Podcast
Questions and Answers
What is the primary purpose of a business case in project management?
What is the primary purpose of a business case in project management?
- To set out the advantages and parameters of the project (correct)
- To assign tasks to project team members
- To outline the risks involved in a project
- To perform a detailed project schedule analysis
Who is responsible for producing the business case?
Who is responsible for producing the business case?
- The client or the director of the client organization (correct)
- The stakeholders involved in the project
- The project team members
- The project manager
Why is requirements management critical to project success?
Why is requirements management critical to project success?
- It reduces the overall project budget significantly
- It focuses on identifying and managing what is needed in a project (correct)
- It speeds up the project completion process
- It eliminates the need for stakeholder engagement
Which role does a project sponsor NOT typically play?
Which role does a project sponsor NOT typically play?
What is the primary purpose of documenting a reporting matrix in project management?
What is the primary purpose of documenting a reporting matrix in project management?
What aspect of project requirements does a project manager prioritize?
What aspect of project requirements does a project manager prioritize?
What happens to costs and timelines when project requirements change?
What happens to costs and timelines when project requirements change?
Which of the following characteristics is NOT examined during the testing and reviewing of requirements?
Which of the following characteristics is NOT examined during the testing and reviewing of requirements?
What is a key responsibility of the project manager regarding requirement agreements?
What is a key responsibility of the project manager regarding requirement agreements?
What is a major risk associated with scope creep in project management?
What is a major risk associated with scope creep in project management?
Which statement best describes the importance of investment appraisal in project management?
Which statement best describes the importance of investment appraisal in project management?
Which aspect should be confirmed in both the business case and the project management plan?
Which aspect should be confirmed in both the business case and the project management plan?
What does the acronym ROI stand for in project management?
What does the acronym ROI stand for in project management?
Which of the following is NOT a factor considered in the costs during investment appraisal?
Which of the following is NOT a factor considered in the costs during investment appraisal?
What is the role of a project manager concerning requirements management?
What is the role of a project manager concerning requirements management?
Which aspect of requirements is NOT part of the major characteristics to examine during testing?
Which aspect of requirements is NOT part of the major characteristics to examine during testing?
What is the correct formula for calculating the average return per year from an investment?
What is the correct formula for calculating the average return per year from an investment?
What does the net present value (NPV) measure?
What does the net present value (NPV) measure?
If an investment of $100 at 6% interest for 3 years yields a future value of $119.10, what is the present value factor used in the calculation?
If an investment of $100 at 6% interest for 3 years yields a future value of $119.10, what is the present value factor used in the calculation?
What is the first step to calculating the present value of a future cash flow?
What is the first step to calculating the present value of a future cash flow?
How is the average return on investment (ROI) expressed?
How is the average return on investment (ROI) expressed?
What discount rate would provide a present value factor of 0.890 after 2 years if the investment earns an interest of 6%?
What discount rate would provide a present value factor of 0.890 after 2 years if the investment earns an interest of 6%?
In calculating net cash flow for NPV, what must be done for each year of the projected life?
In calculating net cash flow for NPV, what must be done for each year of the projected life?
If a company invests $12,000 with a return of $24,000 expected over 6 years at an 8% discount rate, what influences the decision on cash flow receipt?
If a company invests $12,000 with a return of $24,000 expected over 6 years at an 8% discount rate, what influences the decision on cash flow receipt?
What does a cost/benefit analysis primarily evaluate?
What does a cost/benefit analysis primarily evaluate?
Which of the following is NOT typically considered a benefit in cost/benefit analysis?
Which of the following is NOT typically considered a benefit in cost/benefit analysis?
What does IRR stand for in the context of investment appraisal?
What does IRR stand for in the context of investment appraisal?
When should a cost/benefit analysis be conducted during a project?
When should a cost/benefit analysis be conducted during a project?
What component is crucial in determining the length of time needed to recover project expenses?
What component is crucial in determining the length of time needed to recover project expenses?
