PMP Exam Prep Cheat Sheet 2024

PMP Exam Prep Cheat Sheet - 2024

• This document is a 2024 PMP exam prep cheat sheet.
• The last update was in December 2024.
• Revisions are noted on the last page of the document.
• Uploading, copying, editing, or sharing this document without permission is prohibited.
• Access is valid for 6 months from the date of purchase.
• The document details PMP/Scrum Master concepts, characteristics, do's and don'ts, guiding principles, mindset section, how to tackle questions, keywords, steps to take, and the difference between risks and issues.

Mindset

• The mindset section is crucial for exam preparation.
• It provides key decision-making strategies for Project Managers/Scrum Masters.
• It contains personal notes, user tips, and video information.
• Leading principles are proactive servant leadership and good stewardship.

Guiding Principles

• Do's: Adhere to procedures, prioritize team needs, focus on project/customer success, and involve stakeholders actively.
• Don'ts: Don't bypass steps, processes, or documentation.

How to Tackle Questions

• Rely on provided information, avoid assumptions.
• Follow the sequence: Assess, Review, and Take Action (A.R.T).

Keywords and Steps

• Keywords are identified within the questions.
• Proactive planning, effective communication, risk management, and ethics are emphasized in the step-by-step guidelines.

Risk vs Issue

• Risk: Uncertain events that could potentially occur in the future. Keywords often include may/might/could. Actions include implementing risk responses or risk register updates.
• Issue: Problems that have started occurring. Keywords in questions often include will/should/has. Actions include fixing the issue or escalating to a stakeholder.

Traditional vs Agile

• Predictive (Waterfall): Traditional project approach focuses on planning upfront. Work is sequential. Scope is relatively stable.
• Agile: Iterative and incremental approach, with continuous feedback and scope adaptation.

Project Management Plan vs Charter

• The project charter is a high-level authority document that initiates a project; it identifies project objectives, scope, and responsibilities.
• The project management plan provides a detailed roadmap for project execution and management, including scope, schedule, cost, quality, resources, communications, and risk management procedures.

PMI Process Groups

• Initiation
• Planning
• Execution
• Monitoring and Controlling
• Closing

Other Topics

• Managing virtual teams
• Resolving conflicts
• Project closure
• Team and individual performance
• Communication management
• Importance of the stakeholder register
• Contract types: Firm fixed price (FFP), fixed price incentive fee (FPIF), fixed price with economic price adjustments (FPEPA)
• Cost-reimbursable contracts: Cost plus fixed fee (CPFF), Cost plus incentive fee (CPIF), Cost plus award fee (CPAF)
• Time and materials (T&M)
• Project Business Case vs Benefits Management Plan
• Issue log, Change log, and Assumption log
• Differences between predictive and agile project types
• Role and responsibilities of project sponsor, manager, and functional manager

Data Representation Techniques

• Control charts, flowcharts, cause-and-effect diagrams, affinity diagrams, histograms, matrix diagrams, and scatter diagrams for quality control and evaluation of deliverables.

Estimating Tools and Techniques

• Expert judgment, bottom-up estimating, analogous estimating, and parametric estimating using historical data to identify project completion times.

Scheduling Techniques

• Rolling wave planning and adaptive planning
• Lead and lag
• Resource leveling and smoothing

Risk Management

• Identifying, assessing, mitigating, accepting, and transferring risks.

Opportunities

• Exploiting, enhancing, accepting, sharing, and escalating opportunities