Pennsylvania Notary Public Exam Flashcards
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Questions and Answers

What is the minimum age for becoming a Notary in PA?

18 years of age

What is the maximum time requirement for the bond, oath of office and commission to be recorded in the office of the Recorder of Deeds in the county?

45 days

What is the amount of the surety bond required under RULONA?

$10,000

How many days notice must a surety company give to the Department of State before cancelling the bond?

<p>30 days</p> Signup and view all the answers

What should the Notary Public's official stamp contain?

<p>All of the following except the notary's physical address</p> Signup and view all the answers

What is the maximum administrative penalty the Department of State may impose on a Notary for violations?

<p>$1000</p> Signup and view all the answers

Within how many days must a Notary's personal representative deliver the journal after the Notary's death or incompetency?

<p>30 days</p> Signup and view all the answers

Upon expiration, resignation, or revocation of the commission, within how many days must a Notary deliver the journal?

<p>30 days</p> Signup and view all the answers

What is the application fee for a Notary commission in the state of PA?

<p>$42</p> Signup and view all the answers

Upon resignation or expiration, what should be done with the stamping device?

<p>Surrender possession</p> Signup and view all the answers

When is surrendering possession of the stamping device required?

<p>Suspension or revocation</p> Signup and view all the answers

Who promulgates the rules and regulations under the Notary Act?

<p>PA Dept of State</p> Signup and view all the answers

Which of the following acts are permitted for Notaries?

<p>Verifications</p> Signup and view all the answers

In the venue of the document, what must be included?

<p>The county in which the act/signing occurs</p> Signup and view all the answers

What should a Notary journal contain?

<p>The date and time of act, type of act, identification of the individual, notary fee, clerical or administrative fees, customer name &amp; city and state</p> Signup and view all the answers

Refusal to perform a notarial act includes which of the following?

<p>All of the above</p> Signup and view all the answers

How quickly must a Notary notify the Department of State if their journal is lost or stolen?

<p>Promptly</p> Signup and view all the answers

Which of the following is NOT a requirement for e-notary?

<p>Secretary of State needs to be notified of the electronic records being used</p> Signup and view all the answers

Documents used to identify an individual must contain all of the following except:

<p>Must be a US identification</p> Signup and view all the answers

What are prohibited acts for Notaries?

<p>All of the above</p> Signup and view all the answers

What is the effective time period for a Notary commission?

<p>4 years</p> Signup and view all the answers

List the 6 Notary acts.

<p>Acknowledgment, verification on oath or affirmation, signature witnessing, copy of deposition certification, oath or affirmation, protest</p> Signup and view all the answers

What does RULONA stand for?

<p>RULONA Act 73</p> Signup and view all the answers

When did RULONA become effective?

<p>October 9, 2013</p> Signup and view all the answers

What are the qualifications for becoming a Notary?

<p>18 or older, residency or work in PA, US citizen or permanent resident, read and write English, pass exam 322(a), not disqualified, comply with other requirements, application and $42 fee, secure a bond of $10,000.</p> Signup and view all the answers

How many days notice is required for bond cancellation?

<p>30 days</p> Signup and view all the answers

What is the filing time frame for recording?

<p>45 days for recording in the office at the county and 90 days for reappointment</p> Signup and view all the answers

What is the requirement for continuing education courses prior to renewal application?

<p>Courses must exceed 3 hours, taken 6 months prior to application of renewal</p> Signup and view all the answers

What are some exemptions for Notaries?

<p>All of the above</p> Signup and view all the answers

Is there a charge for a name change?

<p>Free - 30 days</p> Signup and view all the answers

Where should letters of resignation be sent?

<p>Dept of State, Bureau of Commissions, Elections, and Legislation, Harrisburg, PA</p> Signup and view all the answers

When resigning, where must the papers and stamp be released?

<p>Papers to the county office recorder of deeds within 30 days; rubber stamp delivered to the Dept of State Bureau of Commissions within 10 days</p> Signup and view all the answers

What notice is required for cancelling the bond?

<p>30 days notice to the department</p> Signup and view all the answers

What is the fee for obtaining an official signature registered in the county prothonotary office?

<p>50 cents fee</p> Signup and view all the answers

How long after appointment or reappointment must the official signature be registered?

<p>45 days after appointment or reappointment; 30 days after moving to a different county</p> Signup and view all the answers

What are the wording requirements for the official stamp?

<p>&quot;Commonwealth of Pennsylvania - Notary Seal&quot;, Name, &quot;Notary Public&quot;, county, Expiration Date, Commission number</p> Signup and view all the answers

What is the maximum height and width for the official stamp border?

<p>Max height: 1 inch, Max width: 3.5 inches</p> Signup and view all the answers

Who is responsible for the security of the stamping device?

<p>Notary</p> Signup and view all the answers

What should be done with the stamp upon resignation or death?

