Podcast
Questions and Answers
What is the definition of rank?
What is the definition of rank?
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Using the triple constraint model, what trade-off could the project manager use to meet the Director of Product's request? (Select all that apply)
Using the triple constraint model, what trade-off could the project manager use to meet the Director of Product's request? (Select all that apply)
What's a main difference between the adoption and engagement metrics? (Select all that apply)
What's a main difference between the adoption and engagement metrics? (Select all that apply)
Which scenario demonstrates project landing? (Select all that apply)
Which scenario demonstrates project landing? (Select all that apply)
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Suppose as a project manager you're receiving requests from stakeholders to add new features to the product you're developing. How would you deal with this external scope creep? (Select all that apply)
Suppose as a project manager you're receiving requests from stakeholders to add new features to the product you're developing. How would you deal with this external scope creep? (Select all that apply)
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Fill in the blank: Objectives and Key Results (OKRs) combine both a goal and a _______ to determine a measurable outcome.
Fill in the blank: Objectives and Key Results (OKRs) combine both a goal and a _______ to determine a measurable outcome.
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Which box in the grid represents the stakeholders who are the key players on your team? (Select all that apply)
Which box in the grid represents the stakeholders who are the key players on your team? (Select all that apply)
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What is the correct order of tasks in a stakeholder analysis? (Select all that apply)
What is the correct order of tasks in a stakeholder analysis? (Select all that apply)
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What approach does Waterfall take?
What approach does Waterfall take?
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The Lean Six Sigma approach includes which of the following phases?
The Lean Six Sigma approach includes which of the following phases?
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Which of the following are project manager responsibilities during the initiation phase? Select all that apply.
Which of the following are project manager responsibilities during the initiation phase? Select all that apply.
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Which of the following are project manager responsibilities during the closing phase? Select all that apply.
Which of the following are project manager responsibilities during the closing phase? Select all that apply.
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In which project phase does it help to ask questions such as: 'Who are the stakeholders?', 'What skills and resources will the project require?', and 'What are the client's or customer's goals?'
In which project phase does it help to ask questions such as: 'Who are the stakeholders?', 'What skills and resources will the project require?', and 'What are the client's or customer's goals?'
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Which project management approach uses the 5S quality tool, the DMAIC process, and Kanban boards?
Which project management approach uses the 5S quality tool, the DMAIC process, and Kanban boards?
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Which of the following scenarios best describes a Classic structure?
Which of the following scenarios best describes a Classic structure?
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Why is it important for a project manager in a Matrix organization to clearly define roles and responsibilities? Select all that apply.
Why is it important for a project manager in a Matrix organization to clearly define roles and responsibilities? Select all that apply.
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What are some ways that organizational structure can impact the role of a project manager? Select all that apply.
What are some ways that organizational structure can impact the role of a project manager? Select all that apply.
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What are some key functions of a Project Management Office (PMO)? Select all that apply.
What are some key functions of a Project Management Office (PMO)? Select all that apply.
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Organizational culture refers to a company's ____.
Organizational culture refers to a company's ____.
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A project manager can learn about an organization's culture in which of the following ways? Select all that apply.
A project manager can learn about an organization's culture in which of the following ways? Select all that apply.
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What are three reasons that it is important for project managers to understand a company's organizational culture? Select all that apply.
What are three reasons that it is important for project managers to understand a company's organizational culture? Select all that apply.
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How does an organization align its project governance with its corporate governance? Select all that apply.
How does an organization align its project governance with its corporate governance? Select all that apply.
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Define organizational structure.
Define organizational structure.
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Which of the following refers to an internal group that defines and maintains project standards across the organization?
Which of the following refers to an internal group that defines and maintains project standards across the organization?
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Which of the following accurately describe how organizational structure impacts project management? Select all that apply.
Which of the following accurately describe how organizational structure impacts project management? Select all that apply.
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Which of the following concepts are part of organizational culture? Select all that apply.
Which of the following concepts are part of organizational culture? Select all that apply.
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Why should project managers learn about organizational culture? Select all that apply.
