16.112 Police Officer Scheduling Guidelines

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Questions and Answers

What should supervisors ensure before approving a voluntary off day deviation request?

The new off day and work day are within the same week. (correct)

The request aligns with other employees' schedules.

The employee has recently received a promotion.

The employee has a sufficient work history.

What is the maximum number of mandatory off day changes allowed annually without overtime compensation?

Four occurrences (correct)

Five occurrences

Six occurrences

Three occurrences

What action must Personnel Management take regarding mandatory off day changes?

Review all requests the first Monday of each month.

Complete a report on mandatory off day changes on a quarterly basis.

Run a Form 443 report in RMS on the fourth Monday of each month. (correct)

Conduct an audit of employee attendance records weekly.

What should the supervisor do if an officer has received four mandatory off day changes?

Notify the Bureau Commander immediately. Signup and view all the answers

Which forms must be completed for voluntary off day deviation requests?

Form 440 and Form 443 Signup and view all the answers

What factor should supervisors consider before approving voluntary off day deviations?

The potential effect on staffing levels. Signup and view all the answers

What must the officer do in Kronos before their off day request is approved?

Enter all necessary information in the note section. Signup and view all the answers

What happens when an officer is transferred to a new district/section/unit?

Their mandatory off day change documentation is forwarded to the new unit. Signup and view all the answers

What is the minimum notice required before changing a regularly scheduled off day?

72 hours Signup and view all the answers

Which form must be completed for a mandatory off day deviation in addition to Kronos entry?

Form 443 Signup and view all the answers

What additional information must be included in the note section for mandatory off day deviations?

Reason for the mandatory deviation Signup and view all the answers

What is a requirement before an employee can request a voluntary shift deviation?

Obtain pre-approval from a supervisor Signup and view all the answers

How should shift deviations be entered in the system?

In half-hour increments Signup and view all the answers

What happens if voluntarily changed work hours would result in overtime during regular assigned work hours?

It is not allowed Signup and view all the answers

Which information is NOT required when completing a voluntary shift deviation?

Department of the employee Signup and view all the answers

What is one of the options available for an officer when substituting an off day?

Choose a substitute off day within the same work week Signup and view all the answers

What is the maximum notice period a member must receive prior to a change in their regularly scheduled off days?

72 hours Signup and view all the answers

When must overtime be paid to a member related to changes in scheduled off days?

When changes happen during Riverfest or Ujima Signup and view all the answers

What is the requirement for mandatory off day deviations according to the procedures outlined?

They must be pre-approved by a Captain or above Signup and view all the answers

How should supervisors record mandatory shift deviations?

In half hour increments in Kronos Signup and view all the answers

What form is used to document mandatory off day deviations?

Form 443 Signup and view all the answers

What is required in the note section when entering shift deviations?

Original work hours, supervisor name, and reason Signup and view all the answers

What happens if an employee's work hours are changed by more than two hours?

Correct shift deviation codes must be entered Signup and view all the answers

Which of the following does NOT apply to the consecutive off day provision?

Mandatory off day deviations Signup and view all the answers

Study Notes

Mandatory Off Day Deviation

The City of Cincinnati can annually change four of an officer's regularly scheduled off days upon 72 hours notice to the officer, without overtime pay.
Overtime is paid if a change in off days occurs during the days of events like "Riverfest" or "Ujima".
All mandatory off day deviations must be pre-approved by a Captain or above.
Training scheduled more than five days in advance, regularly scheduled shift changes, transfers and promotions do not apply to consecutive off day provisions.
Off Day group 8 (Saturday/Sunday) is considered two consecutive off days.

Mandatory Shift Deviation

Supervisors will add the appropriate shift deviation code if there is a mandatory change in work hours from an employee's assigned hours.
Shift deviations are entered in half hour increments.
All necessary information, including original work hours, ordering supervisor, and reason for the deviation, must be entered in the note section.
When an employee's work hours are mandatorily changed by more than two hours, supervisors will ensure the correct overtime codes are entered.

Voluntary Shift Deviation

Employees must obtain pre-approval from a supervisor for voluntary shift deviation requests.
After pre-approval, employees will complete a Kronos entry with the voluntary shift deviation code.
Shift deviations are entered in half hour increments.
All necessary information, including original work hours, pre-approving supervisor, reason for the deviation, and RMS reference number, must be entered in the note section.
Voluntary changes in work hours are not permitted if they result in overtime during the employee's regular assigned work hours, except for outside employment details.

Voluntary Off Day Deviation

Supervisors will approve or deny all Voluntary Off Day and Voluntary Shift Deviation requests.
The new off day and new work day must be within the same week (Sunday through Saturday).
Supervisors cannot approve a voluntary off day deviation if it compromises staffing levels.
Employees must enter all necessary information in the notes section in Kronos, and complete Form 440 (Voluntary Shift Deviation) or Form 443 (Voluntary Off Day Deviation) in RMS when required.

Mandatory Off Day Deviation Changes

Personnel Management will run a Form 443 report in RMS on the fourth Monday of each month, showing the number of mandatory off day changes for each department member.
Personnel Management will notify the affected officer's Bureau Commander if an officer receives four mandatory off day changes in the same year.

District/Section/Unit Commanders

District/Section/Unit Commanders will notify the affected officer's supervisor when the four annually changed off day limit without overtime pay is reached.
Every reasonable effort should be made to limit officers' mandatory changed off days to four occurrences annually.
When officers are transferred, documentation of their number of mandatory off day changes should be forwarded to their new unit.

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Description

This quiz focuses on the mandatory off day and shift deviation policies for police officers in Cincinnati. It covers regulations regarding scheduling changes, overtime pay, and necessary approvals. Test your knowledge on these important operational procedures.