PowerPoint Template Usage

Templates

• Templates are files with formatting elements like backgrounds, themes, colors, font selections, and slide layouts.
• Templates position placeholders for content.

Choosing a Template

• Choose a template that fits your project's theme and variant.
• Start PowerPoint, use suggested searches, or type in search terms.
• Press Enter, then click a template to preview in a new window.

Reusing Slides

• Reuse slides from a previous presentation in a new one.
• Click Reuse Slides on the Home tab.
• Navigate to the folder containing the presentation, then click Open.
• Select individual slides to add or use Insert All Slides.
• By default, formatting from the source file might not transfer.
• Use Clear All Formatting from the Home tab's Font group if necessary.
• Check the Keep Source Formatting box to maintain original formatting.

Using Sections

• Divide content into sections for better organization.
• Select the first slide of the new section.
• Click Add Section in the Slides group on the Home tab.
• Rename the Untitled Section to a meaningful name.

Design Principle #1

• Choose design elements appropriate to the audience.
• Consider background when selecting colours and clip art.
• Bright colors and cartoon clip art are suitable for children.
• Muted colors and professional clip art are suitable for adults.

Design Principle #2

• Keep designs neat and simple.
• Avoid multiple fonts and colors.
• Three fonts max per slide.
• Limit clip art usage too.
• Use white space for a clean look.

Design Principle #3

• Create a focal point to draw the viewer's eyes to essential information.
• Pictures should guide the eye to the focal point, not away.
• Avoid images that detract from the central idea.

Design Principle #4

• Use unified design elements to achieve a professional appearance.
• Maintain consistency in colors and shapes.
• Use a single clip art style.
• Visual unity improves the presentation's harmony.

Design Principle #5

• Choose fonts suitable for the presentation's delivery method.
• Use sans-serif fonts with short texts for projections.
• Use serif fonts with longer texts for printouts.
• Readability is crucial in presentations.

Design Principle #6

• Avoid underlining text.
• Avoid using all capital letters.
• Use bold and italics sparingly.
• Avoid single-word lines.
• Use one space after punctuation in text blocks.

Design Principle #7

• Ensure readability.
• Title case, 36 points or larger for titles.
• Sentence case, 28 points or larger for bullet points.

Modifying a Theme

• Modify theme colors, fonts, effects, and backgrounds afterward.
• Access galleries on the Design tab for changes.
• Choose the desired galleries for modifications.

Modifying a Slide Master

• Customize layouts, backgrounds, and colours through a master view.
• Maintain consistency across handouts, notes pages, and slides.
• Use View > Slide Master to modify a master.
• Make modifications to the chosen slide master or layout.
• Close the view when finished.