Why should project managers learn about organizational culture? Select all that apply.
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Which of the following statements is true of the change management process? Select all that apply.
Which of the following statements is true of the change management process? Select all that apply.
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What can a project manager do to manage changes effectively and encourage project adoption? Select all that apply.
What can a project manager do to manage changes effectively and encourage project adoption? Select all that apply.
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In business, what is the management framework within which decisions are made and accountability is determined?
In business, what is the management framework within which decisions are made and accountability is determined?
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What are two potential consequences of a project manager failing to properly initiate a project? Select all that apply.
What are two potential consequences of a project manager failing to properly initiate a project? Select all that apply.
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Why is it important to perform a cost-benefit analysis during the initiation phase? Select all that apply.
Why is it important to perform a cost-benefit analysis during the initiation phase? Select all that apply.
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_____ are the first thing a project manager needs to consider during the initiation phase.
_____ are the first thing a project manager needs to consider during the initiation phase.
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Imagine you're the project manager of a new grocery delivery service. You meet with stakeholders to decide how to measure project success. Which project initiation component are you trying to determine?
Imagine you're the project manager of a new grocery delivery service. You meet with stakeholders to decide how to measure project success. Which project initiation component are you trying to determine?
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Imagine that the main supplier for a construction project runs out of steel girders and needs to obtain more to complete the order. Which key component of project initiation does this scenario concern?
Imagine that the main supplier for a construction project runs out of steel girders and needs to obtain more to complete the order. Which key component of project initiation does this scenario concern?
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A _____ is a document that defines project goals and outlines what is needed to accomplish them.
A _____ is a document that defines project goals and outlines what is needed to accomplish them.
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When calculating a cost-benefit analysis for a project, what do you call gains that are not quantifiable?
When calculating a cost-benefit analysis for a project, what do you call gains that are not quantifiable?
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Using the formula (G-C) ÷ C = ROI, how would you calculate the project's return on investment (ROI) after the first 12 months? You expect that a project will bring in $15,000 USD in revenue per year. You estimate it will cost $10,000 up front and costs of $100 per month for the first 12 months, which equals $1,200 per year.
Using the formula (G-C) ÷ C = ROI, how would you calculate the project's return on investment (ROI) after the first 12 months? You expect that a project will bring in $15,000 USD in revenue per year. You estimate it will cost $10,000 up front and costs of $100 per month for the first 12 months, which equals $1,200 per year.
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Which three questions should you ask yourself to make a goal specific? Select all that apply.
Which three questions should you ask yourself to make a goal specific? Select all that apply.
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What's a strategy to determine if a goal is attainable?
What's a strategy to determine if a goal is attainable?
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What can you do to determine if a goal is relevant?
What can you do to determine if a goal is relevant?
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Which of the following are objectives and key results (OKRs) development best practices? Select all that apply.
Which of the following are objectives and key results (OKRs) development best practices? Select all that apply.
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Which of the following best describes the difference between in-scope and out-of-scope?
Which of the following best describes the difference between in-scope and out-of-scope?
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Which of the following best describes scope creep?
Which of the following best describes scope creep?
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What are some tactics to handle external scope creep? Select all that apply.
What are some tactics to handle external scope creep? Select all that apply.
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A designer on your project team suggests making changes to the product's logo just prior to launch. What's a strategy that could help avoid this internal scope creep?
A designer on your project team suggests making changes to the product's logo just prior to launch. What's a strategy that could help avoid this internal scope creep?
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As a project manager, you're using the SMART criteria to craft goals for your team. During the process, you ask yourself if a goal is aligned to the organization or the company's goals. Which SMART criteria does this question represent?
As a project manager, you're using the SMART criteria to craft goals for your team. During the process, you ask yourself if a goal is aligned to the organization or the company's goals. Which SMART criteria does this question represent?
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Which of the following scenarios best represents a project that is going out-of-scope?
Which of the following scenarios best represents a project that is going out-of-scope?
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Consider this Office Green scenario: A member of the marketing team suggests allowing customers to choose from an additional three plant colors. What can help prevent project scope creep in this scenario? Select all that apply.
