20 Questions
What should a project scope statement include at a minimum?
Product scope description, product user acceptance criteria, and detailed information on all project deliverables
What happens to the scope of a project as time progresses?
It becomes more clear and specific
What is the purpose of a requirements traceability matrix (RTM)?
To ensure that all requirements are addressed
What is an effective method for collecting requirements in project management?
Using a combination of methods, including interviewing, prototyping, and benchmarking
What should be documented in a project scope statement?
All of the above, plus supporting documents and references
What is the purpose of defining project scope?
To clarify project objectives and deliverables
What is scope creep?
Uncontrolled changes to project scope
What is a key goal of scope validation?
To ensure that the project scope is complete and accurate
What is the primary objective of the project scope management process?
To define and control what is or is not included in a project
What is a deliverable in the context of project management?
A product produced as part of a project
What is the purpose of creating a Work Breakdown Structure (WBS) in project management?
To subdivide major project deliverables into smaller, more manageable components
What is scope creep in project management?
The uncontrolled expansion of project scope
What is the purpose of scope validation in project management?
To formalize acceptance of project deliverables
What is the process of collecting requirements in project management?
Defining and documenting project features and functions
What is the primary purpose of a Work Breakdown Structure (WBS)?
To define the total scope of a project
What is the process of subdividing project deliverables into smaller pieces called?
Decomposition
What is a work package in the context of a Work Breakdown Structure (WBS)?
A task at the lowest level of the WBS
What is the scope baseline composed of?
Approved project scope statement and its associated WBS and WBS dictionary
What is the purpose of creating a Work Breakdown Structure (WBS)?
To provide a foundation for planning and managing project schedules, costs, resources, and changes
What is scope creep?
An uncontrolled change in project scope
Study Notes
Project Scope Management
- Project scope refers to all the work involved in creating the products of the project and the processes used to create them.
- Deliverables are products produced as part of a project, such as hardware or software, planning documents, or meeting minutes.
- Project scope management includes the processes involved in defining and controlling what is or is not included in a project.
Work Breakdown Structure (WBS)
- A WBS is a deliverable-oriented grouping of the work involved in a project that defines the total scope of the project.
- WBS is a foundation document that provides the basis for planning and managing project schedules, costs, resources, and changes.
- Decomposition is subdividing project deliverables into smaller pieces.
- A work package is a task at the lowest level of the WBS.
- The scope baseline includes the approved project scope statement and its associated WBS and WBS dictionary.
Collecting Requirements
- Methods for collecting requirements include:
- Interviewing
- Focus groups and facilitated workshops
- Using group creativity and decision-making techniques
- Questionnaires and surveys
- Observation
- Prototyping
- Benchmarking
Requirements Traceability Matrix (RTM)
- A requirements traceability matrix (RTM) is a table that lists requirements, various attributes of each requirement, and the status of the requirements to ensure that all requirements are addressed.
Defining Scope
- Project scope statements should include at least a product scope description, product user acceptance criteria, and detailed information on all project deliverables.
- The project scope statement should also reference supporting documents, such as product specifications.
- As time progresses, the scope of a project should become more clear and specific.
Project Scope Management Processes
- Planning scope: determining how the project’s scope and requirements will be managed.
- Collecting requirements: defining and documenting the features and functions of the products produced during the project as well as the processes used for creating them.
- Defining scope: reviewing the project charter, requirements documents, and organizational process assets to create a scope statement.
- Creating the WBS: subdividing the major project deliverables into smaller, more manageable components.
- Validating scope: formalizing acceptance of the project deliverables.
- Controlling scope: controlling changes to project scope throughout the life of the project.
Learn about Work Breakdown Structure (WBS) and its importance in defining project scope. This quiz is based on the 7th edition of Information Technology Project Management.
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