16.112 Police Officer Scheduling Guidelines

Mandatory Off Day Deviation

• The City of Cincinnati can annually change four of an officer's regularly scheduled off days upon 72 hours notice to the officer, without overtime pay.
• Overtime is paid if a change in off days occurs during the days of events like "Riverfest" or "Ujima".
• All mandatory off day deviations must be pre-approved by a Captain or above.
• Training scheduled more than five days in advance, regularly scheduled shift changes, transfers and promotions do not apply to consecutive off day provisions.
• Off Day group 8 (Saturday/Sunday) is considered two consecutive off days.

Mandatory Shift Deviation

• Supervisors will add the appropriate shift deviation code if there is a mandatory change in work hours from an employee's assigned hours.
• Shift deviations are entered in half hour increments.
• All necessary information, including original work hours, ordering supervisor, and reason for the deviation, must be entered in the note section.
• When an employee's work hours are mandatorily changed by more than two hours, supervisors will ensure the correct overtime codes are entered.

Voluntary Shift Deviation

• Employees must obtain pre-approval from a supervisor for voluntary shift deviation requests.
• After pre-approval, employees will complete a Kronos entry with the voluntary shift deviation code.
• Shift deviations are entered in half hour increments.
• All necessary information, including original work hours, pre-approving supervisor, reason for the deviation, and RMS reference number, must be entered in the note section.
• Voluntary changes in work hours are not permitted if they result in overtime during the employee's regular assigned work hours, except for outside employment details.

Voluntary Off Day Deviation

• Supervisors will approve or deny all Voluntary Off Day and Voluntary Shift Deviation requests.
• The new off day and new work day must be within the same week (Sunday through Saturday).
• Supervisors cannot approve a voluntary off day deviation if it compromises staffing levels.
• Employees must enter all necessary information in the notes section in Kronos, and complete Form 440 (Voluntary Shift Deviation) or Form 443 (Voluntary Off Day Deviation) in RMS when required.

Mandatory Off Day Deviation Changes

• Personnel Management will run a Form 443 report in RMS on the fourth Monday of each month, showing the number of mandatory off day changes for each department member.
• Personnel Management will notify the affected officer's Bureau Commander if an officer receives four mandatory off day changes in the same year.

District/Section/Unit Commanders

• District/Section/Unit Commanders will notify the affected officer's supervisor when the four annually changed off day limit without overtime pay is reached.
• Every reasonable effort should be made to limit officers' mandatory changed off days to four occurrences annually.
• When officers are transferred, documentation of their number of mandatory off day changes should be forwarded to their new unit.

This quiz focuses on the mandatory off day and shift deviation policies for police officers in Cincinnati. It covers regulations regarding scheduling changes, overtime pay, and necessary approvals. Test your knowledge on these important operational procedures.