Consider this Office Green scenario: A member of the marketing team suggests allowing customers to choose from an additional three plant colors. What can help prevent project scope creep in this scenario? Select all that apply.
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Deliverables help project managers, team members, and stakeholders _____ and realize the impact of the project.
Deliverables help project managers, team members, and stakeholders _____ and realize the impact of the project.
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When you review a job listing, which section offers the most insight when deciding if the role is well-suited for you?
When you review a job listing, which section offers the most insight when deciding if the role is well-suited for you?
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Which of the following might be part of a job description for an entry-level project manager role?
Which of the following might be part of a job description for an entry-level project manager role?
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Which of the following best exemplifies the progression of a project management career?
Which of the following best exemplifies the progression of a project management career?
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What three types of information can be helpful to include in your search for project management roles? Select the three options that apply:
What three types of information can be helpful to include in your search for project management roles? Select the three options that apply:
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In addition to a job title, many companies list project management as a desired _____
In addition to a job title, many companies list project management as a desired _____
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According to a 2017 Project Management Institute study, industries like manufacturing, construction, information technology, publishing, finance, and oil and gas are experiencing _____ with project management jobs.
According to a 2017 Project Management Institute study, industries like manufacturing, construction, information technology, publishing, finance, and oil and gas are experiencing _____ with project management jobs.
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A/An _____ allows you to work for a company on a project-by-project basis but not as a full-time employee.
A/An _____ allows you to work for a company on a project-by-project basis but not as a full-time employee.
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Once the project is underway, project managers help manage tasks for the team members and communicate key milestones to stakeholders. What is this project management responsibility called?
Once the project is underway, project managers help manage tasks for the team members and communicate key milestones to stakeholders. What is this project management responsibility called?
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Which of the following is a way to define a project? Select all that apply.
Which of the following is a way to define a project? Select all that apply.
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What does it take for a project manager to ensure a project stays on track and on budget? Select all that apply.
What does it take for a project manager to ensure a project stays on track and on budget? Select all that apply.
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Which of the following explains how a project manager best accomplishes their responsibilities? Select all that apply.
Which of the following explains how a project manager best accomplishes their responsibilities? Select all that apply.
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A project is a temporary pursuit, and usually includes a set of _____
A project is a temporary pursuit, and usually includes a set of _____
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It's likely that you have used project management skills in the past, and these skills are _____ in professional project management.
It's likely that you have used project management skills in the past, and these skills are _____ in professional project management.
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What required skills are typically listed in project management job postings? Select all that apply.
What required skills are typically listed in project management job postings? Select all that apply.
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_____ is how a project manager makes use of productivity tools and creates processes. The project manager may need to use certain tools and processes to do tasks like create a schedule and share information.
_____ is how a project manager makes use of productivity tools and creates processes. The project manager may need to use certain tools and processes to do tasks like create a schedule and share information.
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_____ is how a project manager keeps track of the team's workload, ensures that things are getting done within a set period of time, and demonstrates progress to people outside the immediate team, like stakeholders.
_____ is how a project manager keeps track of the team's workload, ensures that things are getting done within a set period of time, and demonstrates progress to people outside the immediate team, like stakeholders.
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_____ is how a project manager oversees the financial components of a project and mitigates project issues and risks as they come up.
_____ is how a project manager oversees the financial components of a project and mitigates project issues and risks as they come up.
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A cross-functional project team is a team that has _____
A cross-functional project team is a team that has _____
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Which of the following is true of project managers' experience? Select all that apply.
Which of the following is true of project managers' experience? Select all that apply.
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Which skill should a project manager use when dealing with change and ambiguity?
Which skill should a project manager use when dealing with change and ambiguity?
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Using tools such as a digital calendar and a spreadsheet to track team tasks is evidence of what project management skill?
Using tools such as a digital calendar and a spreadsheet to track team tasks is evidence of what project management skill?
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Which of the following flexible planning strategies can help a project manager during times of unpredictability? Select all that apply.
