Project Management 101

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Questions and Answers

What is the main purpose of developing a project profile?

To increase the project's budget and size

To inform stakeholders about the project status

To outline employee roles and responsibilities

To systematically approach the execution plan and select an appropriate project manager (correct)

What does the first dimension of project profiling reflect?

The size of the project team

The degree of technological uncertainty (correct)

The timeline for project completion

The cost management strategies

Which project type is characterized by dealing with building a single component?

Interactive projects

Assembly projects (correct)

System projects

Array projects

What is the second dimension of project profiling concerned with?

The scope of the system (A) Signup and view all the answers

Who developed the typology of engineering projects that includes dimensions of technological uncertainty and system scope?

Aaron J. Shenhar and Dov Dvir (C) Signup and view all the answers

Which of the following is NOT a type of project identified in the project profiling models?

High-risk financial projects (C) Signup and view all the answers

What approach is used for extracting a characterization from known project attributes?

Project profiling (D) Signup and view all the answers

Which statement reflects the scope of system projects according to the dimensions of complexity?

They involve multiple interactive elements. (D) Signup and view all the answers

What style of management is characterized by close supervision and excessive control of subordinates?

Micromanagement (B) Signup and view all the answers

Who has the organizational authority to provide guidance and resources for a project?

Project Sponsor (A) Signup and view all the answers

Which role is responsible for tracking progress against schedules and managing changes to the budget?

Project Controls Manager (D) Signup and view all the answers

What is the primary responsibility of a Procurement Manager in a project?

Obtaining necessary services and materials (A) Signup and view all the answers

Which role specifically deals with the technological issues related to a project?

Technical Manager (B) Signup and view all the answers

What aspect of project management does a Quality Manager focus on?

Monitoring project processes (B) Signup and view all the answers

Which of the following roles is responsible for managing accounting, legal, and human resources in a project?

Project Administration (D) Signup and view all the answers

In project management, how are phases and milestones distinguished?

Phases are loosely defined; milestones have clear dates (A) Signup and view all the answers

What is the primary function of project portfolio management (PPM)?

To manage proposals, projects, and programs (B) Signup and view all the answers

Which approach emphasizes finding solutions rather than focusing on the problems?

Solution-Oriented Approach (C) Signup and view all the answers

What is essential when managing client expectations regarding project outcomes?

Setting realistic expectations (B) Signup and view all the answers

Why is timely response emphasized in project management?

To minimize the impact of issues (D) Signup and view all the answers

What key activity should be conducted to identify underlying causes of problems?

Root Cause Analysis (A) Signup and view all the answers

Which of the following best describes the role of continuous improvement in project management?

Learning from past problems to enhance future practices (D) Signup and view all the answers

What is the goal of risk management in project planning?

To identify risks and develop mitigation strategies (D) Signup and view all the answers

Which method is used to document and monitor issues as they arise during a project?

Issue Tracking and Resolution (B) Signup and view all the answers

Study Notes

Project Profiling

Project Profile can be used to develop an execution plan and select a project manager.
A Project Profile is created based on attributes like budget and size.
Project Profiling is the process of extracting characteristics from a project's known attributes.

Project Typology

Shenhar & Dvir (1996) developed a typology of engineering projects with two dimensions:
- Technological Uncertainty: Ranging from low tech to super high tech.
- System Scope: Ranging from assembly projects to array projects with interactive systems.

Project Management Tools & Techniques

Roadmaps are essential tools for converting vision into strategic plans.
Project Portfolio Management (PPM) manages proposals, projects, and programs to achieve business initiatives.
Proactive Communication keeps clients informed about potential issues, builds trust, and allows client involvement.

Client Management

Solution-Oriented Approach focuses on finding solutions rather than dwelling on problems.
Timely Response addresses issues promptly to minimize impact.
Managing Expectations sets realistic expectations for outcomes, timelines, and risks.

Continuous Improvement

Continuous Improvement learns from past problems to enhance future project management.
Risk Management identifies potential risks and develops mitigation strategies.
Issue Tracking and Resolution documents, monitors, and resolves problems with deadlines.

Problem Solving

Root Cause Analysis helps understand underlying causes of problems for effective solutions.
Adaptability allows adjusting project plans and strategies for unforeseen issues.

Management Styles

Micromanagement closely monitors and controls subordinates' work, often excessively.

Project Goals

Pervasive Goals aim for groundbreaking project success and long-term viability.

Project Phases vs. Milestones

Phases are loosely defined, while Milestones have clear dates.

Project Roles and Responsibilities

Project Sponsor provides guidance, resources, and overcomes project barriers.
Project Manager leads all project phases, meeting goals and client expectations.
Project Controls Manager controls project processes, including budgeting, scheduling, and change management.
Procurement Manager obtains services and materials through purchasing, managing contractors and partnerships.
Technical Manager handles project-related technological issues.
Quality Manager monitors project processes and ensures they meet specifications.
Project Administration manages accounting, legal, property, and human resources.

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Description

Explore the fundamentals of project profiling, typology, and essential management tools. This quiz will test your understanding of project characteristics, technological uncertainty, and effective communication strategies. Ideal for aspiring project managers and students.