PRINCE2 Foundation Overview
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Questions and Answers

What is the primary purpose of the business case theme in PRINCE2?

  • To establish a project team and its hierarchy
  • To judge the project's desirability, viability, and achievability (correct)
  • To define project tasks and responsibilities
  • To manage project resources efficiently

Which principle emphasizes setting limits on delegated authority in a PRINCE2 project?

  • Benefits management approach
  • Manage by exception (correct)
  • Focus on products
  • Tailor to suit the project

Why is the principle of focus on products important in PRINCE2?

  • It allows for greater flexibility in project management
  • It prioritizes project scheduling over deliverables
  • It focuses on team performance metrics
  • It ensures quality requirements and product delivery are clearly defined (correct)

How should PRINCE2 be adapted to accommodate different project types?

<p>By tailoring it to suit the project's environment and requirements (D)</p> Signup and view all the answers

What does the benefits management approach describe in PRINCE2?

<p>Management actions to ensure project outcomes and benefits realization (A)</p> Signup and view all the answers

What refers to the degree of permissible overspend or underspend against an agreed budget?

<p>Costs (D)</p> Signup and view all the answers

Which aspect of project performance deals with the variance from agreed quality criteria?

<p>Quality (D)</p> Signup and view all the answers

Which of the following is NOT considered one of the six aspects of project performance to be managed?

<p>Stakeholders (A)</p> Signup and view all the answers

Which aspect determines permissible variation of a plan's products?

<p>Scope (B)</p> Signup and view all the answers

What is the primary focus of the aspect 'Benefits' in project management?

<p>Delivery of expected or additional advantages (A)</p> Signup and view all the answers

Which PRINCE2 process is concerned with starting a project?

<p>Initiating a project (B)</p> Signup and view all the answers

Which of the following is part of the seven PRINCE2 processes?

<p>Managing stage boundaries (B)</p> Signup and view all the answers

What represents the limits on the plan's aggregated risks?

<p>Risk (D)</p> Signup and view all the answers

What is the main responsibility of project assurance within a project?

<p>To validate that the project is aligning with its quality criteria (D)</p> Signup and view all the answers

What does the PRINCE2 principle of continued business justification emphasize?

<p>That all projects must have an ongoing justifiable reason. (A)</p> Signup and view all the answers

Which benefit does an individual gain from the PRINCE2 methodology?

<p>Globally recognized certification. (A)</p> Signup and view all the answers

Which principle emphasizes learning from past experiences in quality management?

<p>Learn from experience principle (D)</p> Signup and view all the answers

When does learning from experience occur according to PRINCE2?

<p>Throughout the entire project lifecycle. (C)</p> Signup and view all the answers

Acceptance criteria are defined as what?

<p>A prioritized list of conditions the project must meet for customer approval (D)</p> Signup and view all the answers

How does PRINCE2 contribute to an individual's career prospects?

<p>Through certification and improved project management skills. (B)</p> Signup and view all the answers

What aspect of quality management does the project board assure itself of?

<p>That the project is conducted correctly following quality standards (B)</p> Signup and view all the answers

What is a key aspect of PRINCE2's common vocabulary?

<p>It standardizes communication among all project members. (D)</p> Signup and view all the answers

Which of the following best describes the relationship between project assurance and the project manager?

<p>Project assurance operates independently of the project manager. (B)</p> Signup and view all the answers

What is required for the justification of a project according to PRINCE2?

<p>Documentation that is recorded and approved. (A)</p> Signup and view all the answers

What role does customer expectations play in quality management?

<p>They specify the quality expected from the project and guide product quality criteria. (A)</p> Signup and view all the answers

What are the specific types of assurance that project board members focus on?

<p>Business, user, and supplier assurance (A)</p> Signup and view all the answers

Why is the principle of continued business justification important?

<p>It ensures the project remains aligned with business objectives. (B)</p> Signup and view all the answers

What must be maintained to provide evidence of planned quality activities?

<p>A quality register (B)</p> Signup and view all the answers

What role does the customer/supplier context play in PRINCE2?

<p>It influences the management and execution of projects. (A)</p> Signup and view all the answers

What is the primary purpose of creating and maintaining a business justification for a project?

<p>To ensure the project aligns with stakeholder interests (B), To justify costs and allocate resources (C)</p> Signup and view all the answers

In PRINCE2, what may be tailored in response to project events?

<p>Business justification and management actions (A)</p> Signup and view all the answers

How should roles and responsibilities for the business case and benefits management be defined?

<p>By clearly documenting them within the project framework (B)</p> Signup and view all the answers

Which of the following aspects can be tailored according to PRINCE2 guidelines?

<p>The combination or adaptation of project processes (C)</p> Signup and view all the answers

Which term describes combining or splitting management products in PRINCE2?

