Organizational Communication Overview
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Questions and Answers

According to Tortoriello, Blatt & DeWine (1978), what is organizational communication?

The flow and impact of messages within a network of interactional relationships.

What is the nature of organizational communication according to Wilson, Goodall & Waagen (1986)?

  • A process solely focused on formal structures.
  • A static and unchanging practice.
  • A process that is constantly evolving. (correct)
  • A process limited to top-down communication.
  • What is the main objective of organizational communication, according to Goldhaber (1993)?

    Creating and exchanging messages within a network of interdependent relationships to manage uncertainty in the external environment.

    What is organizational communication? (Provide a concise and clear definition)

    <p>The process by which people in an organization create, exchange, and interpret messages to achieve common goals.</p> Signup and view all the answers

    Name one key component of organizational communication as described by Katherine Miller's, 7th ed., (2017).

    <p>Communication Networks. (D)</p> Signup and view all the answers

    What is the role of leadership communication within an organization, according to Katherine Miller?

    <p>To guide and influence organizational members. (A)</p> Signup and view all the answers

    According to Pamela S. Shockley-Zalabak (2014), what is a key component of effective organizational communication?

    <p>Knowledge of communication processes and the organizational environment. (D)</p> Signup and view all the answers

    What is the primary function of communication in an organization, as outlined in the content?

    <p>To help individuals understand and pursue the organization's objectives.</p> Signup and view all the answers

    What is one of the main characteristics of an organization, as outlined in the content?

    <p>A group of people working together to achieve shared objectives. (D)</p> Signup and view all the answers

    Organizational culture is independent of communication.

    <p>False (B)</p> Signup and view all the answers

    What is one significant way in which communication can improve organizational performance?

    <p>By enabling individuals to coordinate their personal needs with the organization's evolving activities.</p> Signup and view all the answers

    What skill is considered to be most significantly related to organizational success?

    <p>Oral communication skills. (D)</p> Signup and view all the answers

    What is the main role of communication within an organization?

    <p>To facilitate information exchange, decision-making, and relationship building.</p> Signup and view all the answers

    What are two types of communication processes that occur within an organization?

    <p>Formal and informal communication.</p> Signup and view all the answers

    Flashcards

    Organizational Communication

    The process of creating and exchanging messages within a network of interdependent relationships.

    Communication Networks

    Formal and informal structures through which information flows within an organization.

    Leadership Communication

    The way leaders use communication to influence and guide organizational members.

    Cultural Approaches

    Understanding how an organization's culture shapes communication patterns.

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    Critical and Postmodern Approaches

    Examining power, ideology, and resistance in organizational contexts.

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    Knowledge in Communication

    Understanding communication processes and the organization's environment.

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    Sensitivity in Communication

    Awareness of interpersonal dynamics and cultural nuances when communicating.

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    Skills in Communication

    Proficiency in verbal and non-verbal communication, conflict resolution, and technology use.

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    Values in Communication

    Commitment to ethical practices, trust-building, and inclusivity in communication.

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    Organizational Characteristics

    Groups working together systematically to achieve objectives.

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    Objectives in Organizations

    All organizations have aims or objectives they strive to achieve.

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    People in Organizations

    Managers and workers engaged in a collective effort towards common goals.

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    Systematic Structure

    Formal rules, regulations, and discipline to be followed within organizations.

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    Functions of Communication

    Helps individuals understand and pursue organizational objectives and improve performance.

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    Formal Communication

    Official channels through which organizational messages flow, like reports or memos.

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    Informal Communication

    Casual interactions that often happen outside official channels, like water cooler talk.

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    Vertical Communication

    Communication that flows up and down the corporate hierarchy.

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    Horizontal Communication

    Communication that flows between employees at the same level in an organization.

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    Grapevine Communication

    An informal network carrying unofficial information throughout an organization.

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    General Levels of Organizations

    Different managerial levels: upper, middle, first line, and operative workers, each needing specific skills.

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    Qualities for Success

    Skills believed to be essential for success within organizations.

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    Interpersonal Skills

    Skills that allow one to communicate and interact effectively with others.

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    Technical Skills

    Practical abilities needed to perform tasks within a specific field or role.

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    Decision Making

    Using communication to build visions, monitor resources, and negotiate.

