Podcast
Questions and Answers
What is the minimum age for becoming a Notary in PA?
What is the minimum age for becoming a Notary in PA?
18 years of age
What is the maximum time requirement for the bond, oath of office and commission to be recorded in the office of the Recorder of Deeds in the county?
What is the maximum time requirement for the bond, oath of office and commission to be recorded in the office of the Recorder of Deeds in the county?
45 days
What is the amount of the surety bond required under RULONA?
What is the amount of the surety bond required under RULONA?
$10,000
How many days notice must a surety company give to the Department of State before cancelling the bond?
How many days notice must a surety company give to the Department of State before cancelling the bond?
What should the Notary Public's official stamp contain?
What should the Notary Public's official stamp contain?
What is the maximum administrative penalty the Department of State may impose on a Notary for violations?
What is the maximum administrative penalty the Department of State may impose on a Notary for violations?
Within how many days must a Notary's personal representative deliver the journal after the Notary's death or incompetency?
Within how many days must a Notary's personal representative deliver the journal after the Notary's death or incompetency?
Upon expiration, resignation, or revocation of the commission, within how many days must a Notary deliver the journal?
Upon expiration, resignation, or revocation of the commission, within how many days must a Notary deliver the journal?
What is the application fee for a Notary commission in the state of PA?
What is the application fee for a Notary commission in the state of PA?
Upon resignation or expiration, what should be done with the stamping device?
Upon resignation or expiration, what should be done with the stamping device?
When is surrendering possession of the stamping device required?
When is surrendering possession of the stamping device required?
Who promulgates the rules and regulations under the Notary Act?
Who promulgates the rules and regulations under the Notary Act?
Which of the following acts are permitted for Notaries?
Which of the following acts are permitted for Notaries?
In the venue of the document, what must be included?
In the venue of the document, what must be included?
What should a Notary journal contain?
What should a Notary journal contain?
Refusal to perform a notarial act includes which of the following?
Refusal to perform a notarial act includes which of the following?
How quickly must a Notary notify the Department of State if their journal is lost or stolen?
How quickly must a Notary notify the Department of State if their journal is lost or stolen?
Which of the following is NOT a requirement for e-notary?
Which of the following is NOT a requirement for e-notary?
Documents used to identify an individual must contain all of the following except:
Documents used to identify an individual must contain all of the following except:
What are prohibited acts for Notaries?
What are prohibited acts for Notaries?
What is the effective time period for a Notary commission?
What is the effective time period for a Notary commission?
List the 6 Notary acts.
List the 6 Notary acts.
What does RULONA stand for?
What does RULONA stand for?
When did RULONA become effective?
When did RULONA become effective?
What are the qualifications for becoming a Notary?
What are the qualifications for becoming a Notary?
How many days notice is required for bond cancellation?
How many days notice is required for bond cancellation?
What is the filing time frame for recording?
What is the filing time frame for recording?
What is the requirement for continuing education courses prior to renewal application?
What is the requirement for continuing education courses prior to renewal application?
What are some exemptions for Notaries?
What are some exemptions for Notaries?
Is there a charge for a name change?
Is there a charge for a name change?
Where should letters of resignation be sent?
Where should letters of resignation be sent?
When resigning, where must the papers and stamp be released?
When resigning, where must the papers and stamp be released?
What notice is required for cancelling the bond?
What notice is required for cancelling the bond?
What is the fee for obtaining an official signature registered in the county prothonotary office?
What is the fee for obtaining an official signature registered in the county prothonotary office?
How long after appointment or reappointment must the official signature be registered?
How long after appointment or reappointment must the official signature be registered?
What are the wording requirements for the official stamp?
What are the wording requirements for the official stamp?
What is the maximum height and width for the official stamp border?
What is the maximum height and width for the official stamp border?
Who is responsible for the security of the stamping device?
Who is responsible for the security of the stamping device?
What should be done with the stamp upon resignation or death?
What should be done with the stamp upon resignation or death?
What should be done with the stamp upon suspension or revocation?
What should be done with the stamp upon suspension or revocation?
How should loss or theft of the stamping device be reported?
How should loss or theft of the stamping device be reported?
