Organizational Systems and Structures
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Questions and Answers

What term describes who leaves the group?

  • Attrition (correct)
  • Selection
  • Socialization
  • Attraction
  • What do rituals in an organization primarily express?

  • Employee performance evaluations
  • Client satisfaction measures
  • Repetitive sequences of activities (correct)
  • Financial goals and targets
  • Which of the following is NOT a socialization method?

  • Symbols
  • Stories
  • Rituals
  • Job rotation (correct)
  • What does unfreezing in Lewin's three-step process involve?

    <p>Breaking old behavior patterns (D)</p> Signup and view all the answers

    Which of the following factors does NOT contribute to individual resistance to change?

    <p>Limited focus of change (D)</p> Signup and view all the answers

    What is the primary purpose of job enrichment?

    <p>To provide the worker with autonomy and responsibility (A)</p> Signup and view all the answers

    Which term best describes motivation that results from completing a challenging task?

    <p>Intrinsic motivation (C)</p> Signup and view all the answers

    What is the Job Characteristics Model concerned with?

    <p>Describing attributes of jobs that influence motivation (D)</p> Signup and view all the answers

    What is a primary focus of the three key areas of change in an organization?

    <p>Stimulating innovation (B)</p> Signup and view all the answers

    Which of the following is considered a barrier to organizational change?

    <p>Structural inertia (B)</p> Signup and view all the answers

    Which of the following best describes the concept of work specialization?

    <p>Dividing work activities into separate job tasks (B)</p> Signup and view all the answers

    What does centralization in an organization refer to?

    <p>Concentration of decision-making at a single point (C)</p> Signup and view all the answers

    Which characteristic of organizational structure allows for clarity in reporting relationships?

    <p>Chain of command (A)</p> Signup and view all the answers

    What is a key impact of a wide span of control in an organization?

    <p>More efficient cost management (B)</p> Signup and view all the answers

    How does departmentalization typically occur based on geography?

    <p>By organizing jobs based on the location served (C)</p> Signup and view all the answers

    Which of the following is characteristic of a highly formalized job?

    <p>Involves explicit job descriptions and procedures (D)</p> Signup and view all the answers

    What is the main outcome of decentralization within an organization?

    <p>Greater employee empowerment (A)</p> Signup and view all the answers

    The concept of 'unit of authority' emphasizes which of the following principles?

    <p>Subordinates should have only one direct superior (B)</p> Signup and view all the answers

    What describes a simple structure in an organization?

    <p>Centralized authority and a flat hierarchy (B)</p> Signup and view all the answers

    What is a key characteristic of an organic structure?

    <p>Decentralization of authority (A)</p> Signup and view all the answers

    In which type of organizational structure do employees work in empowered teams?

    <p>Team structure (D)</p> Signup and view all the answers

    What is a strength of the mechanistic organizational structure?

    <p>Clear procedures and responsibilities (C)</p> Signup and view all the answers

    What does the term 'boundary spanning' refer to in an organization?

    <p>Establishing relationships outside assigned groups (A)</p> Signup and view all the answers

    Which organizational structure is characterized by high formalization and work specialization?

    <p>Mechanistic structure (A)</p> Signup and view all the answers

    What is one major effect of a commitment system on organizational behavior outcomes?

    <p>Enhanced knowledge worker productivity (B)</p> Signup and view all the answers

    Which of the following is NOT a factor that influences the differences in organizational structures?

    <p>Employee tenure (B)</p> Signup and view all the answers

    In which type of culture do unwritten norms and mutual trust dominate?

    <p>Informal culture (D)</p> Signup and view all the answers

    What is an example of a control system in an organization?

    <p>JB Hunt (C)</p> Signup and view all the answers

    How does socialization contribute to organizational culture?

    <p>By facilitating the learning of culture among members (C)</p> Signup and view all the answers

    What defines a virtual structure in an organization?

