Project Closure

• Project closure means finalizing the project including an assessment of actions, challenges and future goals.
• Closure finalizes executed processes, transmitted deliverables and validates the project termination agreement with stakeholders.

Project Closure Benefits

• Communicate project completion
• Assess past actions for improvements
• Capitalize on successes, recognize efforts.

Activities for Project Closure

• Complete administrative tasks and the satisfaction of project completion criteria.
• Ensure up-to-date documents and deliverables and resolve outstanding issues.
• Confirm delivery and official acceptance of deliverables by the client.
• Ensure all project costs are invoiced.
• Process project termination
• Reassign personnel, manage surplus materials.
• Fulfill contractual obligations, finalize claims.
• Confirm formal work acceptance from the provider while updating project records.
• Archive for future use, collect project data.
• Evaluate success plus knowledge sharing.
• Identify experiences, archive project info, transfer deliverables, services results to any continuation.
• Collect suggestions for improvement, measure stakeholder satisfaction
• Closing phases creates procedures for exam and records as well as reasons ti cancel.

Closing Process

• Project charter is developed and the project management plan is implemented.
• Project documents are gathered including assumption logs, estimate bases, and other records.
• Expert judgement, data analysis and meetings are held.
• Project documents are updated while the product/service is transfered.
• Provides a final report

Inputs

• Success criteria and acceptance details documented
• Assumptions/constraints of technical specifications, estimates and schedules are recorded
• Basis used to assess duration, cost, resource estimates plus cost management compared to results.
• Change logs show the status of change requests.
• Issue logs show the record and resolution of project events.
• Records of lessons learned from phase finalization.
• Milestone lists show project achievement dates.
• Project communications
• Risk reports give condition information, used for project ending risk verification.
• Approved deliverables include product specifications, delivery receipts and approved performance reports.
• Procurement Documents
• Collect, index and classify documentation for schedule agreement and payment logs.

Outputs

• Provides final updates to project documents as a result of project closeout activities.
• The product, service or result can be moved to another group to maintain.
• Generates final report summarizing project performance and description.
• It details the scope, criteria for assessing scope, and proof of meeting requirements.
• Provides quality goals, criteria, verification dates, plus milestone details.
• Finalization includes information on validation , schedule goals as well as how service meets goals.
• A breakdown risks and method.

Closing Meeting Key Goals

• Getting acceptance of deliverables, measuring customer contentment
• Ensuring the right focus on user expectations
• Verifying knowledge/skills transferred including change management.

Actions for Closure Phase

• Final celebration, motivating contributors and easing transition.
• Project documents archived in company assets
• Capture lessons and summarize project characteristics as well as identifying any variations.

Stages of Closing a Project

• Project checklist is defined
• Provides actions for complete project
• The closing report contains key deliverables while accounting for compliance and stakeholder satisfaction.

Final Project Report

• Synthesizes phases and outcomes
• Documents information and outputs, challenges, goals etc
• Provides an objective section with planning as well as evaluations.
• Contains a subjective section with outcomes, variations/deviations.
• Provides conclusion.

Closure Assessment

• Final phase, project manager works with collaborators to assess positives/negatives.
• Final modifications on the overall report.
• Relax and celebrate.