Packing Lists: Uses and Details

• A packing list details and describes items included in a shipment.
• Packing lists generally include:
• the name
• quantity of each product
• package size
• total weight
• shipping and handling information
• Packing lists should be inside the carton or package and attached to the outside.
• Freight forwarders use packing lists to determine weights and freight costs.
• Customs officials use them to check the contents of packages.

Packing List vs. Commercial Invoice

• Simpler items only need basic descriptions and quantities on the packing list.
• High-value or complex goods like electronics require detailed listings, including individual weights, dimensions, and values.
• A comprehensive packing list can replace a commercial invoice if it includes the value of the items.

Uses of a Packing List

• Customs Clearance: Authorities use the packing list to verify shipment contents against declared items.
• Issuing Invoices: Storekeepers use the packing list to check imported goods' quality and quantity against orders.
• Dispute Resolution: The packing list is documentary evidence for shipment weight, dimensions, or contents disputes.

Typical Information on a Packing List

• Packing list formats vary by company or industry.
• Some use templates in word or spreadsheet software, while others develop their own formats.
• Fundamental information includes:
• Shipper and Consignee Information: sender and shipment receiver details
• Content Details: thorough description of shipped items, including type and characteristics
• Packaging and Labeling Information: how items are packed and labeled for identification and handling
• Weight and Dimensions: total weight and dimensions of shipment
• Shipping and Handling Instructions: carrier instructions for proper handling

Top 8 Package Types Used in Export/Import

• The appropriate packing material is crucial for safety and security.
• Consider weight, dimensions, fragility, value and environmental conditions.
• Compliance with standards avoids legal issues.
• Secure packing is fundamental for successful transportation.
• Choose the right materials and methods to ensure product safety and integrity.

Wooden Crates

• Wooden crates are popular for shipping heavy and bulky items.
• They are sturdy, durable, and can withstand long-distance transportation.
• Wooden crates must be treated to prevent pests and diseases.
• Wooden crates are used for industrial equipment and machinery.
• Pallets, skids and crates are made of wood.
• Pallets have a top and bottom deck.
• Skids have no bottom deck.
• A crate is a custom-built box with four walls, top and floor.

Corrugated Cardboard Boxes

• Corrugated cardboard consists of kraft paper layers glued together.
• Outer layers are linerboard, inner fluted section is medium.
• Corrugated cardboard is lightweight, cost-effective and recyclable
• Corrugated cardboard is more durable than regular cardboard.
• Fluted layers provide cushioning and protect against shocks and impacts.
• Corrugated cardboard is a preferred choice for eco-conscious businesses.
• Cardboard is generally made of paper stock or heavy paper pulp.
• It's typically used in folded cartons for smaller products
• Corrugated cardboard layers offer increased durability, protection, and versatility.

Standard and Customizable Boxes

• Use standard cardboard boxes for light clothing, small containers, non-rigid items, and cereal boxes.
• Use customizable corrugated boxes for heavyweight items, retail displays, food, and any shippable item.

Foil Packing

• Foil packing protects sensitive products like electronics from static, moisture, and dust.
• Foil packing creates a barrier against environmental conditions, ensuring product integrity.
• Foil packingis crucial for contamination-sensitive products.
• Aluminum foil is safe for packaging food items.
• It is non-toxic, odorless, and doesn't impart taste.
• Aluminum foil acts as a barrier against light, oxygen, moisture, and contaminants.

Plastic Containers

• Plastic containers are durable, waterproof, and chemical-resistant.
• Plastic containers are suitable for liquids, perishables, and products needing airtight sealing.
• Plastic containers are reusable, easy to clea, and eco-friendly.
• Plastic containers are used for food items, chemicals, and pharmaceutical products.
• EVOH ((Ethylene-Vinyl Alcohol Copolymers) used in food, pharmaceutical and the nutraceutical industry.
• HDP (High-Density Polyethylene) is a thermoplastic with a very high strength to density ratio

Protective Packaging Materials

• Bubble wrap, foam inserts, and air pillows protect fragile items.
• They absorb shocks and vibrations, preventing damage or breakages during transportation.
• Protective materials secure glassware and electronics, ensuring they reach their destination intact.

Bale Packaging

• Bales are large, compressed blocks of material wrapped in plastic or water-resistant materials.
• Bales can transport goods by various methods.
• Bales are used in agricultural, industrial, and recycling applications.
• Clothes, waste, and other flexible materials can be packed.

Steel Drums

• Steel drums are made from steel and are typically 55 gallons in capacity.
• Steel drums are solid and durable.
• Steel drums are able to be reused multiple times.
• Steel drums can store and ship oil, chemicals, and other liquids.
• Steel drums can also store and transport food.

Bagged Cargo

• Bagged cargo is packaged in a bag.
• Bagged cargo protects smaller items from the elements or damage.
• Fertilizers, grains (rice, corn, wheat), seeds, dried fruit, sugar, coconut, coffee, fresh fruits, vegetables, flour, copra, shells, and raisins are bagged.

A packing list itemizes shipment contents, including quantities, sizes, and weights. Freight forwarders use them to determine shipping costs. Customs officials use packing lists to verify package contents.