<p>Tailored management products (D)</p> Signup and view all the answers

What is essential to maintain while combining or splitting roles in PRINCE2?

<p>Accountability must be upheld (B), Conflict of interest must be avoided (D)</p> Signup and view all the answers

When can the business justification be reviewed and updated?

<p>In response to significant decisions and events (B)</p> Signup and view all the answers

What is the requirement for changing terminology in PRINCE2?

<p>Consistent application across the project (A)</p> Signup and view all the answers

What is the primary purpose of the plans theme in PRINCE2?

<p>To facilitate communication and control (B)</p> Signup and view all the answers

What does the project plan primarily show?

<p>The major products of the project and their delivery schedule (B)</p> Signup and view all the answers

What does PRINCE2 recommend for engaging with lessons learned during planning?

<p>Utilizing lessons to inform planning (B)</p> Signup and view all the answers

Which of the following elements is NOT part of the general plan categories in PRINCE2?

<p>Management plan (D)</p> Signup and view all the answers

In the context of PRINCE2, what does 'manage by exception' refer to?

<p>Only taking action on issues that exceed predefined thresholds (C)</p> Signup and view all the answers

What is an important feature of a stage plan in PRINCE2?

<p>It outlines the specific products to be delivered in that stage (D)</p> Signup and view all the answers

Which of the following statements is true regarding the initial project plan?

<p>It is revised as more progress information becomes available (A)</p> Signup and view all the answers

What does a product breakdown structure aim to achieve in PRINCE2 planning?

<p>To define and analyze the products to be produced (D)</p> Signup and view all the answers

Flashcards

PRINCE2 Method

A project management method that can be adapted to any project, providing a shared language and focusing on business case viability.

Continued Business Justification

A PRINCE2 principle ensuring a project's initial justification is recorded, approved, and maintained throughout its lifespan.

PRINCE2 Certification

A globally recognized certification from the PRINCE2 method.

Project Management Skills

PRINCE2 equips individuals to launch, control, and finalize projects efficiently.

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Project Structure

PRINCE2 provides a framework for structuring projects effectively.

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Career Advancement

PRINCE2 certification can enhance career prospects and standing within an organization.

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Learn from Experience

The PRINCE2 principle that continuous learning throughout a project is crucial, from start to finish.

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Project Fundamentals

PRINCE2 provides foundational knowledge on project components and management terminology.

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PRINCE2 Project Performance Aspects

Six aspects of a project's performance that need to be managed: costs, timescales, quality, scope, benefits, and risk.

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PRINCE2 Processes

Seven processes in PRINCE2, outlining the progression of a project from start to finish.

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Project Cost Management

The degree of acceptable overspending or underspending related to a project's budget.

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Project Time Management

The acceptable variation between the project's planned completion date and the actual one.

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Project Quality

The permissible degree of deviation from the agreed quality criteria of a project.

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Project Scope Management

The permissible variation in the project's planned deliverables.

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Project Benefit Management

The allowable under-delivery or over-delivery of project benefits.

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Project Risk Management

The acceptable aggregate level of risk within a project plan.

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Manage by exception

A PRINCE2 principle where projects set limits for delegated authority and tolerances for objectives.

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Focus on Products

A PRINCE2 principle where projects concentrate on defining and delivering products, including their quality requirements.

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Tailor to Suit the Project

A PRINCE2 principle where the method adapts to the project's environment, size, complexity, importance and team capability.

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Business Case Theme

PRINCE2 aspect used to evaluate a project's desirability, viability and achievability.

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Benefits Management

The process of ensuring project outcomes are delivered and benefits are realized.

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Project Assurance

The project board's responsibility to ensure the project is conducted correctly. It involves independent review and oversight of the project's progress.

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Business Assurance

The project board's focus on ensuring the project aligns with the organization's strategic goals and objectives.

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User Assurance

The project board's focus on ensuring the project meets the needs and expectations of the project's users.

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Supplier Assurance

The project board's focus on ensuring the project's suppliers are delivering quality products and services as expected.

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Quality Expectations

A statement about the desired level of quality for the project product, captured in the project product description.

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Acceptance Criteria

A prioritized list of criteria that the project product must meet before the customer will accept it.

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Quality Register

A document summarizing planned and completed quality activities, providing evidence that quality processes have been followed.

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Tailoring PRINCE2

Adapting the PRINCE2 method to suit the specific needs of a project. This involves adjusting themes, roles, management products, and terminology.

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Business Justification

A document that explains why a project is worth doing. It outlines the project's goals, benefits, and costs and is used to get approval.

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Maintain Business Justification

Updating the business justification throughout a project to reflect any changes in project goals, risks, or benefits.