    <p>Core organization that outsources major functions (B)</p> Signup and view all the answers

    What principle is central to the Attraction-Selection-Attrition Model in socialization?

    <p>Similarity among group members (A)</p> Signup and view all the answers

    Flashcards

    Work Specialization

    Dividing work activities into separate job tasks; the division of labor.

    Departmentalization

    Grouping jobs together based on a shared function, product, geography, process, or customer.

    Chain of Command

    The unbroken line of authority from top to bottom of an organization, showing who reports to whom.

    Span of Control

    The number of subordinates a manager directly supervises.

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    Centralization

    Decision-making authority concentrated at higher levels of the organization.

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    Decentralization

    Decision-making authority delegated to lower levels.

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    Formalization

    The degree to which jobs within an organization are standardized; the extent of rules and procedures.

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    Organizational Structure

    The formal way a company divides, groups, and coordinates jobs.

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    Attrition

    The process of employees leaving an organization.

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    Socialization Methods

    Ways organizations introduce new members to their culture (stories, rituals, symbols, language).

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    Rituals (in organizations)

    Repetitive activities reinforcing organizational values.

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    Driving Forces

    Forces that encourage change in an organization.

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    Restraining Forces

    Forces that discourage change and maintain status quo.

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    Lewin's Three-Step Process

    A model for organizational change: unfreezing, changing, refreezing.

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    Job Characteristics Model

    Model describing job design factors, like skill variety, task identity, and autonomy, affecting employee motivation.

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    Extrinsic Motivation

    Motivation from external rewards (e.g., money).

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    Intrinsic Motivation

    Motivation from internal factors (e.g., enjoyment of the job).

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    Job Rotation

    Periodically shifting employees between tasks.

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    Simple Structure

    A structure with centralized authority, a flat hierarchy, few rules, and low work specialization.

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    Organic Structure

    A structure with decentralized authority, team-based departmentalization, and ambiguity in roles to encourage cooperation and quick responses.

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    Mechanistic Structure

    A structure with high work specialization, departmentalization, tall hierarchy, and high formalization.

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    Boundary Spanning

    Relationships formed outside of a person's formally assigned groups.

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    Organizational Culture

    Shared perceptions and beliefs among members of an organization.

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    Commitment System

    Focuses on knowledge worker productivity and organizational citizenship behaviors (OCBs).

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    Control System

    Focuses on manual productivity; mechanistic structure; formalization is important

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    Simple Structure Example

    Small retail store; mom and pop-style businesses.

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    Organic Structure Example

    Google; flexible and adaptable organizations.

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    Mechanistic Structure Example

    JB Hunt; truck drivers; highly structured and organized.

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    Functional Structure

    Groups people with similar skills and tasks together.

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    Divisional Structure

    Groups people based on product, area, or customer.

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    Low Formalization

    Fewer structural constraints lead to more worker control.

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    Study Notes

    Organizational Systems

    • Commitment systems focus on knowledge-based productivity, emphasizing organic structures and cultures.
    • Control systems focus on manual productivity, using mechanistic structures and cultures.

    Organizational Structure

    • Organizational structure describes how job tasks are formally divided, grouped, and coordinated.
    • Key characteristics include work specialization, departmentalization, chain of command, span of control, centralization, decentralization, and formalization.

    Work Specialization

    • Breaking down work activities into separate job tasks improves efficiency.
    • Also known as the division of labor.

    Departmentalization

    • Grouping jobs together based on certain criteria:
      • Functional: Grouping by similar activities (e.g., marketing, finance).
      • Product: Grouping by product line (e.g., cars, appliances).
      • Geographic: Grouping by location (e.g., regional offices).
      • Process: Grouping by process (e.g., order processing, production).
      • Customer: Grouping by customer type (e.g., retail, wholesale).

    Chain of Command

    • Unbroken line of authority from top to bottom, specifying who reports to whom.
    • Authority: The rights inherent in a managerial position to issue orders and expect obedience.
    • Unity of command: A subordinate should receive instructions from only one superior.