Which of the following factors is hardest to quantify in financial terms during analysis?
Which of the following factors is hardest to quantify in financial terms during analysis?
Which option best reflects the significance of conducting a cost/benefit analysis?
Which option best reflects the significance of conducting a cost/benefit analysis?
What does the equation for Net Present Value typically involve?
What does the equation for Net Present Value typically involve?
What is a primary function of Key Performance Indicators (KPIs)?
What is a primary function of Key Performance Indicators (KPIs)?
Which of the following describes an example of a leading indicator?
Which of the following describes an example of a leading indicator?
Which characteristic is NOT part of the SMARTEST criteria for good KPIs?
Which characteristic is NOT part of the SMARTEST criteria for good KPIs?
Why is it important for KPIs to link to strategic imperatives?
Why is it important for KPIs to link to strategic imperatives?
What does the 'R' in the SMARTEST acronym stand for?
What does the 'R' in the SMARTEST acronym stand for?
Which KPI characteristic emphasizes the need for ethical considerations in measurement?
Which KPI characteristic emphasizes the need for ethical considerations in measurement?
What does the acronym KPIs stand for?
What does the acronym KPIs stand for?
What is a common misconception about KPIs?
What is a common misconception about KPIs?
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Study Notes
Business Case
- It's a document that outlines the project's advantages, parameters, justification, and 'why'
- Provides financial case for investment appraisal
- Includes known information about the project
- Created by the client or director of a client organization, not the project manager
Project Sponsor/Champion
- Monitors project manager's performance
- Ensures project objectives are met and resources are sufficient
- Acts as a business leader and advocate to the board
- Supports smooth stakeholder relations
- Ensures the perceived benefits of the project are realized
Requirements Management
- Focuses on identifying, analyzing, and managing project needs
- Aligns with stakeholder expectations
- Prioritizes requirements and manages changes
Project Manager's Role in Requirements Management
- Determines the feasibility and desirability of requirements
- Agrees with stakeholders on requirements
- Balances cost, time, and performance factors
Requirements to Project Objectives
- Incorporates requirements as clear deliverables
- Confirms objectives in the business case and project management plan
- Handles changes to requirements before and after project scope finalization
Managing Changes in Requirements
- Considers the impact of changes on cost, time, and project processes
- Communicates changes to stakeholders
- Adheres to project-change procedures and configuration management
Documenting and Tracking Requirements
- Uses a reporting matrix for logging requirements including document number, prepared by, information source, recipients and issue date
Testing and Reviewing Requirements
- Examines feasibility, functionality, performance, quality, reliability, compliance, buildability, transportability, storage, security, environmental and sociological impact, labor, staffing, outsourcing, and training needs
Avoiding Scope Creep
- Recognizes risks of agreeing to minor changes without proper procedures
- Treats all changes as official
- Considers commercial decisions and political considerations
Investment Appraisal
- Evaluates project feasibility through a structured analysis
- Includes a cost/benefit analysis
- Considers factors like capital, operating, overhead costs, support & training costs, dismantling & disposal costs, and potential cost savings
Return On Investment (ROI)
- Calculates the efficiency or profitability of an investment
- Compares net profit or benefit to its cost
- Expresses the result as a percentage
Net Present Value (NPV)
- Evaluates the profitability of an investment by calculating the present value of its expected future cash flows, discounted back to their value in today's terms
- Considers the time value of money and its value in today's terms
Cost/Benefit Analysis
- Compares the costs of the project with the perceived benefits
- Usually conducted at the end of each phase
- Helps determine the project's viability
Key Performance Indicators (KPI)
- A criterion against which a specific part of the project can be measured
- Can be a milestone to be met
- Can be any other important stage in a project
Characteristics of Good KPIs
- Objective evidence
- Measure the right things
- Linked to strategic imperatives
- Track how performance changes
- Track things that matter
- SMARTEST (Significant, Measurable, Attainable, Relevant, Trackable, Ethical, Supported, Time-bound)
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