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Management Actions

Steps taken to ensure a project achieves its goals and delivers the expected benefits.

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Roles and Responsibilities

Clearly defined roles and responsibilities within a project to ensure accountability and efficiency.

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Combine or Adapt Activities

Merging or changing PRINCE2 activities to fit the specific requirements of a project.

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Terminology Change

Modifying PRINCE2 terminology to align with other industry standards or policies, as long as consistency is maintained.

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Document Tailoring Decisions

Recording all changes made to PRINCE2 to ensure transparency and consistency.

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What is the purpose of the 'Plans' theme?

The 'Plans' theme in PRINCE2 aims to facilitate communication and control by defining how to deliver the project's products. It clarifies the 'where,' 'how,' 'by whom,' 'when,' and 'how much' of each product delivery.

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What type of plans are used in PRINCE2?

PRINCE2 utilizes various plans to manage the project effectively: Project Plan, Stage Plan, Exception Plan, and Team Plan.

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Project Plan

The Project Plan in PRINCE2 is a high-level document that outlines the major products of the project, their delivery timelines, and associated costs. It's updated as the project progresses to reflect actual progress.

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Stage Plan

A Stage Plan in PRINCE2 provides detailed instructions for managing a specific stage of the project. It breaks down the stage's deliverables, resources, and timelines.

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Exception Plan

An Exception Plan in PRINCE2 is a document that outlines how the project team will handle unexpected situations that deviate from the planned course.

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Team Plan

A Team Plan in PRINCE2 is an optional document that outlines how a specific team within the project will operate and contribute to the overall goals.

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What is the difference between a 'Project Plan' and a 'Stage Plan'?

The Project Plan provides a high-level overview of the entire project, while the Stage Plan focuses on the detailed management of a specific stage within the project.

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Why are 'Exception Plans' important?

Exception Plans are crucial in PRINCE2 because they ensure the project remains on track when unexpected situations arise. They define how to respond to deviations from the planned course.

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Study Notes

PRINCE2 Foundation Quick Reference Guide

  • PRINCE2 is a project management method suitable for project managers and aspiring project managers. It's also relevant to other roles like project board members, team managers, and operational line managers.
  • The PRINCE2 Foundation qualification assesses understanding of the PRINCE2 method. It's a prerequisite for the PRINCE2 Practitioner exam.
  • A project is a temporary organization created to deliver one or more business products according to a business case. Projects are temporary, cross-functional, and unique.
  • PRINCE2 principles guide and practice, ensuring good project management: continued business justification, learn from experience, defined roles & responsibilities, manage by stages, manage by exception, focus on products, and tailor to suit the project.
  • PRINCE2 themes are aspects managed continuously throughout the project: organization, quality, plans, risk, and change/progress.
  • PRINCE2 process steps guide a project from initiation through closure: starting up a project, initiating a project, directing a project, managing product delivery, controlling a stage, managing a stage boundary, and closing a project.
  • Six aspects of managing project performance are cost, timescale, quality, scope, benefits, and risk.
  • Essential project stakeholders include business sponsors, users, and suppliers.
  • A 60 multiple choice question MCQ exam assesses PRINCE2 Foundation certification. A candidate needs to get at least 33 questions correct (55% or higher).
  • PRINCE2 is tailored to the project's environment, size, complexity, importance, team capability, and risk.
  • Key concepts related to business justification include outputs, outcomes, benefits, and dis-benefits.
  • Communication, quality, plans, risk, and change are separate themes in PRINCE2.
  • The process of managing a risk involves identifying, assessing, planning, implementing, and communicating the risk response.
  • PRINCE2 considers issues like requests for change or off-specifications as issues needing reporting and control.
  • PRINCE2 necessitates a project plan, stage plan, and exceptions plan. This approach also uses time-driven and event-driven controls for progress.
  • The change theme in PRINCE2 is designed to identify and control changes to project baselines, including a change budget.
  • The purpose of the progress theme is to monitor and compare actual progress to planned progress.
  • The controlling a stage process ensures work is assigned, monitored, issued, reported, and corrective actions are taken to stay within tolerance levels.
  • Managing product delivery process focuses on agreeing requirements, execution, and delivery with the link between project and team managers.
  • Managing a stage boundary process facilitates transition to the next stage, reviews viability, records lessons learned, and prepares for the next stage.
  • Closing a project process confirms user acceptance, ensures site readiness, reviews project performance, and updates benefit and risk management.

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PRINCE2 Foundation Quick Reference Guide PDF

Description

This quiz provides a comprehensive overview of the PRINCE2 Foundation methodology. It covers essential principles, themes, and processes that guide effective project management. Perfect for project managers and aspirants aiming to understand the foundations of PRINCE2.

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