Command Files
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Questions and Answers

Who is responsible for ensuring precinct/section commanders maintain Command Files on all sworn employees under their supervision?

  • Area/unit commanders
  • City of Omaha's Mayor
  • Bureau commanders (correct)
  • Human Resources Department

    • What type of files are maintained by the City of Omaha's Human Resources Department for OPD employees?

  • Command Files
  • Personnel Files (correct)
  • Administrative Files
  • Training Files

    • Who is responsible for maintaining Administrative Files for OPD employees?

  • Human Resources Department
  • Precinct/section commanders
  • OPD's Police Personnel Unit (correct)
  • City of Omaha's Mayor

    • What files may be utilized for non-sworn employees at the discretion of the supervisor?

    <p>Command Files</p> Signup and view all the answers

    Who is responsible for maintaining Command Files on sergeants and police officers under their direct supervision?

    <p>Area/unit commanders</p> Signup and view all the answers

    What type of files are maintained by OPD's precinct/section commanders?

    <p>Command Files</p> Signup and view all the answers

    What documents are prohibited from being entered in Command Files?

    <p>Materials relating to an active criminal investigation</p> Signup and view all the answers

    Which document should be removed and destroyed if older than two years from its origination date?

    <p>Vacation leave correspondence</p> Signup and view all the answers

    Where should documentation about Sworn Personnel Supervisor Documentation of Job Performance Interviews be kept?

    <p>In Inter-Office Communication</p> Signup and view all the answers

    Which document is NOT permanently maintained in Command Files?

    <p>Vacation leave correspondence</p> Signup and view all the answers

    What should a supervisor do if an employee refuses to acknowledge a performance document?

    <p>Note the refusal on the document and place it in the file</p> Signup and view all the answers

    Which action should be taken during semi-annual shift changes regarding Command Files?

    <p>Review and retain Command Files</p> Signup and view all the answers

    Who is responsible for reviewing, initialing, and dating all performance documents placed in their Command File?

    <p>The affected employee</p> Signup and view all the answers

    What type of documentation should be maintained in each Command File for the duration set forth in Section E?

    <p>Officer's Employee Emergency Data Sheet</p> Signup and view all the answers

    What type of documentation should not be included in Command Files according to the text?

    <p>Materials related to an active criminal investigation</p> Signup and view all the answers

    Which document should not be kept in Command Files but its information should be documented elsewhere?

    <p>Sworn Personnel Supervisor Documentation of Job Performance Recognition form</p> Signup and view all the answers

    Which of the following statements is true regarding the removal of disciplinary records for sworn OPD employees?

    <p>A reprimand may be removed after one (1) year, and a suspension may be removed after five (5) years.</p> Signup and view all the answers

    Which of the following statements is true regarding the removal of disciplinary records from Administrative Files for non-sworn OPD employees?

    <p>All disciplinary records may be removed from Administrative Files after two (2) years.</p> Signup and view all the answers

    Which of the following statements is true regarding the process of requesting the removal of disciplinary records?

    <p>The employee must email the PPU to request the removal of disciplinary records from their Administrative File, and then contact the City's Human Resources Department to request the removal from their Personnel File.</p> Signup and view all the answers

    Which of the following statements is true regarding access to Personnel Files?

    <p>Both current and past OPD employees can view their Personnel Files, but only current OPD command employees can view their direct reports' Personnel Files.</p> Signup and view all the answers

    Based on the information provided in the text, which of the following statements is correct regarding the maintenance of OPD Personnel Files?

    <p>OPD Personnel Files are maintained by the City of Omaha Human Resources Department, as outlined in the City of Omaha Municipal Code.</p> Signup and view all the answers

    Which of the following statements is true regarding the contents of OPD Personnel Files?

    <p>OPD Personnel Files contain an employee's complete employment history with the City of Omaha, including with other City departments or agencies besides OPD.</p> Signup and view all the answers

    According to the procedure outlined, who is authorized to grant an employee access to inspect their personal Command File?

    <p>The Chief of Police</p> Signup and view all the answers

    If an employee wishes to disagree with or explain any material in their Command File, what is the recommended process?

    <p>Submit a written disagreement or explanation on an inter-office communication form, which may be accompanied by supporting documents</p> Signup and view all the answers

    What is the purpose of the semi-annual review of Command Files by command personnel?

    <p>To forward files to appropriate command officers, remove dated material, and familiarize command staff with file content</p> Signup and view all the answers

    Which of the following statements is true regarding OPD employee Administrative Files?

    <p>Current OPD employees can view their own Administrative Files at any reasonable time after proper scheduling</p> Signup and view all the answers

    What is the procedure for handling requests for an OPD employee's home address or telephone number?

    <p>Advise the requesting party that this information cannot be provided, and notify the employee of the request</p> Signup and view all the answers

    According to the procedures outlined, which of the following statements is true regarding Command Files?

    <p>Command Files are considered confidential and can only be viewed by appropriate command personnel</p> Signup and view all the answers

    Which of the following statements is true regarding OPD employee contact information?

    <p>Employees are required to have a current mailing address and telephone number on file</p> Signup and view all the answers

    What is the purpose of maintaining Personnel Files for OPD employees?

    <p>The text does not provide information about the purpose of Personnel Files</p> Signup and view all the answers

    According to the procedures outlined, who is responsible for reviewing the Command Files of police officers?

    <p>Area/unit commanders and field supervisors</p> Signup and view all the answers

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