Ontario Regulation 58/16 Quiz

Podcast

Play an AI-generated podcast conversation about this lesson

Questions and Answers

What is the primary purpose of the Regulation concerning attempts to collect identifying information from individuals?

To create performance targets for police officers

To develop new police procedures

To inquire into offenses and suspicious activities (correct)

To enhance police officer training

Which situation would NOT be covered by this Regulation according to the provided information?

Inquiring into offenses that could occur

A police officer collecting information while investigating a crime (correct)

Gathering data about suspicious activities

Collecting information for intelligence purposes

What must police officers do before attempting to collect identifying information according to the duties outlined in the Regulation?

Inform the individual about the collection (correct)

Ensure their training is up-to-date

Submit a formal report

Record their performance targets

What is the role of chiefs of police as per the duties relating to collections of information?

Oversee and ensure proper training Signup and view all the answers

Which of the following is a restriction mentioned regarding the performance targets for police officers?

Performance targets cannot influence work evaluations Signup and view all the answers

What is required of police boards and the Minister regarding policies as stated in the Regulation?

They should develop policies and ensure compliance Signup and view all the answers

Which of the following describes a predecessor regulation according to the content?

Ontario Regulation 58/16 pertaining to collection information Signup and view all the answers

Which option best reflects the information that police officers are required to document when collecting identifying information?

The reason for collection and other relevant details Signup and view all the answers

Under what circumstance is a police officer not required to inform an individual about the information collection?

If informing the individual may compromise an ongoing police investigation. Signup and view all the answers

What must a police officer provide if an individual indicates they want a record of the information collection attempt?

A document with specific details of the attempt. Signup and view all the answers

What is a valid reason for a police officer to withhold offering the document detailing the information collection attempt?

It might compromise the safety of an individual. Signup and view all the answers

What must the police officer record when attempting to collect identifying information?

The reason for the attempted collection. Signup and view all the answers

What type of information is included in the document given to the individual after an information collection attempt?

The officer’s name and identification number. Signup and view all the answers

Which statement describes the conditions under which identifying information may be included in police databases?

If the chief of police found compliance with the required sections. Signup and view all the answers

What must happen if the chief of police cannot confirm compliance after information is entered into the database?

A review must be conducted within 30 days. Signup and view all the answers

What is an example of a situation where informing the individual of information collection is not required?

Informing the individual might identify a confidential informant. Signup and view all the answers

What information must be included in the police documentation when collecting identifying information?

The officer's reason for attempting to collect the information. Signup and view all the answers

Which of the following reasons would prevent a police officer from providing the document of the attempt?

The officer believes it might delay a response to urgent matters. Signup and view all the answers

What does the document associated with information collection need to explain?

How to contact the Complaints Director. Signup and view all the answers

What is the primary role of the chief of police concerning the information collected?

To ensure compliance with collection and database regulations. Signup and view all the answers

What should a police officer articulate as required under subsection 2 or 3?

Reasons specific to the circumstances at hand. Signup and view all the answers

What must be reported regarding the number of individuals from whom identifying information was collected?

The total number of individuals from whom information was collected Signup and view all the answers

Which provision does not require an action under subsection 7 (1)?

Clause 7 (3) (b) Signup and view all the answers

What must chiefs of police do if their report shows disproportionate data collection?

They must review police practices and report their findings. Signup and view all the answers

Which groups must be analyzed for attempted collections according to the content?

Gender identity, age groups, and racialized groups Signup and view all the answers

What should be included regarding neighborhood collections?

Total number of attempted collections in each neighborhood Signup and view all the answers

What information is required about age groups in the reports?

The number of attempted collections per established age group Signup and view all the answers

Which statement is true regarding the responsibilities of the police service board after receiving the report?

They may direct changes based on the report findings. Signup and view all the answers

When can police service members access restricted identifying information?

Under specific conditions outlined in subsection 10 (10). Signup and view all the answers

Which gender identity categories must be reported for attempted collections?

