Project Initiation: Reasons and Selection

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Questions and Answers

Projects are initiated for two broad reasons: Problems that lend themselves to systems solutions and opportunities for improvement through: Upgrading systems, Altering systems, Installing new ______

systems

To identify problems and/or opportunities, one should check output against performance criteria, observe behavior of employees, and listen to external feedback from vendors, customers, and ______

suppliers

Specific signs of problems include too many errors, work completed slowly, work done incorrectly, work done incompletely, and work not done at ______

all

Specific signs of problems related to employees include high absenteeism, high job dissatisfaction, and high job ______

turnover Signup and view all the answers

Wetherbe's PIECES problem-solving framework is a checklist for identifying problems with an existing IS: Performance, Information and Data, Economics, Control and Security, Efficiency, ______

Service Signup and view all the answers

Whether using classical SDLC or an Object-oriented (OO) approach, analysts first define problems and objectives of the ______

system Signup and view all the answers

A problem definition usually contains: problem statement followed by series of ______, or major, independent pieces of the problem series of objectives, or goals that match the issues Issues are the current situation; objectives are the desired situation

issues Signup and view all the answers

Example: Problem Controls inconvenience customers and employees meaning, some controls of current system are 'inconvenience' for most customers, even employees; not user friendly, hard to use, etc.Example: Objective Improve controls for convenience of customers and employees Writing objectives seems to be easy but it really needs a complete understanding of what really problem is on part of analyst ;)

the Signup and view all the answers

Project Selection There are five (5) criteria for project selection: Backed by ______ Timed appropriately for commitment of resources It moves the business toward attainment of its goals Practicable Important enough to be considered over other projects Possibilities for Improvement Speeding up a process.Streamlining a process.Combining processes.Reducing errors.Reducing redundant storage.Reducing redundant output.Improving system and subsystem integration.Topic Summary Identified how projects are initiated.Described characteristics of a problem statement.Identified problem selection criteria.Project Initiation IT120: Information Systems eldiem

management Signup and view all the answers

It moves the business toward attainment of its ______ Practicable Important enough to be considered over other projects Possibilities for Improvement Speeding up a process.Streamlining a process.Combining processes.Reducing errors.Reducing redundant storage.Reducing redundant output.Improving system and subsystem integration.Topic Summary Identified how projects are initiated.Described characteristics of a problem statement.Identified problem selection criteria.Project Initiation IT120: Information Systems eldiem

goals Signup and view all the answers

Important enough to be considered over other ______ Possibilities for Improvement Speeding up a process.Streamlining a process.Combining processes.Reducing errors.Reducing redundant storage.Reducing redundant output.Improving system and subsystem integration.Topic Summary Identified how projects are initiated.Described characteristics of a problem statement.Identified problem selection criteria.Project Initiation IT120: Information Systems eldiem

projects Signup and view all the answers

It moves the business toward attainment of its goals Practicable ______ Important enough to be considered over other projects Possibilities for Improvement Speeding up a process.Streamlining a process.Combining processes.Reducing errors.Reducing redundant storage.Reducing redundant output.Improving system and subsystem integration.Topic Summary Identified how projects are initiated.Described characteristics of a problem statement.Identified problem selection criteria.Project Initiation IT120: Information Systems eldiem

enough Signup and view all the answers

Study Notes

Project Initiation

Projects are initiated for two broad reasons: problems that lend themselves to systems solutions and opportunities for improvement through upgrading, altering, or installing new systems.

Problem Definition

A problem definition consists of a problem statement followed by a series of issues and objectives.
The problem statement outlines the current situation, while the objectives outline the desired situation.
Example: Problem - Current system controls are inconvenient for customers and employees; Objective - Improve controls for customer and employee convenience.

Project Selection Criteria

Five criteria for project selection: backed by management, timed appropriately for resource commitment, moves the business toward its goals, practicable, and important enough to be considered over other projects.

Possibilities for Improvement

Speeding up a process.
Streamlining a process.
Combining processes.
Reducing errors.
Reducing redundant storage.
Reducing redundant output.
Improving system and subsystem integration.

Identifying Problems and Opportunities

Check output against performance criteria.
Observe employee behavior.
Listen to external feedback from vendors, customers, and suppliers.
Look for signs of problems, such as:
- Errors
- Slow work completion
- Incorrect work
- Incomplete work
- Absenteeism
- Job dissatisfaction
- Job turnover
- Complaints
- Suggestions for improvement
- Loss of sales
- Lower sales

P.I.E.C.E.S Problem-Solving Framework

Wetherbe's "PIECES" problem-solving framework is a checklist for identifying problems with an existing IS.
The framework consists of:
- Performance
- Information and Data
- Economics
- Control and Security
- Efficiency
- Service

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Description

Learn about the reasons for initiating projects and how they are selected based on problems or opportunities for improvement. Understand the steps to identify problems and opportunities in a project initiation process.