Which of the following flexible planning strategies can help a project manager during times of unpredictability? Select all that apply.
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Suppose that as a project manager, you speak with stakeholders to determine which tasks the team should complete first. What project management value does this represent?
Suppose that as a project manager, you speak with stakeholders to determine which tasks the team should complete first. What project management value does this represent?
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As a project manager, you create plans, timelines, schedules, and other forms of documentation to track project completion. Which project management responsibility does this represent?
As a project manager, you create plans, timelines, schedules, and other forms of documentation to track project completion. Which project management responsibility does this represent?
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As a project manager on a product team, your stakeholders ask you to help the marketing team come up with a strategy to attract customers. What project management responsibility does this represent?
As a project manager on a product team, your stakeholders ask you to help the marketing team come up with a strategy to attract customers. What project management responsibility does this represent?
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What can a project manager do to recognize individuals' efforts on a team?
What can a project manager do to recognize individuals' efforts on a team?
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You're a project manager on a team that is improving a product. How can you make sure the project stays on schedule?
You're a project manager on a team that is improving a product. How can you make sure the project stays on schedule?
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As a project manager, you learn that the stakeholders are changing the nature of the project and the team's deliverables will change as a result. You aren't sure how this will affect the team's tasks. How will you handle this ambiguity and deliver the news to the team?
As a project manager, you learn that the stakeholders are changing the nature of the project and the team's deliverables will change as a result. You aren't sure how this will affect the team's tasks. How will you handle this ambiguity and deliver the news to the team?
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Suppose that unless a teammate receives additional resources, they are going to complete an activity past a deadline. You know that the stakeholders are reluctant to provide additional resources. Which interpersonal skill can you use to strike a middle ground between both the teammate's and stakeholders' needs?
Suppose that unless a teammate receives additional resources, they are going to complete an activity past a deadline. You know that the stakeholders are reluctant to provide additional resources. Which interpersonal skill can you use to strike a middle ground between both the teammate's and stakeholders' needs?
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As a project manager impacting an organization, you want to break down barriers to help your team succeed. Which of the following would a project manager do to break down barriers?
As a project manager impacting an organization, you want to break down barriers to help your team succeed. Which of the following would a project manager do to break down barriers?
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Which of the following are examples of external customers? Select all that apply.
Which of the following are examples of external customers? Select all that apply.
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As a project manager, how can you protect the team from changes to the project? Select all that apply.
As a project manager, how can you protect the team from changes to the project? Select all that apply.
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To be an effective project manager, what important actions/steps should you take?
To be an effective project manager, what important actions/steps should you take?
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What are some potential consequences of rushing through the initiation phase of a project? Select all that apply.
What are some potential consequences of rushing through the initiation phase of a project? Select all that apply.
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Imagine that a project manager has just begun working on a project for a trucking logistics company. The customer wants to see a proposal as soon as possible, but it is taking the project manager longer than expected because he needs more input from stakeholders and the project team. What should the project manager do to turn the project into a success?
Imagine that a project manager has just begun working on a project for a trucking logistics company. The customer wants to see a proposal as soon as possible, but it is taking the project manager longer than expected because he needs more input from stakeholders and the project team. What should the project manager do to turn the project into a success?
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What are the main phases of the project life cycle? Select all that apply.
What are the main phases of the project life cycle? Select all that apply.
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What are three benefits of closing a project?
What are three benefits of closing a project?
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What is the project manager's primary job in phase three (execute and complete tasks) of the project life cycle?
What is the project manager's primary job in phase three (execute and complete tasks) of the project life cycle?
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Phase two of the project life cycle (make a plan) includes which two of the following tasks?
Phase two of the project life cycle (make a plan) includes which two of the following tasks?
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During which phase of the project life cycle does a project manager hand off all remaining deliverables?
During which phase of the project life cycle does a project manager hand off all remaining deliverables?
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Imagine a project manager oversees their company's transition to a new financial management system. They determine that the project goal is to make the financial portal easier for employees to use. They also identify key stakeholders and outline project objectives. During which phase of the project life cycle do these activities take place?