Male, Female, Transgender, non-binary, and other gender identities Signup and view all the answers

What is the consequence of failing to comply with reporting requirements as outlined?

Investigations may be initiated to assess compliance. Signup and view all the answers

Under what circumstance is a police officer allowed to collect identifying information without the regulation applying?

If the individual is carrying out duties relevant to the officer's work. Signup and view all the answers

Which of the following statements about the regulation's application is true?

The regulation applies to identifying information collected before January 1, 2017, in specific sections. Signup and view all the answers

What is required for a police officer to collect identifying information without it being deemed arbitrary?

The officer must articulate a reason for suspicion that complies with specific details. Signup and view all the answers

Which of the following is NOT a condition under which the regulation does not apply?

The individual is involved in a police inquiry. Signup and view all the answers

What type of information is considered additional information required for collecting identifying information?

A description of the individual’s appearance. Signup and view all the answers

What is an example of a reason that cannot be used to justify a police officer's attempt to collect information?

The individual has previously declined to engage. Signup and view all the answers

Which of these scenarios permits a police officer to collect identifying information despite the regulation?

The officer has observed suspicious behavior. Signup and view all the answers

In what instance can a police officer be exempt from informing an individual about the collection of information?

If informing might compromise safety. Signup and view all the answers

Which statement about racialized groups and information collection is true?

Officers must have additional identifying details beyond racialized group membership to collect information. Signup and view all the answers

How must a police officer conduct an attempt to collect identifying information?

In a manner that can be articulated and explained if necessary. Signup and view all the answers

What is one requirement that a police officer must fulfill before attempting to collect identifying information?

Informing the individual that they are not required to provide information. Signup and view all the answers

What does the term 'arbitrary way' imply in the context of police officers collecting information?

Collecting information without a valid, articulated reason. Signup and view all the answers

Which element does NOT need to be justified by a police officer when collecting identifying information?

The officer’s identity. Signup and view all the answers

What type of operation allows a police officer to bypass the standard requirements for collecting identifying information?

Covert operations. Signup and view all the answers

What is the primary purpose of the chief of police conducting detailed reviews of identifying information in the database?

To ensure compliance with sections 6, 7, and 8 Signup and view all the answers

Which of the following is NOT required for police personnel to gain access to the restricted identifying information?

Showing necessity for training updates Signup and view all the answers

How often should the chief of police conduct detailed reviews of the database entries?

Annually Signup and view all the answers

What is the maximum error margin allowed when estimating compliance during the detailed reviews?

Plus or minus 5 percent Signup and view all the answers

What role does the Minister play in the training of police officers collecting identifying information?

Prescribing the training requirements Signup and view all the answers

What must chief of police ensure regarding performance targets evaluating police officers?

They must not include identifying information collection metrics Signup and view all the answers

What happens to identifying information if compliance with section 6, 7, or 8 is not achieved during a review?

It continues to be retained under police control. Signup and view all the answers

Under what condition can access to identifying information be granted to police members?

Upon justification for an ongoing investigation Signup and view all the answers

What is the time frame after which access to identifying information is restricted?

Five years after entry Signup and view all the answers

What does the term 'racialized group' refer to in the context of this document?

A specific set of race categories Signup and view all the answers

What must be included in policies developed under subsection 13?

Retention, access, and disclosure of gathered information Signup and view all the answers

What is the main focus of procedures created under subsection 14?

Documenting retention and access protocols Signup and view all the answers

Which factor does NOT influence the permission to access restricted identifying information?

Fulfilling training obligations Signup and view all the answers

Which of the following actions is prohibited in evaluating police officer performance?

