ADM 2-0 Written Policies & Communications
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Questions and Answers

Who is responsible for approving general orders issued by any other Chief Officer?

  • Any Chief Officer
  • Assistant Chief
  • Battalion Chief
  • Fire Chief (correct)

    • What is the primary purpose of Bulletins in the Fire Department?

  • To address changes of status or personnel movements
  • To issue disciplinary actions
  • To approve General Orders
  • To provide information to all Fire Department personnel (correct)

    • Which type of order is used to address changes of status, movement of personnel, or scheduled assignments?

  • General Order
  • Bulletin
  • Personnel Order/Assignment Transfer (correct)
  • Standard Operating Procedure

    • What happens when there is a conflict in written policies or procedures?

    <p>The most current policy is followed</p> Signup and view all the answers

    What is the deadline for personnel to read and sign assigned documents in PowerDMS?

    <p>Two weeks</p> Signup and view all the answers

    What is the consequence of failing to read and sign assigned documents in PowerDMS within the deadline?

    <p>Disciplinary action</p> Signup and view all the answers

    What is the purpose of the Interdepartmental Communication (OFD 25) form?

    <p>To communicate official or personal information through the chain of command</p> Signup and view all the answers

    Who must approve emails sent to the OmaF Everyone and/or OmaF All Sworn email distribution groups?

    <p>Fire Chief or their designee</p> Signup and view all the answers

    What should be included in the subject line of an email when sending communications via email?

    <p>The topic and chain of command</p> Signup and view all the answers

    What should a supervisor do when forwarding an email to the next person in the chain of command?

    <p>Forward the email and Cc the person who sent the email</p> Signup and view all the answers

    What is the main purpose of this Standard Operating Procedure?

    <p>To outline the different types of official communication within the Omaha Fire Department</p> Signup and view all the answers

    What is the classification of 'Orders' within the Omaha Fire Department?

    <p>General Order, Bulletin, Personnel Order, and Assignment Transfer</p> Signup and view all the answers

    What is the effective date of all 'Orders' within the Omaha Fire Department?

    <p>The date of origin unless otherwise stated</p> Signup and view all the answers

    How are all Orders distributed within the Omaha Fire Department?

    <p>In an electronic format via PowerDMS</p> Signup and view all the answers

    What is the purpose of General Orders?

    <p>To effect procedures or policies that apply to all members of the Fire Department</p> Signup and view all the answers

    What is the status of a General Order once it is issued?

    <p>It continues in effect indefinitely unless amended or superseded</p> Signup and view all the answers

    What is the purpose of the Company Daybook and Medic Daybook?

    <p>To record official communication and documentation</p> Signup and view all the answers

    What is the significance of PowerDMS in the Omaha Fire Department?

    <p>It is a system used for archiving and distributing official documents</p> Signup and view all the answers

    What is the purpose of the Interdepartmental Communication (OFD 25) and Interoffice Memorandum (OFD 26)?

    <p>To communicate with other departments and offices within the Fire Department</p> Signup and view all the answers

    What is the significance of digital signatures in the Omaha Fire Department?

    <p>They are used to archive official documents in PowerDMS</p> Signup and view all the answers

    Who is responsible for completing a Significant Event Report (SER) after an emergency incident?

    <p>Battalion Chief or Captain</p> Signup and view all the answers

    What is the primary purpose of submitting a Significant Event Report (SER)?

    <p>To provide Fire Management with advanced notice of potential media attention</p> Signup and view all the answers

    What type of events are considered 'significant' and require a Significant Event Report (SER)?

    <p>Events of major interest that occur during the shift, including those that may garner media attention</p> Signup and view all the answers

    What information should be included in the body of the Significant Event Report (SER) email?

    <p>A brief synopsis of the event, including detailed information, people involved, incident number, and name of the employee submitting the report</p> Signup and view all the answers

    What is the purpose of the Company Day Book?

    <p>To record information about any type of incident</p> Signup and view all the answers

    How often should the Battalion Chief review the RMS runs to ensure an event did not occur without their knowledge?

    <p>At the end of each shift</p> Signup and view all the answers

    Who is responsible for ensuring that an SER is completed for each event?

    <p>The Battalion Chief</p> Signup and view all the answers

    What is the significance of the 'Subject line' in the SER email?

    <p>It indicates the type of incident, e.g. 'SER - A/B/C Shift – station / location of event'</p> Signup and view all the answers

    What type of information should not be included in the Significant Event Report (SER)?

    <p>Information that may violate HIPAA or other regulations</p> Signup and view all the answers

    Why is it important to use professional language in the Significant Event Report (SER)?

    <p>Because it may be read by persons outside the Omaha Fire Department</p> Signup and view all the answers

    Who is responsible for reviewing the Company Day Book for all entries since their last duty shift?

    <p>Procedures Officer</p> Signup and view all the answers

    What is the purpose of the Company Day Book?

    <p>To record internal Fire Department use only</p> Signup and view all the answers

    What should be included in the Company Day Book for emergency incidents?

    <p>Incident number, time of dispatch, time on location, and time back in service</p> Signup and view all the answers

    Who determines what information can be released from a Company Day Book?

    <p>City Legal Department and Fire Chief</p> Signup and view all the answers

    What is the procedure for releasing information from a Company Day Book?

    <p>Confirmation of Subpoena or Public Documents request, approval from the City Legal Department, and approval of the Fire Chief or Designee</p> Signup and view all the answers

    Who is responsible for storing completed Company Day Books?

    <p>SWD Battalion Chief</p> Signup and view all the answers

    What is the purpose of Form OFD 120?

    <p>To order new Company Day Books</p> Signup and view all the answers

    What should be included in the Company Day Book for personnel on duty?

    <p>Name and rank of personnel on duty at roll call and those detached out</p> Signup and view all the answers

    What should be logged in the Company Day Book for EMS incidents?

    <p>Incident number, time of dispatch, and BLS or ALS</p> Signup and view all the answers

    What should be included in the Company Day Book for company school?

    <p>Location, time, and subject matter of the school</p> Signup and view all the answers

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