Podcast
Questions and Answers
What key responsibility does the Parent Company have towards project management?
What key responsibility does the Parent Company have towards project management?
- Managing only the budget aspect of the project
- Submits timely and accurate reports (correct)
- Delegating resources to the marketing department
- Ensuring client satisfaction is prioritized over project integrity
Which aspect is NOT mentioned as a responsibility of the project manager to the project’s clients?
Which aspect is NOT mentioned as a responsibility of the project manager to the project’s clients?
- Preserving the integrity of the project
- Informing clients of major changes
- Ignoring client input for project success (correct)
- Keeping the project up to specifications
What is a major challenge the project manager faces regarding resources?
What is a major challenge the project manager faces regarding resources?
- Maintaining a long-term project duration
- Matching the correct personnel to projects
- Managing client expectations solely
- Availability of sufficient project budgets (correct)
What phenomenon is referred to as a significant issue that the project manager must deal with?
What phenomenon is referred to as a significant issue that the project manager must deal with?
Which of the following is essential for the success of project management?
Which of the following is essential for the success of project management?
What is one of the main goals a project manager must balance during project execution?
What is one of the main goals a project manager must balance during project execution?
Which of the following reflects a special demand placed on project managers?
Which of the following reflects a special demand placed on project managers?
What should a project manager consider regarding team members after project completion?
What should a project manager consider regarding team members after project completion?
What distinguishes project managers from functional managers?
What distinguishes project managers from functional managers?
What is a primary characteristic of functional managers?
What is a primary characteristic of functional managers?
Which of the following is generally true about project managers?
Which of the following is generally true about project managers?
What is a consequence of micromanagement for project managers?
What is a consequence of micromanagement for project managers?
What type of skills do project managers primarily need?
What type of skills do project managers primarily need?
How do functional managers typically differ from project managers in terms of operational focus?
How do functional managers typically differ from project managers in terms of operational focus?
Which statement about the skills required for project and functional management is correct?
Which statement about the skills required for project and functional management is correct?
What aspect of project management is characterized by a systems approach?
What aspect of project management is characterized by a systems approach?
Flashcards
Leadership vs. Management
Leadership vs. Management
Leadership is an innate talent that is present in a limited number of individuals, while management is a skill that can be learned and developed by anyone.
Functional Management
Functional Management
A functional manager oversees a specific department or function within an organization, focusing on technical expertise and direct control over their area.
Project Management
Project Management
A project manager oversees a specific project, bringing together various resources and teams to achieve project goals. They possess a broader understanding of the project as a whole, rather than technical expertise in specific tasks.
Functional vs. Project Management: Skills
Functional vs. Project Management: Skills
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Functional vs. Project Management: Responsibilities
Functional vs. Project Management: Responsibilities
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Project Manager's Power vs. Micromanagement
Project Manager's Power vs. Micromanagement
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Project Manager's Key Responsibilities
Project Manager's Key Responsibilities
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Responsibility to the Parent Company
Responsibility to the Parent Company
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Responsibility to the Project's Clients
Responsibility to the Project's Clients
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Responsibility to the Project Team
Responsibility to the Project Team
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Acquiring Adequate Resources
Acquiring Adequate Resources
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Acquiring and Motivating Personnel
Acquiring and Motivating Personnel
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Dealing with Obstacles
Dealing with Obstacles
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Making Project Goal Trade-Offs
Making Project Goal Trade-Offs
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Breadth of Communication
Breadth of Communication
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Study Notes
Public Projects Management and Organization - PAD 400, Part 1
- Course information: PAD 400, Public Projects Management and Organization, Part 1, Fall 2024-2025, Week Six
- Textbook: International Student Version, Project Management: A Managerial Approach
Chapter Three - Part One: The Role of the Project Manager (pp. 100-112)
- Focuses on the project manager's role. The chapter covers pages 100 to 112 of the textbook.
Leadership and Management
- Leadership is a talent, typically born rather than learned.
- Management is a skill, that can be learned and practiced.
Functional Management
- Project managers differ from functional managers.
- Functional managers are specialists within departments like Marketing, Sales, or Engineering.
- Functional managers have deep technical expertise with a narrow focus
- Functional managers control their department’s work.
- Managers decide who is best suited to solve technical problems in their technical field.
Functional Management Continued
- Department heads are specialists in their departments.
- They have technical skills relevant to operational details in their area.
- They exercise considerable control over their department's operations.
- Functional managers decide personnel qualifications for technical tasks.
Project Management
- Project managers are generalists with broad knowledge.
- Project management is not a deeply specialized profession (unlike functional management).
- Project managers have less control over work.
Project Management Continued
- Project managers rarely decide specific tasks
- They lack the specialized technical skills to thoroughly evaluate projects
- Project managers oversee broader projects, but not necessarily every detailed task
Comparing Functional & Project Managers
- Functional managers are skilled in technical analysis.
- Project managers are skilled in negotiation and synthesis of tasks.
- Project managers utilize a systems approach; functional managers use analytic approaches.
- Functional managers focus on one small area; project managers have a broader view.
Special Cases
- Micro-management from supervisors can limit project managers’ authority and creativity.
- Positive relationships between project managers and line managers minimize interpersonal conflicts.
Project Manager's Responsibilities
- Project managers are accountable to three key areas:
- The parent company
- The project's clients
- The project team
1) The Parent Company
- Project managers are responsible for the proper use of company resources.
- Project managers must submit timely and accurate reports.
- Project managers must keep sponsors informed about the project's status, timing, and potential problems.
2) The Project's Clients
- Project managers must uphold project integrity while handling varied client demands.
- Project managers must maintain adherence to project specifications.
- Project managers must keep clients informed of major changes
3) The Project Staff (team members)
- The project team typically disbands at project completion.
- Project managers act in the long-term interests of staff members during this transitional period.
Special Demands on Project Manager
- Project success depends on the project manager's skillful handling of these key demands:
- Acquiring adequate resources
- Acquiring and motivating personnel
- Dealing with obstacles
- Making project goal trade-offs
- Addressing failure and the fear of failure
- Managing breadth of communication
- Negotiation
1 - Acquiring Adequate Resources
- Project budgets are often insufficient for funding projects.
- Project managers face crises when essential resources are lacking
Acquiring and Motivating Personnel
- Project managers and functional managers both seek well-qualified personnel.
- Functional managers make personnel assignments, but cooperation is limited.
3 - Dealing with Obstacles
- Every project is unique and comes with unforeseen crises
- "Scope creep" (scope changes) is a significant challenge.
- Early problems arise from resource issues
- Late problems arise from schedule management crises
4 - Making Project Goal Trade-Offs
- Trade-offs between crucial project goals (performance, time, and budget) arise throughout the project lifecycle.
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