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    Influence of Culture

    Organizational culture shapes how communication patterns develop and function.

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    Communication Competence

    The ability to communicate effectively, emphasizing understanding and mutual respect.

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    Group Objectives

    Shared aims that drive collective action within organizations.

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    Environmental Uncertainty

    The condition in which organizations operate, affecting decision-making and communication.

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    Feedback Mechanism

    Systems that relay responses about effectiveness of communication and performance.

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    Conflict Resolution

    The process of resolving disagreements through communication strategies.

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    Study Notes

    Organizational Communication

    • Organizational communication is a process where interdependent people create, share, and interpret messages to achieve common goals
    • It involves the flow and impact of messages within a network of relationships to deal with environmental uncertainty
    • Effective communication is essential for organizations to function effectively
    • Communication encompasses both formal and informal pathways
    • Includes vertical (up and down hierarchy) and horizontal (same level) communication
    • The grapevine is an informal network for unofficial information

    Defining Organizational Communication

    • Tortoriello, Blatt, and DeWine (1978) described organizational communication as the flow and impact of messages within a network of interactional relationships
    • Wilson, Goodall, and Waagen (1986) defined it as an evolutionary process of sharing information to build relationships in a goal-oriented environment
    • Goldhaber (1993) views it as a process of creating and exchanging messages within a network of interdependent relationships to manage environmental uncertainty.

    Brief History of Organizational Communication

    • The field developed over 50 years drawing from various disciplines like psychology, sociology, anthropology, administration, linguistics, politics, and public speaking
    • The 1960s and 1970s saw the formal emergence of the field
    • Scholars from diverse disciplines began studying this field

    Early Publications

    • Herbert Simon (1947) highlighted communication's essential role in organizations
    • Bavelas and Barrett (1951) used an experimental approach to show that communication is critical to organizational activities
    • Economists in the 1950s emphasized the critical role of communication in organizations

    Components of Organizational Communication

    • Communication Networks: formal and informal structures for information flow
    • Leadership Communication: how leaders use communication to guide and influence
    • Cultural Approaches: how organizational culture shapes communication patterns
    • Critical and Postmodern Approaches: examining power, ideology, and resistance

    Another Scholar's Perspective (Pamela S. Shockley-Zalabak, 2014)

    • Effective organizational communication depends on "knowledge" of communication processes, the environment and interpersonal dynamics/cultural nuances
    • "Skills" in verbal and non-verbal communication, conflict resolution and technology use are vital
    • Ethical communication, trust building, and inclusivity represent "values" of organizational communication's success

    Characteristics of Organizations

    • Objectives (goals): all organizations have aims
    • People: Managers and workers (supervisors, subordinates included)
    • Systematic Structure: regulations, rules and discipline

    Basic Functions of Communication in Organizations

    • Effective communication allows individuals to understand and pursue organizational objectives
    • Communication covers every management function
    • Organizational culture is influenced by communication
    • Communication improves organizational and individual performance

    The Communication Function

    • Enables members to discuss critical experiences and develop relevant information
    • Supports both individual and organizational change by enabling understanding and coordination
    • Facilitates interpreting organizational changes
    • Enables coordinating personal needs with organizational activities

    General Levels of Organizations

    • Upper Level Managers (conceptual skills)
    • Middle Managers (interpersonal skills)
    • First Line Managers (technical skills)
    • Operative Workers (basic skills)

    Communication Function For Managerial Level

    • Leaders motivate, build networks, disseminate information, and serve as moderators
    • Decision-makers build visions, monitor resources, and negotiate

    Communication Process in an Organization

    • It encompasses both formal and informal communication processes (grapevine)
    • Formal communication flows through planned vertical and horizontal structures
    • Informal communication operates through the grapevine

    Qualities and Skills for Organizational Success

    • Oral communication skills
    • Motivation
    • Initiative
    • Assertiveness
    • Loyalty
    • Leadership
    • Maturity
    • Enthusiasm
    • Punctuality
    • Appearance
    • Written communication skills

    Discussion

    • Describe the role of communication in organizations

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    Description

    This quiz explores the principles of organizational communication, including its processes, structures, and impacts on relationships within organizations. Participants will learn about both formal and informal pathways, as well as how effective communication contributes to achieving common goals. Test your understanding of key definitions and concepts in organizational communication.

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