    Span of Control

    • Number of subordinates reporting to a manager.
    • Narrow span: Limited number of subordinates per manager; increases hierarchy.
    • Wide span: Large number of subordinates per manager; greater efficiency.

    Centralization/Decentralization

    • Centralization: Degree of decision-making concentration at a single point.
      • High managerial control, low employee empowerment.
    • Decentralization: Degree of decision-making authority at lower levels.
      • Low managerial control, high employee empowerment.

    Formalization

    • Degree to which organizational jobs are standardized.
    • High formalization: Explicit job descriptions, rules, clear procedures for consistent output.
    • Low formalization: Fewer constraints; workers have greater control.

    Boundary Spanning

    • Interactions with individuals outside formally assigned groups.

    Organizational Design Types

    • Simple Structure:
      • Low work specialization, flat hierarchy, centralized authority.
      • Strengths: Simple, flexible, cost-effective.
      • Weaknesses: Not suitable for growth, slow decision-making.
    • Organic Structure:
      • Moderate work specialization, team-based departmentalization, decentralized authority.
      • Strengths: Adaptable, responsive to change.
      • Weaknesses: Can be complex to manage.
    • Mechanistic Structure:
      • High work specialization, highly departmentalized, tall hierarchy, centralized authority.
      • Strengths: Efficient, predictable.
      • Weaknesses: Slow to adapt, inflexible.

    Organizational Culture

    • Shared perceptions, values, and meanings that shape behavior.

    Hawthorne Studies

    • Productivity is influenced more by the workers' feelings and relationships than by physical working conditions.

    Organizational Structures (Beyond Simple, Organic, Mechanistic)

    • Functional Structure: Groups by similar skills/tasks.
    • Divisional Structure: Groups by product, geography, or customer.
    • Virtual Structure: Small core with outsourced major functions.
    • Team Structure: Replaces departments with empowered teams, eliminating horizontal/external boundaries.
    • Circular Structure: Executives at the center, functions in rings.

    Factors Influencing Structure

    • Strategy, size, technology, and environment.

    Organizational Culture Effects

    • Can be a barrier to change, diversity, mergers, and acquisitions.
    • Impacts productivity, absenteeism/turnover, OCBs, and job satisfaction.

    Culture Formation

    • Shaped by founders, selection process, top management, and socialization.

    Attraction-Selection-Attrition (ASA) Model

    • How individuals' desires to join (attraction) match an organization's hiring process (selection) and the attrition of those who don't fit.

    Socialization Methods

    • Stories, rituals, symbols, and language.

    Lewins Three-step Process for Change

    • Unfreezing: Moving away from the status quo through driving and restraining forces.
    • Changing: Implementing new behavior patterns.
    • Refreezing: Establishing and maintaining the change.

    Individual and Organizational Resistance to Change

    • Habit, security, economic factors, fear of the unknown.
    • Structural inertia, limited focus, group inertia, threat to expertise, power.

    Job Design

    • Simple jobs: Clear, short descriptions & specifications, behavior-based evaluations.
    • Complex jobs: Unclear, long descriptions & specifications, outcome-based evaluations.

    Motivation Types

    • Extrinsic: Motivation from external rewards.
    • Intrinsic: Motivation from task completion and satisfaction.

    Job Design Strategies

    • Job rotation: Shifting workers between tasks.
    • Job enlargement: Increasing the number of tasks.
    • Job enrichment: Increasing the responsibility for a complete activity.

    Change Management Approaches

    • Proactive: Job analysis, selection, training, performance evaluation, and compensation.
    • Reactive: Addressing legal issues, workplace violence, etc.

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    Description

    This quiz covers the principles of organizational systems, including commitment and control systems. It explores key topics such as organizational structure, work specialization, and departmentalization. Test your understanding of how organizations effectively divide and group tasks to enhance productivity.

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