Organization of Information
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Questions and Answers

What does the organization of information refer to?

activities of gathering information and bringing it together into similar groups

What is the purpose of organizing information according to the definition?

to form into unified unity or functioning; integrate

Why do we need to organize information?

to understand, save time, collocate, and retrieve

How is a kitchen organized?

<p>so that cooking equipment is easily accessible and can be used as needed</p> Signup and view all the answers

How are items in a newspaper organized?

<p>into specific sections so that similar stories are presented together</p> Signup and view all the answers

What is a basic human drive?

<p>to organize</p> Signup and view all the answers

What is the result of good organization of information?

<p>easier access to information and knowledge</p> Signup and view all the answers

Why is organization essential in everyday life?

<p>because we need to retrieve, understand, and access information efficiently</p> Signup and view all the answers

What is the main purpose of organizing personal music collections and file systems?

<p>To make it easy to find what you want when you want it</p> Signup and view all the answers

How did banks organize customer accounts before the existence of computers?

<p>They used a pattern of organization that made it easy to retrieve customer accounts and keep track of money</p> Signup and view all the answers

What type of coding system was used in hospitals to organize patient records?

<p>Not specified, but implied to be some sort of coding system</p> Signup and view all the answers

What is the significance of organization of information?

<p>It is the key to efficiency, progress, and even survival</p> Signup and view all the answers

What are some examples of works that result from human events that can be saved through organization of information?

<p>books, art works, photographs, tweets, government documents</p> Signup and view all the answers

What is the maxim on organization of information?

<p>A place for everything and everything in its place</p> Signup and view all the answers

What is information storage and retrieval (ISR)?

<p>The activity of obtaining information resources relevant to an information need from a collection of information resources</p> Signup and view all the answers

What is the concept of ISR a part of?

<p>Information science</p> Signup and view all the answers

Which international organization proclaimed the International Day for Universal Access to Information?

<p>UNESCO</p> Signup and view all the answers

What is the fundamental right that is closely related to access to information?

<p>Freedom of expression</p> Signup and view all the answers

How many UN member states have adopted constitutional, statutory, and policy provisions for public access to information?

<p>135</p> Signup and view all the answers

What is the purpose of organizing information, according to the concept?

<p>To speed up access to information</p> Signup and view all the answers

What is the name of the international declaration that mentions the right to freedom of expression, which is closely related to access to information?

<p>Universal Declaration of Human Rights (1948)</p> Signup and view all the answers

How many countries have adopted Access to Information Laws?

<p>Not specified (but some countries have adopted these laws)</p> Signup and view all the answers

What is the result of not having organized information, according to the concept?

<p>Access to information will not be successful</p> Signup and view all the answers

What is the significance of access to information in the current scenario?

<p>It is an integral part of the fundamental right of freedom of expression</p> Signup and view all the answers

How does organizing information improve the efficiency of acquiring information in agencies?

<p>It makes the process of acquiring information faster and meets user's information expectations.</p> Signup and view all the answers

What is the outcome of having the right ways of accessing and managing information in an organization?

<p>It helps in decision-making process and provides answers quickly.</p> Signup and view all the answers

How does having access to organized information influence user satisfaction?

<p>It increases user satisfaction.</p> Signup and view all the answers

What role does good data play in decision-making?

<p>It helps in making the right decision with actual fact support.</p> Signup and view all the answers

What is the significance of managing information in proper ways?

<p>It shortens the time of providing access to information.</p> Signup and view all the answers

What is the relationship between organization of information and access to information?

<p>Organization of information provides efficient access to information.</p> Signup and view all the answers

What is the implication of having organized information on research activities?

<p>It smoothes the process of research activities.</p> Signup and view all the answers

What is the quote 'We are not in Information Age anymore… We are in the Information Management Age' implying?

<p>The importance of managing information in today's age.</p> Signup and view all the answers

What is the first characteristic of information as a commodity?

<p>can be sold &amp; bought</p> Signup and view all the answers

Why do we need to access information according to the text?

<p>to keep up with daily life</p> Signup and view all the answers

What happens when someone requires information to make a decision, solve a problem, or gain new knowledge?

<p>An information need arises</p> Signup and view all the answers

What is the significance of information in the professional world?

<p>it is relevant to their field of work and organization</p> Signup and view all the answers

What is the fourth characteristic of information?

<p>Expandable - can be elaborate whenever you want</p> Signup and view all the answers

Why is information powerful?

<p>Information is powerful because it provides the ability to make informed decisions and gain new knowledge</p> Signup and view all the answers

What is the second characteristic of information?

<p>Unlimited - too much information available</p> Signup and view all the answers

Study Notes

Understanding the Concept of Organization of Information

  • Organization of information refers to the activities of gathering information and bringing it together into similar groups.
  • A good organization of information promotes access to information quickly and easily.

Definition of Organization

  • To form into a unified whole or functioning; integrate
  • To arrange or order things so that they can be found or used easily or efficiently

Why We Need to Organize Information

  • To understand: organization helps us make sense of many things in daily life
  • To save time: we need to access information, things, and services in a timely manner
  • To collocate: we organize to bring similar things or ideas together into groups
  • To retrieve: we need to retrieve information, things, or services when needed

Current Scenario in Organization of Information

  • Information is needed in all aspects of life
  • Everyday activities and actions depend on the rest of the world being organized (e.g., kitchens, newspapers, personal music collections)

Organization of Information in the Past

  • In 1800-1960s (before computers existed):
    • Banks organized customer accounts for easy retrieval
    • Hospitals organized patient records and doctor appointments

The Significance of Organization of Information

  • Organization is key to efficiency, progress, and even survival
  • Organization of information allows us to save copies of various works (e.g., books, art, tweets, government documents)

Maxim on Organization of Information

  • A place for everything and everything in its place
  • This means keeping things in the right positions to stay organized

Information Storage and Retrieval (ISR)

  • The activity of obtaining information resources relevant to an information need
  • Part of information science, relating to the retrieval of information from various sources (e.g., books, databases, internet, offices, governments)

The Concept of Information

  • A clue
  • Something one did not know before
  • Useful in some way to the person receiving it
  • Can reduce uncertainty
  • Used in decision-making, problem-solving, or gaining new knowledge

Characteristics of Information

  • Can be sold and bought (commodity)
  • Unlimited (too much information available)
  • Can be summarized for easier handling
  • Can be shared and used by many people at the same time
  • Can be elaborate whenever needed (expandable)

Why We Need to Access Information

  • Information is powerful
  • We need information to keep up with daily life
  • We need information in decision-making
  • Information itself has its importance and value

The Purpose of Access to Information

  • Speeds up access to information
  • Improves decision-making process
  • Improves the efficiency of activities in information agencies
  • Increases user satisfaction

The Relation Between Organization of Information and Access to Information

  • Organization of information is essential for access to information
  • Access to information is dependent on the organization of information

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Related Documents

Chapter 1_Introduction to OI.pdf

Description

This quiz covers the concept of organization of information, including gathering and grouping information, and its impact on access to information.

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