Imagine a project manager oversees their company's transition to a new financial management system. They determine that the project goal is to make the financial portal easier for employees to use. They also identify key stakeholders and outline project objectives. During which phase of the project life cycle do these activities take place?
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What are the phases of the project life cycle?
What are the phases of the project life cycle?
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Why should project managers always initiate a project (phase one) before making a plan (phase two)?
Why should project managers always initiate a project (phase one) before making a plan (phase two)?
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Choose the best definition for a project management methodology.
Choose the best definition for a project management methodology.
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Which answer best describes the Waterfall project management methodology?
Which answer best describes the Waterfall project management methodology?
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What is the main advantage of the Waterfall methodology over the Agile approach?
What is the main advantage of the Waterfall methodology over the Agile approach?
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Study Notes
Job Listings and Descriptions
- Job description sections provide crucial insights for determining role suitability.
- Entry-level project manager roles may include descriptions emphasizing hands-on approaches and creativity.
Career Progression
- Typical career advancement in project management is from project manager to program manager to portfolio manager.
Job Search Skills
- Essential skills for project management roles include coordination, organization, and leadership.
- Acquired skills from previous positions and common buzzwords like "risk management" are valuable for job searches.
Industry Growth
- According to a 2017 Institute study, manufacturing, construction, IT, publishing, finance, and oil & gas industries show significant growth in project management jobs.
Contractual Work
- Contract work allows professionals to engage with a company on a project basis without full-time employment.
Project Management Responsibilities
- Managing tasks for team members and communicating milestones to stakeholders are key responsibilities of project managers.
Defining a Project
- A project is defined as a unique, temporary endeavor with a clear beginning and end, involving a series of tasks to achieve a specific outcome.
Keeping Projects On-Track
- Essential actions for project managers include careful planning and collaboration to maintain project timelines and budgets.
Key Project Manager Skills
- Project managers communicate milestones, assign tasks to suitably skilled team members, and support teams in accomplishing objectives.
Project Deliverables
- Projects typically result in unique deliverables that provide value to stakeholders and customers.
Transferable Skills
- Previous project management skills are often transferable to professional roles within the field.
Required Skills for Job Postings
- Sought-after skills in project management includes budget preparation, communication, and organizational management.
Productivity Tools
- Project management involves the use of productivity tools for planning, organizing tasks, and sharing progress.
Cross-Functional Teams
- Cross-functional teams consist of diverse skill sets working toward a common project goal.
Experience Requirements
- Effective project managers should be knowledgeable about project management tools and financial management, but do not necessarily need to be field experts.
Handling Change
- Flexibility is crucial for project managers in managing change and uncertainty within projects.
Organizational Support
- Project managers can support team members by providing recognition and positive feedback.
Maintaining Project Schedules
- Tracking daily tasks in spreadsheets is vital for ensuring projects stay on track.
Communicating Changes
- Effective communication regarding project changes involves showing care for team challenges and providing reassurance.
Negotiation Skills
- Project managers often need negotiation skills to balance team and stakeholder needs regarding resources.
Breaking Down Barriers
- Providing support and creating an environment conducive to problem-solving are ways project managers can eliminate barriers to success.
Understanding Customers
- External customers include suppliers, contractors, and consumers.
Protecting Teams
- Documenting initial expectations, identifying project changes, and communicating effects on budgets protect teams from disruption.
Effective Leadership
- Clear communication of team goals and individual responsibilities is essential for project managers.
Initiation Phase Consequences
- Rushing through the initiation phase can negatively impact project quality, budget, and timeline.
Project Life Cycle Phases
- Main phases include initiating, planning, executing, completing tasks, and closing the project.
Benefits of Project Closure
- Closing a project allows for evaluation, celebration of successes, and external communication of accomplishments.
Project Manager’s Role in Execution
- During project execution, monitoring progress and addressing barriers are primary responsibilities.
Planning Phase Tasks
- Determining the project schedule and identifying milestones are integral during the planning phase.
