ADM 2-0 Written Policies & Communications

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Questions and Answers

Who is responsible for approving general orders issued by any other Chief Officer?

  • Any Chief Officer
  • Assistant Chief
  • Battalion Chief
  • Fire Chief (correct)

What is the primary purpose of Bulletins in the Fire Department?

  • To address changes of status or personnel movements
  • To issue disciplinary actions
  • To approve General Orders
  • To provide information to all Fire Department personnel (correct)

Which type of order is used to address changes of status, movement of personnel, or scheduled assignments?

  • General Order
  • Bulletin
  • Personnel Order/Assignment Transfer (correct)
  • Standard Operating Procedure

What happens when there is a conflict in written policies or procedures?

<p>The most current policy is followed (C)</p> Signup and view all the answers

What is the deadline for personnel to read and sign assigned documents in PowerDMS?

<p>Two weeks (D)</p> Signup and view all the answers

What is the consequence of failing to read and sign assigned documents in PowerDMS within the deadline?

<p>Disciplinary action (C)</p> Signup and view all the answers

What is the purpose of the Interdepartmental Communication (OFD 25) form?

<p>To communicate official or personal information through the chain of command (A)</p> Signup and view all the answers

Who must approve emails sent to the OmaF Everyone and/or OmaF All Sworn email distribution groups?

<p>Fire Chief or their designee (D)</p> Signup and view all the answers

What should be included in the subject line of an email when sending communications via email?

<p>The topic and chain of command (A)</p> Signup and view all the answers

What should a supervisor do when forwarding an email to the next person in the chain of command?

<p>Forward the email and Cc the person who sent the email (B)</p> Signup and view all the answers

What is the main purpose of this Standard Operating Procedure?

<p>To outline the different types of official communication within the Omaha Fire Department (D)</p> Signup and view all the answers

What is the classification of 'Orders' within the Omaha Fire Department?

<p>General Order, Bulletin, Personnel Order, and Assignment Transfer (D)</p> Signup and view all the answers

What is the effective date of all 'Orders' within the Omaha Fire Department?

<p>The date of origin unless otherwise stated (D)</p> Signup and view all the answers

How are all Orders distributed within the Omaha Fire Department?

<p>In an electronic format via PowerDMS (C)</p> Signup and view all the answers

What is the purpose of General Orders?

<p>To effect procedures or policies that apply to all members of the Fire Department (A)</p> Signup and view all the answers

What is the status of a General Order once it is issued?

<p>It continues in effect indefinitely unless amended or superseded (D)</p> Signup and view all the answers

What is the purpose of the Company Daybook and Medic Daybook?

<p>To record official communication and documentation (B)</p> Signup and view all the answers

What is the significance of PowerDMS in the Omaha Fire Department?

<p>It is a system used for archiving and distributing official documents (A)</p> Signup and view all the answers

What is the purpose of the Interdepartmental Communication (OFD 25) and Interoffice Memorandum (OFD 26)?

<p>To communicate with other departments and offices within the Fire Department (B)</p> Signup and view all the answers

What is the significance of digital signatures in the Omaha Fire Department?

<p>They are used to archive official documents in PowerDMS (D)</p> Signup and view all the answers

Who is responsible for completing a Significant Event Report (SER) after an emergency incident?

<p>Battalion Chief or Captain (C)</p> Signup and view all the answers

What is the primary purpose of submitting a Significant Event Report (SER)?

<p>To provide Fire Management with advanced notice of potential media attention (C)</p> Signup and view all the answers

What type of events are considered 'significant' and require a Significant Event Report (SER)?

<p>Events of major interest that occur during the shift, including those that may garner media attention (D)</p> Signup and view all the answers

What information should be included in the body of the Significant Event Report (SER) email?

<p>A brief synopsis of the event, including detailed information, people involved, incident number, and name of the employee submitting the report (A)</p> Signup and view all the answers

What is the purpose of the Company Day Book?

<p>To record information about any type of incident (A)</p> Signup and view all the answers

How often should the Battalion Chief review the RMS runs to ensure an event did not occur without their knowledge?

<p>At the end of each shift (D)</p> Signup and view all the answers

Who is responsible for ensuring that an SER is completed for each event?

<p>The Battalion Chief (B)</p> Signup and view all the answers

What is the significance of the 'Subject line' in the SER email?

<p>It indicates the type of incident, e.g. 'SER - A/B/C Shift – station / location of event' (B)</p> Signup and view all the answers

What type of information should not be included in the Significant Event Report (SER)?

<p>Information that may violate HIPAA or other regulations (D)</p> Signup and view all the answers

Why is it important to use professional language in the Significant Event Report (SER)?

<p>Because it may be read by persons outside the Omaha Fire Department (B)</p> Signup and view all the answers

Who is responsible for reviewing the Company Day Book for all entries since their last duty shift?

<p>Procedures Officer (C)</p> Signup and view all the answers

What is the purpose of the Company Day Book?

<p>To record internal Fire Department use only (C)</p> Signup and view all the answers

What should be included in the Company Day Book for emergency incidents?

<p>Incident number, time of dispatch, time on location, and time back in service (B)</p> Signup and view all the answers

Who determines what information can be released from a Company Day Book?

<p>City Legal Department and Fire Chief (A)</p> Signup and view all the answers

What is the procedure for releasing information from a Company Day Book?

<p>Confirmation of Subpoena or Public Documents request, approval from the City Legal Department, and approval of the Fire Chief or Designee (D)</p> Signup and view all the answers

Who is responsible for storing completed Company Day Books?

<p>SWD Battalion Chief (D)</p> Signup and view all the answers

What is the purpose of Form OFD 120?

<p>To order new Company Day Books (B)</p> Signup and view all the answers

What should be included in the Company Day Book for personnel on duty?

<p>Name and rank of personnel on duty at roll call and those detached out (B)</p> Signup and view all the answers

What should be logged in the Company Day Book for EMS incidents?

<p>Incident number, time of dispatch, and BLS or ALS (A)</p> Signup and view all the answers

What should be included in the Company Day Book for company school?

<p>Location, time, and subject matter of the school (A)</p> Signup and view all the answers

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