Project Management Fundamentals

Project Management

Scoping

• Defining project scope involves identifying and documenting the project's objectives, deliverables, and boundaries.
• Key activities:
  • Identify stakeholders and their needs
  • Define project goals and objectives
  • Determine project deliverables and boundaries
  • Develop a Work Breakdown Structure (WBS) to decompose the project into smaller tasks
• Scope statement: a document that outlines the project's objectives, deliverables, and boundaries
• Importance of scoping: helps to prevent scope creep, ensures project focus, and enables effective resource allocation

Scheduling

• Project scheduling involves planning and controlling the project timeline to ensure timely completion.
• Key activities:
  • Develop a project schedule network diagram
  • Estimate task durations and resource requirements
  • Determine the critical path and identify dependencies
  • Create a project schedule baseline
• Scheduling techniques:
  • Gantt charts
  • Program Evaluation and Review Technique (PERT)
  • Critical Path Method (CPM)
• Importance of scheduling: helps to ensure timely project completion, enables resource allocation, and facilitates stakeholder communication

Team Coordination

• Team coordination involves organizing and managing the project team to ensure effective collaboration and communication.
• Key activities:
  • Define team roles and responsibilities
  • Establish communication channels and protocols
  • Identify and address team conflicts and issues
  • Foster a collaborative team culture
• Team coordination techniques:
  • Team meetings and status updates
  • Collaboration tools and software (e.g. project management software, communication platforms)
  • Performance metrics and feedback
• Importance of team coordination: helps to ensure effective team collaboration, improves communication, and enhances project outcomes