Using performance metrics based on attempts to collect data Signup and view all the answers

Study Notes

Part I: Interpretation and Application

Definition of "predecessor regulation" refers to Ontario Regulation 58/16, concerning the prohibition and duties of collecting identifying information.
Applies to police officers collecting identifying information for inquiring into potential offences or suspicious activities, or for intelligence purposes.
Exceptions to the application include situations where the individual is under arrest, legally required to provide information, or if the officer is involved in a covert operation.
Identifying information collected under this regulation must comply with specific guidelines starting from its enforcement date.
Non-application of regulation for individuals appointed under the Interprovincial Policing Act, 2009.
An attempt to collect identifying information is defined as seeking personal identification through a direct inquiry.

Part II: Prohibition — Certain Collections of Information

Police officers cannot collect identifying information based solely on perceptions of an individual belonging to a racialized group, unless additional identifying criteria are met.
Collection must not be arbitrary; officers must have an articulable reason related to the individual that complies with specified conditions.

Part III: Duties Relating to Collections of Information

Police Officer Duties

Officers must inform individuals that they are not legally obligated to provide identifying information and explain the purpose of the collection effort.
Documentation must be offered to individuals about the collection attempt and includes necessary contact information for further inquiries.
Officers must accurately record the reasoning for the attempted collection, including compliance with informing and documentation provisions.

Inclusion of Collected Information in Police Databases

Chief of police required to ensure compliance with regulations regarding database inclusion of collected identifying information.
Restricted access to identifying information unless authorized for ongoing investigations or legal proceedings.
Regular reviews must be conducted to assess compliance with collection regulations; non-compliance may lead to restricted access to the information.

Restrictions on Performance Targets

No performance targets based on the frequency of collecting identifying information can be used to evaluate officers' work performance.

Part IV: Other Matters

Training

Chiefs of police required to ensure all officers involved in collection have completed mandated training every three years.

Policies and Procedures

Development of clear policies regarding documentation, annual reports, and handling of identifying information is mandated for police boards and chiefs.
Chiefs must establish written procedures consistent with the regulation's requirements.

Reports

Annual reports must include detailed statistics about attempts to collect identifying information, including instances where information was collected.
Racialized groups are defined for purposes of identifying trends in data collection related to specific demographics (e.g., Black, Indigenous, Latino, etc.).### Data Collection and Compliance Overview
Total count of individuals for whom identifying information was collected.
Instances where requirements under subsection 7 (1) were waived using provisions:
- Subsection 7 (2)
- Clause 7 (3) (a)
- Clause 7 (3) (b)
- Clause 7 (3) (c)

Documentation and Individual Requests

Frequency of individuals not receiving a document under clause 8 (1) (b) due to lack of request.
Clauses referenced to avoid obligations under subsection 8 (1):
- Clause 8 (2) (a)
- Clause 8 (2) (b)

Gender Identity Data

Count of attempted collections based on perceived gender identity:
- Male
- Female
- Transgender, non-binary, or other identities

Age Group Data Collection

Count of attempted collections identified by police officers for established age groups.

Racialized Group Data Collection

Count of attempted collections based on observed racialized groups by police officers.

Analysis of Disproportionate Collection

Statement analyzing whether collections target specific groups based on gender identity, age, or race, including any relevant insights from the chief of police.

Collection Locations

Identification of neighborhoods or areas with attempted collections and the number of such attempts in each locality.

Compliance Determinations

Count of findings indicating non-compliance with section 6 or clause 10 (4) (a) as mentioned in subsection 10 (5).
Count of findings indicating non-compliance with sections 6, 7, or 8 in subsections 10 (6) and (7).

Access to Identifying Information

Total instances of police service members accessing restricted identifying information under subsection 10 (10).

Review Process and Reporting

Requirement for chiefs of police to establish specific age groups for data analysis.
Mandate for reviewing practices when annual reports show disproportionate data collection, resulting in a report detailing findings and recommendations to address issues.
Requirement for reports to be published online and made accessible to the public by police service boards or the Minister.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Description

Test your understanding of Ontario Regulation 58/16 concerning the collection of identifying information by police officers. This quiz covers its definitions, application, exceptions, and guidelines for compliance. Challenge yourself on the key aspects of this regulation as related to police duties and protocols.