Performance Improvement Procedures

Questions and Answers

What action should the issuing supervisor take if a member refuses to sign the document?

Sign the document in the member's presence and document the refusal. (correct)

Ignore the refusal and proceed with the document processing.

Cancel the issuance of the document.

Have another supervisor sign on behalf of the member.

What must be done if a deficiency is corrected within the specified time frame?

A disciplinary action must be initiated for the initial deficiency.

The issuing supervisor must send a new document indicating the correction.

The member must issue a formal apology for the deficiency.

The immediate supervisor should annotate and forward the second copy to the Bureau Commander. (correct)

What happens to the Notices to Improve Performance if disciplinary action is necessary?

They are included as evidence in disciplinary hearings.

They are attached to the Complaint Tracking System entry.

They may be referenced but not attached to the complaint. (correct)

They are deleted from records after resolution.

How long does the member's immediate supervisor have to indicate that a deficiency has been corrected?

6 months from the date of issue. Signup and view all the answers

What must occur regarding the F-1104 copies after the deficiencies are acknowledged?

The second and third copies must be returned to the member. Signup and view all the answers

Who can initiate a Notice to Improve Performance?

Any supervising authority with direct knowledge of a deficiency Signup and view all the answers

How many copies of the Notice to Improve Performance are required?

Three Signup and view all the answers

What must the member do after receiving the Notice to Improve Performance?

Sign all copies to verify receipt and discussion Signup and view all the answers

For how long is the Notice to Improve Performance retained?

Six months from the date of issue, unless corrected Signup and view all the answers

What does the member's signature NOT indicate on the Notice to Improve Performance?

The member agrees with the corrective action proposed Signup and view all the answers

What is the primary purpose of using a Notice to Improve Performance?

To secure correction of observed deficiencies Signup and view all the answers

Who receives the duplicate copy of the Notice to Improve Performance?

The member's immediate supervisor Signup and view all the answers

What needs to happen during the discussion of the Notice to Improve Performance?

The matter must be discussed and the corrective action explained Signup and view all the answers

Study Notes

Notice to Improve Performance (NTI)

Form Name: F-1104, used for addressing performance deficiencies in members.
Initiated by any supervising authority with direct knowledge of the deficiency.
Three copies are created: Original to member, duplicate for immediate supervisor, triplicate for Bureau Commander.

Retention and Forwarding

Retained until deficiency is corrected, not exceeding six months from issuance date.
Copies are forwarded as necessary through established channels.

Application and Use

NTI is applicable for deficiencies in appearance, attitude, work habits, performance, or actions.
Issuing supervisor completes the form, discusses it with the member, and both sign all copies.
Member’s signature confirms receipt and discussion but does not signify agreement with the notice.

Routing Process

If the supervisor is outside the member's chain of command, the forms must still reach the correct supervisory chain without retention by the supervisor’s command.
If a member refuses to sign, the issuing supervisor will document this by signing the form with date and time noted.

Tracking and Correction

Immediate supervisor verifies correction of deficiency on the form before six months pass.
The process includes forwarding the second copy to the Bureau Commander for recordkeeping.

Further Actions

If deficiencies are not rectified, additional notices may be issued.
In cases where disciplinary action is warranted, previous NTIs may be referenced in the Complaint Tracking System, but the notices themselves won't be attached.

Description

This quiz focuses on the Notice to Improve Performance procedure, detailing the initiation process and retention period. It outlines the responsibilities of supervising authorities regarding deficiencies and the importance of maintaining records for effective management.