Project Delivery
- Final delivery of remaining project deliverables occurs in the closing phase.
Project Management Methodology
- A project management methodology provides guiding principles and processes for managing a project throughout its life cycle.
Waterfall Methodology
- The Waterfall methodology emphasizes sequential phases including initiation, planning, execution, and closure for clarity and structure.
Lean Six Sigma Approach
- Lean Six Sigma utilizes the Define, Measure, Analyze, Improve, Control (DMAIC) framework for project improvement.
Responsibilities During Initiation Phase
- Key initiation responsibilities include project approval, defining goals, and determining required resources.
Responsibilities During Closing Phase
- Closing responsibilities involve reflecting on experiences and confirming project outcomes.
Initiation Phase Questions
- Essential questions during initiation focus on identifying stakeholders, skills required, and client goals.
Project Management Tools
- Lean Six Sigma methodologies incorporate tools like 5S quality tool, DMAIC process, and Kanban boards for project management efficiency.### Project Management in a Matrix Organization
- Project managers must clearly define roles due to dual reporting lines within matrix organizations, affecting authority and accountability.
- Employees reporting to multiple managers can lead to confusion regarding priorities and responsibilities.
- Clarity helps maintain project focus and avoid conflicts in tasks.
Organizational Structure's Influence on Project Management
- Organizational structure affects project managers' approaches to approvals, career growth, authority levels, and resource access.
- A robust understanding of the structure aids in navigating the decision-making process effectively.
Functions of a Project Management Office (PMO)
- The PMO plays a critical role in strategic planning, governance, and project management best practices.
- It assists in creating documentation and resources to streamline project execution across the organization.
Importance of Organizational Culture
- Organizational culture encompasses a company's values, mission, and shared beliefs, impacting project execution.
- Understanding culture aids project managers in aligning projects with organizational goals and fosters better team communication.
Learning about Organizational Culture
- Observational methods and discussions with team members reveal insights into culture and workplace dynamics.
- Asking about rituals and management expectations helps gauge the organization's environment and adapt management strategies accordingly.
Project Managers and Change Management
- Effective change management fosters project acceptance and often necessitates clear communication and stakeholder involvement.
- Recognizing stakeholders' concerns and creating a sense of urgency can bolster change adoption.
Aligning Project and Corporate Governance
- Thoughtful project selection aligns corporate governance with project governance by ensuring adequate resources and timely communication.
- Balancing short- and long-term interests helps connect projects with strategic objectives.
Responsibilities in Project Initiation
- Validating project goals is essential during initiation to define scope and resources needed for success.
- Conducting a cost-benefit analysis assists in defining the project's financial viability and expected outcomes.
SMART Goals and Scope Management
- SMART criteria ensure project goals are specific, measurable, attainable, relevant, and time-bound for clarity and direction.
- Clearly distinguishing between in-scope and out-of-scope tasks helps prevent scope creep and maintains project alignment.
Managing Scope Creep
- Tools to handle scope creep include defining project requirements clearly and establishing processes for managing out-of-scope requests.
- Strong communication and reminding team members of project limits are essential to minimize internal scope adjustments.
Effective Stakeholder Management
- Conducting stakeholder analysis involves identifying their influence and interest, determining impact levels, and strategic involvement.
- Understanding stakeholder prioritization is key to ensuring project support and resource allocation.
OKRs in Project Management
- Objectives and Key Results (OKRs) integrate goals with metrics, facilitating measurable outcomes and accountability.
- Best practices for developing OKRs emphasize motivational objectives and clear, tactical key results linked to project planning.
Managing Change and Communication
- Transparent communication and proactive engagement in change initiatives foster a smoother transition and project acceptance.
- Empathy and understanding stakeholder perspectives can significantly enhance the effectiveness of change management strategies.
Studying That Suits You
Use AI to generate personalized quizzes and flashcards to suit your learning preferences.
Description
Test your knowledge on key components of job listings and descriptions relevant to project management. This quiz will help you understand what to look for in job roles, especially entry-level project manager positions. Improve your job application skills with these flashcards.
