Project Management 101 - Kick-Off Phase

Welcome & Kick-Off

• Objective is to establish clear expectations, enthusiasm, and collaboration from the outset.
• Critical phase to align both client and team on goals and communication practices.
• Project manager is informed immediately once a new project is assigned.
• A kick-off message is ideally sent to the client within the same day of project assignment.
• After team allocation, a welcome message is also sent to the team, emphasizing communication, quality, and commitment.
• Setting expectations fosters ownership and alignment among team members and clients.

Review Given Project Details

• Objective to ensure comprehension of project requirements, scope, and client expectations.
• Project manager reviews requirement documents, designs, client calls, and existing products for a thorough understanding.
• Assessment of client's business helps align project objectives with overall strategy.
• Understanding client focus on cost, deadlines, or other aspects is crucial for effective communication.
• Evaluate the client's preferred communication style—detailed updates vs. high-level summaries.
• Insights from this review stage inform communication strategy and project management approach.

Understand Project Goals

• Objective to define and align project goals with client's strategic objectives.
• Project manager explores the rationale behind the client's expectations and desired outcomes.
• Essential to grasp not only the features needed but also the motivations driving the project.
• Clear understanding of goals helps guide project direction and priorities for the team.