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According to PPM FR-A-105, what is the primary purpose of the Employee Development Form and the Letter of Commendation?
According to PPM FR-A-105, what is the primary purpose of the Employee Development Form and the Letter of Commendation?
- To document Fire Rescue personnel job performance outside the disciplinary process. (correct)
- To formally recognize and reward exceptional acts of bravery.
- To initiate disciplinary action against Fire Rescue personnel.
- To track attendance and punctuality of Fire Rescue personnel.
Who assumes responsibility for future updates to PPM FR-A-105, according to the document?
Who assumes responsibility for future updates to PPM FR-A-105, according to the document?
- The Fire Rescue PPM Committee alone.
- The County Manager.
- The Deputy Chief of Administration, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator. (correct)
- The Fire Rescue Administrator alone.
According to the policy, what are supervisors expected to do regarding Fire Rescue personnel performance?
According to the policy, what are supervisors expected to do regarding Fire Rescue personnel performance?
- Solely focus on disciplinary actions for inadequate performance.
- Delegate performance evaluations to senior personnel.
- Assess and evaluate the adequacy of personnel performance relative to job requirements. (correct)
- Only document negative performance incidents.
What is the key distinction between an Employee Development Form and a Letter of Commendation?
What is the key distinction between an Employee Development Form and a Letter of Commendation?
Where are Employee Development Forms and Letters of Commendation located, according to the procedure outlined in PPM FR-A-105?
Where are Employee Development Forms and Letters of Commendation located, according to the procedure outlined in PPM FR-A-105?
What action must a supervisor take after completing an Employee Development Form or Letter of Commendation?
What action must a supervisor take after completing an Employee Development Form or Letter of Commendation?
According to PPM FR-A-105, what statement best describes the role of an Employee Development Form in disciplinary actions?
According to PPM FR-A-105, what statement best describes the role of an Employee Development Form in disciplinary actions?
If a supervisor wants to commend a firefighter for exceptional work on an incident, which form should they use?
If a supervisor wants to commend a firefighter for exceptional work on an incident, which form should they use?
PPM FR-A-105 was issued on November 7, 2022, and became effective on December 5, 2022. What does this imply for any conflicting policies issued before these dates?
PPM FR-A-105 was issued on November 7, 2022, and became effective on December 5, 2022. What does this imply for any conflicting policies issued before these dates?
According to the information provided, which of the following situations would warrant the use of an Employee Development Form?
According to the information provided, which of the following situations would warrant the use of an Employee Development Form?
Flashcards
Employee Development Form
Employee Development Form
A non-disciplinary form used to document negative Fire Rescue personnel performance for coaching or counseling.
Letter of Commendation
Letter of Commendation
A form used to document positive Fire Rescue personnel performance as a method of commending.
Purpose of FR-A-105
Purpose of FR-A-105
To initiate a method for documenting Fire Rescue personnel job performance outside of the disciplinary process.
Review outcomes
Review outcomes
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Supervisors responsibility
Supervisors responsibility
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Study Notes
- This document concerns employee development for All Palm Beach County Fire Rescue personnel.
- The policy PPM # is FR-A-105.
- The issue date for this policy is November 7, 2022.
- The effective date for this policy is December 5, 2022.
Purpose
- The reason for this policy is to initiate a method for documenting Fire Rescue personnel job performance outside of the disciplinary process.
Updates
- Future updates to this PPM are the responsibility of the Deputy Chief of Administration, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator.
Authority
- The Fire Rescue Administrator has authority in this matter.
Scope
- This policy applies to all Palm Beach County Fire Rescue personnel and reservists.
Policy
- Supervisors must assess and evaluate the adequacy of Fire Rescue personnel performance in relation to job requirements.
- Supervisors should use the Employee Development Form or Letter of Commendation to document Fire Rescue personnel job performance.
Definitions
- Employee Development Form: This is a non-disciplinary form used to document negative Fire Rescue personnel performance as a method of coaching or counseling.
- Letter of Commendation: This form is used to document positive Fire Rescue personnel performance as a method of commending.
Procedure
- Any supervisor may initiate an Employee Development Form or a Letter of Commendation to improve or commend Fire Rescue personnel performance (i.e., need to improve report documentation skills, compliment personnel for exceptional work on an incident).
- These forms are located in “My Evaluations” on Target Solutions.
- The supervisor will review the completed Employee Development Form or Letter of Commendation with the employee, including a method to improve job performance or suggestions for future projects and/or advancement.
- The supervisor will sign the Employee Development Form or Letter of Commendation, and advise the employee that the document will appear on their “My Evaluations” page in Target Solutions and will need to be signed in order to complete the form.
- The Employee Development Form is not a form of discipline and should not be used to identify an infraction or breaking of a Fire Rescue rule or regulation, and is not the first step in the progressive discipline process.
- Patrick J. Kennedy, Fire Rescue Administrator
Supersession History
- PPM#FR I-57, issued 12/01/1992
- PPM#FR I-57, issued 10/20/2010
- PPM#FR I-57, issued 03/24/2014
- PPM#FR A-105, clerical 03/01/2018
- PPM#FR A-105, clerical 07/02/2018
- PPM#FR A-105, issued 11/07/2022
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