event surveys.

<p>Online survey tools</p> Signup and view all the answers

Match the key concepts of manpower management with their descriptions:

<p>Human resource optimisation = Minimizing risk of overstaffing and understaffing Skill alignment = Matching team capabilities with project needs Task distribution = Balancing workload based on individual strengths Performance management = Motivating team members towards targets</p> Signup and view all the answers

An effective way to gather real-time feedback during the event is through __________.

<p>feedback stations</p> Signup and view all the answers

Which of the following is a consequence of poor task distribution in a project?

<p>Bottlenecks and burnout (A)</p> Signup and view all the answers

Match the feedback method with its description:

<p>Post-event surveys = Collects comprehensive feedback after the event On-site feedback stations = Gather real-time suggestions from attendees Social media engagement = Encourages sharing of experiences online Attendee testimonials = Provides credibility for future promotions</p> Signup and view all the answers

Time management only involves tracking deadlines and does not include resource allocation.

<p>False (B)</p> Signup and view all the answers

Name one key reason why manpower management is relevant in project management.

<p>Human resource optimisation.</p> Signup and view all the answers

Which of the following is NOT a suggested way for event organizers to collect attendee feedback?

<p>Request feedback through phone calls (B)</p> Signup and view all the answers

Monitoring social media channels can help gather attendee feedback.

<p>True (A)</p> Signup and view all the answers

What is a benefit of conducting a review of existing event technology?

<p>Optimizing event management processes</p> Signup and view all the answers

Flashcards

Project Management

Planning and organizing resources to complete a task, event, or duty within time and budget constraints.

Project Life Cycle

The stages a project goes through: initiation, planning, execution, and closure.

Project Initiation

The first stage of a project, establishing the groundwork for success.

Project Planning

Defining the project's scope, objectives, and actions to achieve those objectives.

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Project Execution

Coordinating resources and people to implement the project plan.

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Project Closure

Monitoring, reviewing the project's performance, and making necessary changes, and closing the project.

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Project Parameters

The three fundamental elements of a project: time, cost, and quality.

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Project Scope

The boundaries that define what the project will or will not include.

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Six Sigma

A data-driven approach to minimize mistakes and maximize value in business processes.

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PRINCE2

Project management methodology emphasizing organization and control.

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Initiation Phase

Foundational project management stage for defining, authorizing, and launching a project.

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Stakeholders

Individuals or groups with interest or concern in a project.

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Feasibility Assessment

The process of evaluating the practicality and viability of a project.

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Event Project Management

Managing the organization and execution of events.

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Project Objectives

Specific, measurable, achievable, relevant, and time-bound goals for a project

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Time Management in Projects

Planning and controlling how project time is used effectively to complete tasks on schedule.

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Budget Management in Projects

Planning, monitoring, and controlling project spending to stay within the allocated budget.

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Work Breakdown Structure (WBS)

A hierarchical decomposition of project deliverables into smaller, manageable components.

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Resource Management

Planning, scheduling, and allocating resources (people, money, materials, etc.) to a project.

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Project Deliverables

Specific, tangible outputs or results that a project is expected to produce.

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Planning Phase (Project Management)

The initial stage of a project where objectives, strategies, and resources are defined.

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Resource (Project Management)

Anything needed to complete a project task, including people, money, materials, and time.

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Resource Management in Projects

Systematically managing resources (people, materials, etc.) to optimize project success.

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Optimal Resource Allocation

Using resources in the right way, not too much or too little, to avoid cost overruns and delays.

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Budget Control w/ Resources

The effective use of resources to stay within the project budget by accurately estimating costs.

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Timely Project Completion

Finishing tasks on schedule by efficiently allocating resources and avoiding delays.

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Quality Assurance w/ Resources

Using the correct resources to deliver high standards and a great project outcome.

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Risk Mitigation w/ Resources

Identifying and planning for potential problems related to resources, to prevent project failure.

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Human Resource in Projects

The people involved in a project, who are the most important resource for task completion.

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Project Resource Types

Various resources like equipment, staff, and materials needed for project completion.

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Manpower Management

The process of efficiently allocating, utilizing, and developing human resources for projects, ensuring the right people with the right skills are assigned to the right tasks.

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Human Resource Optimization

Matching the right people to specific project tasks to minimize overstaffing or understaffing, reducing costs, and maximizing productivity.

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Skill Alignment

Ensuring project tasks are performed by individuals with the necessary skills, knowledge, and experience to achieve high-quality results.

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Task Distribution

Distributing tasks among team members considering factors such as workload, availability, and strengths to balance workload and prevent bottlenecks or burnout.

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Time Management

The process of analyzing, planning, and managing time for project completion, including deadlines, tasks, and potential delays.

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Project Timelines

Formalized time management processes that provide a buffer for unexpected roadblocks, changes, or underestimated project timelines.

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Balanced Project Elements

Effective time management helps to maintain the balance between quality, scope, and budget of a project.

