Project Management Basics

Project Management Definition

• Project management is the application of knowledge, skills, and techniques to execute projects effectively and efficiently.
• It involves planning, organizing, and controlling resources to achieve specific goals and objectives.

Project Management Process Groups

• Initiating: Defining project scope, goals, and deliverables.
• Planning: Developing project plans, schedules, and budgets.
• Executing: Carrying out project tasks and activities.
• Monitoring and Controlling: Tracking project progress, identifying and correcting deviations from plans.
• Closing: Formalizing project completion, documenting lessons learned, and evaluating project success.

Project Management Knowledge Areas

• Integration Management: Coordinating all aspects of the project.
• Scope Management: Defining and managing project scope.
• Time Management: Developing and controlling project schedules.
• Cost Management: Establishing and controlling project budgets.
• Quality Management: Ensuring project quality and performance.
• Resource Management: Planning, organizing, and managing project resources.
• Communications Management: Planning, executing, and controlling project communications.
• Risk Management: Identifying, analyzing, and responding to project risks.
• Procurement Management: Planning, conducting, and administering contracts.

Project Management Tools and Techniques

• Gantt charts: Visual representations of project schedules.
• Work Breakdown Structures (WBS): Hierarchical decomposition of project tasks.
• Earned Value Management (EVM): Measuring project performance and progress.
• Critical Path Method (CPM): Identifying critical project tasks and dependencies.
• Agile methodologies: Iterative and adaptive approaches to project management.

Project Management Roles and Responsibilities

• Project Manager: Responsible for planning, executing, and controlling the project.
• Project Sponsor: Provides resources and support for the project.
• Project Team: Carries out project tasks and activities.
• Stakeholders: Individuals or groups impacted by the project.

Project Management Challenges

• Scope creep: Uncontrolled changes to project scope.
• Schedule delays: Project timelines not met.
• Budget overruns: Project costs exceeding budget.
• Communication breakdowns: Inadequate or ineffective communication among stakeholders.
• Risk management: Identifying and mitigating potential project risks.

Project Management

• Applies knowledge, skills, and techniques to execute projects effectively and efficiently.

Project Management Process

• Consists of five process groups:
  • Initiating: Defines project scope, goals, and deliverables.
  • Planning: Develops project plans, schedules, and budgets.
  • Executing: Carries out project tasks and activities.
  • Monitoring and Controlling: Tracks project progress, identifies and corrects deviations from plans.
  • Closing: Formalizes project completion, documents lessons learned, and evaluates project success.

Project Management Knowledge Areas

• Integration Management: Coordinates all aspects of the project.
• Scope Management: Defines and manages project scope.
• Time Management: Develops and controls project schedules.
• Cost Management: Establishes and controls project budgets.
• Quality Management: Ensures project quality and performance.
• Resource Management: Plans, organizes, and manages project resources.
• Communications Management: Plans, executes, and controls project communications.
• Risk Management: Identifies, analyzes, and responds to project risks.
• Procurement Management: Plans, conducts, and administers contracts.

Project Management Tools and Techniques

• Gantt charts: Visual representations of project schedules.
• Work Breakdown Structures (WBS): Hierarchical decomposition of project tasks.
• Earned Value Management (EVM): Measures project performance and progress.
• Critical Path Method (CPM): Identifies critical project tasks and dependencies.
• Agile methodologies: Iterative and adaptive approaches to project management.

Project Management Roles and Responsibilities

• Project Manager: Responsible for planning, executing, and controlling the project.
• Project Sponsor: Provides resources and support for the project.
• Project Team: Carries out project tasks and activities.
• Stakeholders: Individuals or groups impacted by the project.

Project Management Challenges

• Scope creep: Uncontrolled changes to project scope.
• Schedule delays: Project timelines not met.
• Budget overruns: Project costs exceeding budget.
• Communication breakdowns: Inadequate or ineffective communication among stakeholders.
• Risk management: Identifying and mitigating potential project risks.