<p>Disabled by destroying, defacing, damaging, erasing, or securing against use</p> Signup and view all the answers

What should be done with the stamp upon suspension or revocation?

<p>Surrendered to the commission department</p> Signup and view all the answers

How should loss or theft of the stamping device be reported?

<p>Promptly notify the department upon discovery</p> Signup and view all the answers

An embossing seal is required for Notaries.

<p>False</p> Signup and view all the answers

Journal should be in _____________ order.

<p>chronological</p> Signup and view all the answers

What type of journals can be held separately?

<p>Tangible and electronic records</p> Signup and view all the answers

How should tangible journals be kept?

<p>Bound with numbered pages</p> Signup and view all the answers

What format should electronic journals comply with?

<p>Tamper-evident format that complies with the regulations of the department</p> Signup and view all the answers

When should journal entries be made?

<p>Contemporaneously with the act</p> Signup and view all the answers

When are certified journal entry copies permissible?

<p>When properly applied for</p> Signup and view all the answers

When must a Notary be registered with the Department for electronic records?

<p>Prior to use</p> Signup and view all the answers

What must an electronic record statute contain?

<p>All of the above</p> Signup and view all the answers

Who fixes (sets) notary fees?

<p>State department</p> Signup and view all the answers

Which is NOT a standard notary fee?

<p>All of the above</p> Signup and view all the answers

Where must notary fees be displayed?

<p>Place of the notary act</p> Signup and view all the answers

Is there a fee charged for affidavits for absentee ballot?

<p>No fee charged</p> Signup and view all the answers

How long does a Notary have to respond to complaints?

<p>30 days</p> Signup and view all the answers

What can fines from a complaint be up to for each violation?

<p>$500.00</p> Signup and view all the answers

Where are all hearings for complaints held?

<p>In Harrisburg</p> Signup and view all the answers

What is the maximum administrative penalty that can be imposed up to for each act?

<p>$1000</p> Signup and view all the answers

What are some prohibited acts for Notaries?

<p>No authority, false advertising, not able to use the term Notario, original records access</p> Signup and view all the answers

What are three ways to identify your customer?

<p>Personal knowledge, satisfactory evidence, second party knowledge</p> Signup and view all the answers

When does Personal Knowledge identification occur?

<p>With a 1-1 relationship over a long period of time</p> Signup and view all the answers

What constitutes satisfactory evidence of identification?

<p>Current government issued ID with ID number and signature or photograph</p> Signup and view all the answers

Study Notes

Notary Public Requirements in Pennsylvania

  • Minimum age to be a Notary Public in PA is 18 years.
  • A surety bond from a licensed insurance company in PA must be in the amount of $10,000.
  • The application fee for a Notary commission is $42.
  • A Notary's commission is valid for 4 years.
  • Continuing education requirement is over 3 hours within 6 months prior to renewal application.

Notary Public Responsibilities

  • Notary must notify the Department of State promptly if the journal is lost or stolen.
  • If a Notary expires, resigns, or has their commission revoked, they must deliver their journal to the county's recorder of deeds within 30 days.
  • Stamping device must be surrendered during suspension or revocation.

Bond and Commission Regulations

  • Bond, oath of office, and commission must be recorded within 45 days at the county recorder of deeds.
  • Surety companies must notify the Department of State 30 days in advance before cancelling a bond.

Journal and Record Keeping

  • Notarial journal entries must include date, time, type of act, identification of the individual, and relevant fees.
  • Journals must be maintained in chronological order and be bound with numbered pages for tangible records.

Prohibited Notary Acts

  • Notaries are prohibited from drafting legal records, giving legal advice, or engaging in unauthorized legal practice.
  • Stamped signatures are not permitted as a form of notarial act.

Fees and Penalties

  • Notary fees are regulated by the state department and must be displayed at the notary's place of business.
  • Each violation of notary regulations may incur fines up to $1,000 or $500 depending on the nature of the complaint.

Identification Requirements

  • Acceptable forms of identification must be current government-issued IDs containing a signature and photograph.
  • Personal knowledge, satisfactory evidence, and second-party knowledge are valid methods for identifying customers.

Electronic Notarization

  • Electronic records must have a notarial certificate attached and comply with Department of State regulations.
  • Notaries involved in electronic notarization must notify the Department of State before use.

Miscellaneous

  • Name changes must be reported within 30 days and incur no fee.
  • Official signatures must be recorded with the county prothonotary within specified time frames.
  • Complaints can be filed for any reason, requiring a response within 30 days from notification.

Notary Acts

  • Six distinct notary acts include acknowledgments, verifications on oath or affirmation, signature witnessing, copy certification, oaths or affirmations, and protests.

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Test your knowledge about the Pennsylvania Notary Public requirements and duties with these flashcards. This quiz covers essential topics like age requirements and commission processes in Pennsylvania. Prepare effectively for the Notary examination.

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