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Project Resource Organization

Time management enables project managers to effectively organize and plan the time spent on all project activities and resources.

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Post-event surveys

Collecting feedback from attendees after an event using online tools, covering topics like content, organization, speakers, and overall experience.

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On-site feedback stations

Providing opportunities for real-time feedback at the event venue, using digital kiosks, paper forms, or designated areas for attendees to share their thoughts.

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Social media engagement

Using social media platforms to gather feedback by monitoring event-specific hashtags, responding to comments, and encouraging attendees to share their experiences.

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Attendee testimonials

Requesting attendees to share their positive experiences and feedback through video interviews or written statements.

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Feedback sessions

Organizing focus group discussions or Q&A sessions with a select group of attendees to gain deeper insights into their experiences and preferences.

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Feedback incentives

Offering attendees incentives, such as discounts for future events or exclusive content, in exchange for providing feedback.

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Event technology review

Evaluating the effectiveness and relevance of current event technology solutions, including registration platforms, event apps, live streaming tools, and data analytics systems.

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Optimize event management

Improving event processes by conducting a review of existing event technology, identifying areas for enhancement, and implementing necessary changes.

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Study Notes

Module Objective

  • Students will understand the role of a project manager and the various components of managing a project.
  • Students will be able to develop a project management plan that includes milestones to effectively manage tasks, time, and resources to ensure efficiency in achieving the project objective.

Competencies

  • Four competencies are covered in this module
  • Competency 1: Preparing a Gantt chart for planning and coordinating tasks
  • Competency 2: Managing project resources
  • Competency 3: Monitoring and controlling a project
  • Competency 4: Evaluating a completed project

Assessments

  • In-mode assessment: Individual project (40%) + Behavioral/attitudinal attributes (10%)
  • End-mode assessment: Written test exam (50%)

Competency 1: Prepare Gantt chart for planning and coordination of tasks

  • Knowledge
    • Concept of Project Management and its Rationale
      • Overview of Project Management
      • Project Management Life Cycle
      • Benefits of Project Management
    • Concept of Project Management fused with events' elements
      • Relationship between events and project management
      • Event project management life cycle
    • 7 Project Management Styles
      • Waterfall
      • Agile
      • Scrum
      • Kanban
      • Lean
      • Six Sigma
      • Prince2
    • Relative components of an event project management plan
      • Event Details
      • Event Schedule
      • Floor Plan
      • Venue Selection Criteria
      • Budget (Profit & Loss)
      • List of Sponsors
      • List of Volunteers
      • Marketing Plan
      • Entertainment Plan
      • Digital Production Plan
      • Equipment List
    • Mapping of project milestones using Gantt chart technique
      • What is a Gantt Chart?
      • Activity: Let's Practice
  • Specify skeleton checklists for event project management
    • Budget
    • Sponsorship
    • Venue
    • Marketing and Promotion
    • Event Logistics
    • Registration and Ticketing
    • Attendee Profile and Information
    • Health and Safety Plan
    • Security Plan

Competency 2: Manage project resources

  • Knowledge
    • Importance of resource management in a project
      • What is Resource Management?
      • Importance of Resource Management in Project Management
    • Types of project resources
      • The five types of project resources
    • Manpower management and the relevance of it in a project
      • What is Manpower Management?
      • Is Manpower Management Relevant in Project Management?
    • Time management and the relevance of it in a project
      • What is Time Management?
      • Is Time Management Relevant in Project Management?
    • Monetary (budgetary) management and the relevance of it in a project
      • What is Budget Management?
      • Is Budget Management Relevant in Project Management?
    • Project deliverables under the Work Breakdown Structure (WBS)
      • What is Work Breakdown Structure?
      • List project deliverables using WBS

Competency 3: Monitor and control project

  • Knowledge
    • Rationale of monitoring and controlling project
    • Cross-functional team roles
      • Event planning
      • Sales
      • Client management
      • Finance
      • Marketing
      • Operations
      • Production
    • Different technologies to manage communication and task allocation
      • Collaboration platforms and tools
      • Project management tools
    • How collaboration and progress status are tracked by tools
    • Communication plan across functional teams
      • Create communication schedule
      • Coordinate collaborative sessions
      • Document communication plan
  • Various technologies for monitoring and control

Competency 4: Evaluate completed project

  • Knowledge
    • Areas to cover in a post-project discussion
      • Performance analysis
      • Feedback from team members
      • Areas of improvement
      • Activities for Team Appreciation
    • Ways for cross-functional teams to follow up on existing event project.
    • Ways to engage suppliers and vendors
    • Process for effective handover of project

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EPM EV43004FP 18 Sep. PDF - Project Management Module

Description

Test your knowledge of project management concepts and methodologies through this quiz. Explore topics such as phases of project management, project planning tools, and methodologies like PRINCE2 and Six Sigma. Perfect for students or professionals looking to refresh their understanding of project management principles.

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