ADM 2-0 Written Policies & Communications

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Who is responsible for approving general orders issued by any other Chief Officer?

Any Chief Officer

Assistant Chief

Battalion Chief

Fire Chief (correct)

What is the primary purpose of Bulletins in the Fire Department?

To address changes of status or personnel movements

To issue disciplinary actions

To approve General Orders

To provide information to all Fire Department personnel (correct)

Which type of order is used to address changes of status, movement of personnel, or scheduled assignments?

General Order

Bulletin

Personnel Order/Assignment Transfer (correct)

Standard Operating Procedure

What happens when there is a conflict in written policies or procedures?

The most current policy is followed Signup and view all the answers

What is the deadline for personnel to read and sign assigned documents in PowerDMS?

Two weeks Signup and view all the answers

What is the consequence of failing to read and sign assigned documents in PowerDMS within the deadline?

Disciplinary action Signup and view all the answers

What is the purpose of the Interdepartmental Communication (OFD 25) form?

To communicate official or personal information through the chain of command Signup and view all the answers

Who must approve emails sent to the OmaF Everyone and/or OmaF All Sworn email distribution groups?

Fire Chief or their designee Signup and view all the answers

What should be included in the subject line of an email when sending communications via email?

The topic and chain of command Signup and view all the answers

What should a supervisor do when forwarding an email to the next person in the chain of command?

Forward the email and Cc the person who sent the email Signup and view all the answers

What is the main purpose of this Standard Operating Procedure?

To outline the different types of official communication within the Omaha Fire Department Signup and view all the answers

What is the classification of 'Orders' within the Omaha Fire Department?

General Order, Bulletin, Personnel Order, and Assignment Transfer Signup and view all the answers

What is the effective date of all 'Orders' within the Omaha Fire Department?

The date of origin unless otherwise stated Signup and view all the answers

How are all Orders distributed within the Omaha Fire Department?

In an electronic format via PowerDMS Signup and view all the answers

What is the purpose of General Orders?

To effect procedures or policies that apply to all members of the Fire Department Signup and view all the answers

What is the status of a General Order once it is issued?

It continues in effect indefinitely unless amended or superseded Signup and view all the answers

What is the purpose of the Company Daybook and Medic Daybook?

To record official communication and documentation Signup and view all the answers

What is the significance of PowerDMS in the Omaha Fire Department?

It is a system used for archiving and distributing official documents Signup and view all the answers

What is the purpose of the Interdepartmental Communication (OFD 25) and Interoffice Memorandum (OFD 26)?

To communicate with other departments and offices within the Fire Department Signup and view all the answers

What is the significance of digital signatures in the Omaha Fire Department?

They are used to archive official documents in PowerDMS Signup and view all the answers

Who is responsible for completing a Significant Event Report (SER) after an emergency incident?

Battalion Chief or Captain Signup and view all the answers

What is the primary purpose of submitting a Significant Event Report (SER)?

To provide Fire Management with advanced notice of potential media attention Signup and view all the answers

What type of events are considered 'significant' and require a Significant Event Report (SER)?

Events of major interest that occur during the shift, including those that may garner media attention Signup and view all the answers

What information should be included in the body of the Significant Event Report (SER) email?

A brief synopsis of the event, including detailed information, people involved, incident number, and name of the employee submitting the report Signup and view all the answers

What is the purpose of the Company Day Book?

To record information about any type of incident Signup and view all the answers

How often should the Battalion Chief review the RMS runs to ensure an event did not occur without their knowledge?

At the end of each shift Signup and view all the answers

Who is responsible for ensuring that an SER is completed for each event?

The Battalion Chief Signup and view all the answers

What is the significance of the 'Subject line' in the SER email?

It indicates the type of incident, e.g. 'SER - A/B/C Shift – station / location of event' Signup and view all the answers

What type of information should not be included in the Significant Event Report (SER)?

