End User Computing Unit 6

PowerPoint Basics

• When opening PowerPoint for the first time, the Start Screen appears, allowing users to create a new presentation, choose a template, or access recently edited presentations.
• The Ribbon and Quick Access Toolbar contain commands for performing common tasks in PowerPoint.
• Backstage view provides options for saving, opening a file, printing, and sharing a document.

The Ribbon

• The Ribbon uses a tabbed system instead of traditional menus.
• It contains multiple tabs, each with several groups of commands.
• Some groups have a small arrow in the bottom-right corner for additional options.
• The Ribbon can be minimized by clicking the Ribbon Display Options arrow in the upper-right corner.
• Three options are available: Auto-hide Ribbon, Show Tabs, and Show Tabs and Commands.

Quick Access Toolbar

• Located above the Ribbon, the Quick Access Toolbar provides access to common commands.
• Default commands include Save, Undo, Redo, and Start From Beginning.
• Users can add other commands as needed.

Organizing Content

• PowerPoint includes tools to help organize and arrange content on slides, including the Ruler, Guides, and Gridlines.
• These tools can be shown or hidden by clicking the checkboxes in the Show group on the View tab.

Creating a Presentation

• A new presentation can be created from a blank template or from an existing template.
• To create a new presentation, select the File tab, then New, and choose Blank Presentation or a template.
• Templates can be searched for using the search bar or by clicking a suggested search.

Adding Text

• Text can be selected by clicking next to the text and dragging the mouse over the text.
• Selected text can be copied, moved, or pasted elsewhere in the presentation.

Practical Application

• A simple presentation can be created using MS PowerPoint 2016, including adding a title slide, a definition, types of malware, ways to avoid viruses, and a conclusion.

PowerPoint Basics

• When opening PowerPoint for the first time, the Start Screen appears, allowing users to create a new presentation, choose a template, or access recently edited presentations.
• The Ribbon and Quick Access Toolbar contain commands for performing common tasks in PowerPoint.
• Backstage view provides options for saving, opening a file, printing, and sharing a document.

The Ribbon

• The Ribbon uses a tabbed system instead of traditional menus.
• It contains multiple tabs, each with several groups of commands.
• Some groups have a small arrow in the bottom-right corner for additional options.
• The Ribbon can be minimized by clicking the Ribbon Display Options arrow in the upper-right corner.
• Three options are available: Auto-hide Ribbon, Show Tabs, and Show Tabs and Commands.

Quick Access Toolbar

• Located above the Ribbon, the Quick Access Toolbar provides access to common commands.
• Default commands include Save, Undo, Redo, and Start From Beginning.
• Users can add other commands as needed.

Organizing Content

• PowerPoint includes tools to help organize and arrange content on slides, including the Ruler, Guides, and Gridlines.
• These tools can be shown or hidden by clicking the checkboxes in the Show group on the View tab.

Creating a Presentation

• A new presentation can be created from a blank template or from an existing template.
• To create a new presentation, select the File tab, then New, and choose Blank Presentation or a template.
• Templates can be searched for using the search bar or by clicking a suggested search.

Adding Text

• Text can be selected by clicking next to the text and dragging the mouse over the text.
• Selected text can be copied, moved, or pasted elsewhere in the presentation.

Practical Application

• A simple presentation can be created using MS PowerPoint 2016, including adding a title slide, a definition, types of malware, ways to avoid viruses, and a conclusion.