Questions and Answers
Which action requires an organization to carry out a Privacy Impact Assessment?
What is the purpose of a Privacy Impact Assessment (PIA)?
Information that can be combined with other information to link solely to an individual is considered PII.
True
What guidance identifies federal information security controls?
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An organization that fails to protect PII can face consequences including:
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If someone tampers with or steals an individual's PII, they could be exposed to which of the following?
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Which of the following is not an example of PII?
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What law establishes the federal government's legal responsibility for safeguarding PII?
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An organization with an existing system of records decides to start using PII for a new purpose outside the 'routine use' defined in the System of Records Notice (SORN). Is this a permitted use?
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Which of the following is responsible for the most recent PII data breaches?
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Which of the following is not an example of an administrative safeguard that organizations use to protect PII?
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Within what timeframe must DoD organizations report PII breaches to the United States Computer Emergency Readiness Team (US-CERT) once discovered?
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Officials or employees who knowingly disclose PII to someone without a need-to-know may be subject to which of the following?
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Your organization has a new requirement for annual security training. To track training completion, they are using employee Social Security Numbers as a record identification. Is this compliant with PII safeguarding procedures?
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Identify if a PIA is required:
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Which of the following is NOT included in a breach notification?
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Misuse of PII can result in legal liability of the individual.
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Which regulation governs the DoD Privacy Program?
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Using a Social Security Number to track individuals' training requirements is an acceptable use of PII.
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Misuse of PII can result in legal liability of the organization.
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Which type of safeguarding measure involves restricting PII access to people with a need-to-know?
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Study Notes
Privacy Impact Assessment (PIA)
- A PIA is required when collecting PII for a new information system.
- The purpose of a PIA is to assess whether the risks of collecting and maintaining PII outweigh the potential harm to individuals.
Personally Identifiable Information (PII) Definitions
- PII includes information that can be combined to identify an individual.
- Pet's nickname is NOT considered PII.
- Legal responsibility for safeguarding PII is established by the Privacy Act of 1974.
Consequences of Failing to Protect PII
- Organizations face remediation costs, loss of trust, and legal liability due to improper PII management.
Data Breaches
- Phishing is the leading cause of modern PII data breaches.
- Breaches must be reported to the US-CERT within 1 hour of discovery.
Safeguarding PII
- Administrative safeguards include conducting risk assessments and ensuring employee training.
- Using Social Security Numbers to track employee training is non-compliant with PII safeguarding procedures.
- Knowingly disclosing PII without a need-to-know can lead to criminal penalties.
Reporting and Compliance
- A breach notification does not include media articles related to the breach.
- Organizations must seek guidance from regulations like DoD 5400.11-R for privacy programs.
- A PIA is required for converting paper PII records to electronic form or when puchasing a new PII storage system.
Important True/False Facts
- Information misuse can result in legal liability for both individuals and organizations.
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Description
Test your knowledge on Personally Identifiable Information (PII) with these flashcards. Each card presents a question related to privacy impact assessments and the handling of PII in various contexts. Perfect for anyone studying privacy regulations and practices.