Information that may violate HIPAA or other regulations Signup and view all the answers

Why is it important to use professional language in the Significant Event Report (SER)?

Because it may be read by persons outside the Omaha Fire Department Signup and view all the answers

Who is responsible for reviewing the Company Day Book for all entries since their last duty shift?

Procedures Officer Signup and view all the answers

What is the purpose of the Company Day Book?

To record internal Fire Department use only Signup and view all the answers

What should be included in the Company Day Book for emergency incidents?

Incident number, time of dispatch, time on location, and time back in service Signup and view all the answers

Who determines what information can be released from a Company Day Book?

City Legal Department and Fire Chief Signup and view all the answers

What is the procedure for releasing information from a Company Day Book?

Confirmation of Subpoena or Public Documents request, approval from the City Legal Department, and approval of the Fire Chief or Designee Signup and view all the answers

Who is responsible for storing completed Company Day Books?

SWD Battalion Chief Signup and view all the answers

What is the purpose of Form OFD 120?

To order new Company Day Books Signup and view all the answers

What should be included in the Company Day Book for personnel on duty?

Name and rank of personnel on duty at roll call and those detached out Signup and view all the answers

What should be logged in the Company Day Book for EMS incidents?

Incident number, time of dispatch, and BLS or ALS Signup and view all the answers

What should be included in the Company Day Book for company school?

Location, time, and subject matter of the school Signup and view all the answers

ADM 2-0 Written Policies & Communications

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Questions and Answers

Who is responsible for approving general orders issued by any other Chief Officer?

What is the primary purpose of Bulletins in the Fire Department?

Which type of order is used to address changes of status, movement of personnel, or scheduled assignments?

What happens when there is a conflict in written policies or procedures?

What is the deadline for personnel to read and sign assigned documents in PowerDMS?

What is the consequence of failing to read and sign assigned documents in PowerDMS within the deadline?

What is the purpose of the Interdepartmental Communication (OFD 25) form?

Who must approve emails sent to the OmaF Everyone and/or OmaF All Sworn email distribution groups?

What should be included in the subject line of an email when sending communications via email?

What should a supervisor do when forwarding an email to the next person in the chain of command?

What is the main purpose of this Standard Operating Procedure?

What is the classification of 'Orders' within the Omaha Fire Department?

What is the effective date of all 'Orders' within the Omaha Fire Department?

How are all Orders distributed within the Omaha Fire Department?

What is the purpose of General Orders?

What is the status of a General Order once it is issued?

What is the purpose of the Company Daybook and Medic Daybook?

What is the significance of PowerDMS in the Omaha Fire Department?

What is the purpose of the Interdepartmental Communication (OFD 25) and Interoffice Memorandum (OFD 26)?

What is the significance of digital signatures in the Omaha Fire Department?

Who is responsible for completing a Significant Event Report (SER) after an emergency incident?

What is the primary purpose of submitting a Significant Event Report (SER)?

What type of events are considered 'significant' and require a Significant Event Report (SER)?

What information should be included in the body of the Significant Event Report (SER) email?

What is the purpose of the Company Day Book?

How often should the Battalion Chief review the RMS runs to ensure an event did not occur without their knowledge?

Who is responsible for ensuring that an SER is completed for each event?

What is the significance of the 'Subject line' in the SER email?

What type of information should not be included in the Significant Event Report (SER)?

Why is it important to use professional language in the Significant Event Report (SER)?

Who is responsible for reviewing the Company Day Book for all entries since their last duty shift?

What is the purpose of the Company Day Book?

What should be included in the Company Day Book for emergency incidents?

Who determines what information can be released from a Company Day Book?

What is the procedure for releasing information from a Company Day Book?

Who is responsible for storing completed Company Day Books?

What is the purpose of Form OFD 120?

What should be included in the Company Day Book for personnel on duty?

What should be logged in the Company Day Book for EMS incidents?

What should be included in the Company Day Book for company school?

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