An embossing seal is required for Notaries.
An embossing seal is required for Notaries.
Journal should be in _____________ order.
Journal should be in _____________ order.
What type of journals can be held separately?
What type of journals can be held separately?
How should tangible journals be kept?
How should tangible journals be kept?
What format should electronic journals comply with?
What format should electronic journals comply with?
When should journal entries be made?
When should journal entries be made?
When are certified journal entry copies permissible?
When are certified journal entry copies permissible?
When must a Notary be registered with the Department for electronic records?
When must a Notary be registered with the Department for electronic records?
What must an electronic record statute contain?
What must an electronic record statute contain?
Who fixes (sets) notary fees?
Who fixes (sets) notary fees?
Which is NOT a standard notary fee?
Which is NOT a standard notary fee?
Where must notary fees be displayed?
Where must notary fees be displayed?
Is there a fee charged for affidavits for absentee ballot?
Is there a fee charged for affidavits for absentee ballot?
How long does a Notary have to respond to complaints?
How long does a Notary have to respond to complaints?
What can fines from a complaint be up to for each violation?
What can fines from a complaint be up to for each violation?
Where are all hearings for complaints held?
Where are all hearings for complaints held?
What is the maximum administrative penalty that can be imposed up to for each act?
What is the maximum administrative penalty that can be imposed up to for each act?
What are some prohibited acts for Notaries?
What are some prohibited acts for Notaries?
What are three ways to identify your customer?
What are three ways to identify your customer?
When does Personal Knowledge identification occur?
When does Personal Knowledge identification occur?
What constitutes satisfactory evidence of identification?
What constitutes satisfactory evidence of identification?
Study Notes
Notary Public Requirements in Pennsylvania
- Minimum age to be a Notary Public in PA is 18 years.
- A surety bond from a licensed insurance company in PA must be in the amount of $10,000.
- The application fee for a Notary commission is $42.
- A Notary's commission is valid for 4 years.
- Continuing education requirement is over 3 hours within 6 months prior to renewal application.
Notary Public Responsibilities
- Notary must notify the Department of State promptly if the journal is lost or stolen.
- If a Notary expires, resigns, or has their commission revoked, they must deliver their journal to the county's recorder of deeds within 30 days.
- Stamping device must be surrendered during suspension or revocation.
Bond and Commission Regulations
- Bond, oath of office, and commission must be recorded within 45 days at the county recorder of deeds.
- Surety companies must notify the Department of State 30 days in advance before cancelling a bond.
Journal and Record Keeping
- Notarial journal entries must include date, time, type of act, identification of the individual, and relevant fees.
- Journals must be maintained in chronological order and be bound with numbered pages for tangible records.
Prohibited Notary Acts
- Notaries are prohibited from drafting legal records, giving legal advice, or engaging in unauthorized legal practice.
- Stamped signatures are not permitted as a form of notarial act.
Fees and Penalties
- Notary fees are regulated by the state department and must be displayed at the notary's place of business.
- Each violation of notary regulations may incur fines up to $1,000 or $500 depending on the nature of the complaint.
Identification Requirements
- Acceptable forms of identification must be current government-issued IDs containing a signature and photograph.
- Personal knowledge, satisfactory evidence, and second-party knowledge are valid methods for identifying customers.
Electronic Notarization
- Electronic records must have a notarial certificate attached and comply with Department of State regulations.
- Notaries involved in electronic notarization must notify the Department of State before use.
Miscellaneous
- Name changes must be reported within 30 days and incur no fee.
- Official signatures must be recorded with the county prothonotary within specified time frames.
- Complaints can be filed for any reason, requiring a response within 30 days from notification.
Notary Acts
- Six distinct notary acts include acknowledgments, verifications on oath or affirmation, signature witnessing, copy certification, oaths or affirmations, and protests.
Studying That Suits You
Use AI to generate personalized quizzes and flashcards to suit your learning preferences.
Description
Test your knowledge about the Pennsylvania Notary Public requirements and duties with these flashcards. This quiz covers essential topics like age requirements and commission processes in Pennsylvania. Prepare effectively for the Notary examination.
