Questions and Answers
Which of the following are types of standard project billing in NetSuite? (Select all that apply)
The Quick Reference Guide may be reproduced for any purpose without permission.
False
What is the copyright year mentioned in the document?
2022
What are the two ways to navigate the Quick Reference Guide?
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What must customers acknowledge when modifying the document?
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Customers can reproduce and distribute the document without any conditions.
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The document is protected by copyright and other intellectual property _____
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Match the following time entry methods with their descriptions:
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Which preference allows you to assign any project resource to a task?
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You can assign a resource to a Summary task.
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What happens if you attempt to assign a resource to a Milestone?
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The default Project Resource Role defaults from the ______ or Vendor record.
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What key should you use to select multiple roles?
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Which of the following is true about the Project Manager resource role?
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Study Notes
Project Billing Overview
- The Quick Reference Guide (QRG) is designed for easy navigation and provides essential information on project billing.
- Navigation can be done via links in the Table of Contents or through the Microsoft Word Navigation Pane, accessible by enabling "View" and checking "Navigation Pane."
Copyright and Usage
- The document contains proprietary information protected by copyright and intellectual property laws.
- Internal reproduction within the Customer's organization is allowed for training purposes, but modifications require acknowledgment and consent from Oracle NetSuite.
- Unauthorized reproduction and distribution are strictly prohibited.
Standard Project Billing Options
- NetSuite offers flexible billing methods for projects, including:
- Time and Materials: Billing based on the actual time spent and materials used.
- Fixed Bid, Milestone: Billing at specified milestones for fixed bid projects.
- Fixed Bid, Interval: Billing at regular intervals for fixed bid projects.
Table of Contents Highlights
- Includes sections on:
- Standard project billing methods.
- Charge-based billing processes.
- Key reporting information for effective project management.
Key Sections on Billing and Reporting
- Billable activities involve generating invoices and managing costs related to specific projects.
- Important actions include creating standalone invoices and managing pending charges.
- The guide mentions generating forecasted charges to help in financial planning and reporting.
Navigation of Quick Reference Guide
- Access the guide via Table of Contents links or the Microsoft Word Navigation Pane.
- To activate the Navigation Pane, go to View and check Navigation Pane to find areas of interest.
Proprietary Information
- Contains proprietary information protected by copyright and intellectual property laws.
- Reproduction, modification, or distribution is permitted only for internal training purposes within the customer's organization.
- Any other use of the document requires prior written consent from Oracle NetSuite.
Copyright Information
- Document copyright © 2022, Oracle and/or its affiliates.
- Applicable to NetSuite Version 2022.1.
Table of Contents Overview
- Extensive range of topics covered includes Time Entry, Planned Time, and Retracting Time.
- Each section provides specific instructions on entries and modifications related to time management tasks.
Time Entry Procedures
- Manual time entry options available.
- Daily time can be tracked using a timer or recorded via a calculator.
- Functionality to view, edit, or delete time entries exists.
- Weekly timesheet entries can be copied and managed similarly.
- Resubmission of rejected time entries is permitted.
Planned Time Entries
- Planned time entries must be submitted properly to reflect actual time management on projects.
- Option to import planned time directly into the weekly timesheet enhances efficiency.
Retracting Time
- Process for retracting both individual time entries and entire weekly timesheets is defined for correction purposes.
- Ensures accurate record maintenance and accountability in time management.
Submission for Projects
- Clear guidance provided for submitting time related to specific project resources to ensure project tracking and hours alignment.
Quick Reference Guide Overview
- The Quick Reference Guide (QRG) aids in navigating Oracle NetSuite functionalities.
- Navigation options include links in the Table of Contents and the Microsoft Word Navigation Pane.
Document Copyright and Usage
- Contains proprietary information; protected by copyright and intellectual property laws.
- Reproduction, modification, or distribution allowed only for internal training within the Customer’s organization.
- Any other usage requires Oracle NetSuite's prior written consent.
Task Assignment Functionality
- Resources must be assigned to project tasks to log time and expenses.
- Assignment depends on the project preferences set in NetSuite.
- With the "Display All Resources for Project Task Assignment" preference enabled, any project resource can be assigned.
- If disabled, only resources allocated to the project may be assigned.
- Summary tasks cannot have resources assigned; assigning a resource to a Milestone converts it to a task.
Steps for Assigning a Resource
- Locate the Project record using Global Search.
- Access the Resources subtab.
- Choose a resource from the Resource Details sublist (Project Manager is auto-included).
- Edit the default Project Resource Role if needed; roles can be selected with CTRL for multiple choices.
- Project Managers automatically gain permissions for task reassignment and time approval.
- Confirm addition of the resource by clicking [Add].
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Description
This quick reference guide provides users with effective navigation techniques for managing project billing documentation. It includes instructions on using the Table of Contents and Microsoft Word's Navigation Pane for easy access to relevant sections. Enhance your efficiency in navigating complex project billing processes with this essential guide.
