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Questions and Answers
What is the primary purpose of the Omaha Fire Department's Standard Operating Procedure outlined in this document?
What is the primary purpose of the Omaha Fire Department's Standard Operating Procedure outlined in this document?
- To develop a system for tracking employee performance
- To outline the type and format of official communication and documentation (correct)
- To provide training for new recruits
- To establish the hierarchy of commands within the department
What is the classification of 'Orders' within the Omaha Fire Department?
What is the classification of 'Orders' within the Omaha Fire Department?
- Interdepartmental Communications, Interoffice Memorandums, and Significant Event Reports
- General Orders, Bulletins, Personnel Orders, and Assignment Transfers (correct)
- Company Daybooks, Medic Daybooks, and Emails
- General Orders, Bulletins, and Memorandums
What is the effective date of all 'Orders' within the Omaha Fire Department?
What is the effective date of all 'Orders' within the Omaha Fire Department?
- The date of incorporation into the Standard Operating Procedures
- The date of approval by the Fire Chief
- The date of origin unless otherwise stated (correct)
- The date of distribution via PowerDMS
How are 'Orders' distributed within the Omaha Fire Department?
How are 'Orders' distributed within the Omaha Fire Department?
What is the purpose of General Orders within the Omaha Fire Department?
What is the purpose of General Orders within the Omaha Fire Department?
What happens to General Orders once they are issued?
What happens to General Orders once they are issued?
What is the purpose of the PowerDMS system within the Omaha Fire Department?
What is the purpose of the PowerDMS system within the Omaha Fire Department?
What type of documentation is no longer maintained in the office of the Fire Chief?
What type of documentation is no longer maintained in the office of the Fire Chief?
What is the classification of communications within the Omaha Fire Department?
What is the classification of communications within the Omaha Fire Department?
What is the purpose of the Standard Operating Procedures within the Omaha Fire Department?
What is the purpose of the Standard Operating Procedures within the Omaha Fire Department?
Who is authorized to issue Bulletins?
Who is authorized to issue Bulletins?
What is the primary purpose of Personnel Orders and Assignment Transfers?
What is the primary purpose of Personnel Orders and Assignment Transfers?
What happens when there is a conflict in written policies or procedures?
What happens when there is a conflict in written policies or procedures?
What is the purpose of PowerDMS?
What is the purpose of PowerDMS?
How often must personnel read and sign each order that is assigned in PowerDMS?
How often must personnel read and sign each order that is assigned in PowerDMS?
What is the consequence of failing to read and sign assigned documents within the two week deadline?
What is the consequence of failing to read and sign assigned documents within the two week deadline?
Who is responsible for ensuring that personnel are abiding by the directive to read and sign assigned documents?
Who is responsible for ensuring that personnel are abiding by the directive to read and sign assigned documents?
What is the purpose of Interdepartmental Communication (OFD 25)?
What is the purpose of Interdepartmental Communication (OFD 25)?
What is the procedure for sending written letters/correspondences via email that need to go up the chain of command?
What is the procedure for sending written letters/correspondences via email that need to go up the chain of command?
What is the purpose of including the topic and chain of command on the subject line of an email?
What is the purpose of including the topic and chain of command on the subject line of an email?
What is the primary purpose of completing a Significant Event Report (SER)?
What is the primary purpose of completing a Significant Event Report (SER)?
Who shall complete a Significant Event Report (SER) to be disseminated via email?
Who shall complete a Significant Event Report (SER) to be disseminated via email?
What should be included in the subject line of a Significant Event Report (SER) email?
What should be included in the subject line of a Significant Event Report (SER) email?
What type of events are mandatory to be reported through a Significant Event Report (SER)?
What type of events are mandatory to be reported through a Significant Event Report (SER)?
How many Significant Event Reports (SERs) should be completed per event?
How many Significant Event Reports (SERs) should be completed per event?
What is the purpose of the Battalion Chief reviewing RMS runs at the end of each shift?
What is the purpose of the Battalion Chief reviewing RMS runs at the end of each shift?
What should be avoided in a Significant Event Report (SER)?
What should be avoided in a Significant Event Report (SER)?
Who is responsible for reviewing the Company Day Book for all entries since their last duty shift?
Who is responsible for reviewing the Company Day Book for all entries since their last duty shift?
What is the purpose of the Company Day Book?
What is the purpose of the Company Day Book?
Who has access to the Significant Event Report (SER) mailbox?
Who has access to the Significant Event Report (SER) mailbox?
What is the purpose of the Company Day Book?
What is the purpose of the Company Day Book?
Why is it essential to have complete and accurate entries in the Company Day Book?
Why is it essential to have complete and accurate entries in the Company Day Book?
Who determines what information can be released from a Company Day Book?
Who determines what information can be released from a Company Day Book?
What is required to release information from a Company Day Book?
What is required to release information from a Company Day Book?
What is logged in red ink in the Company Day Book?
What is logged in red ink in the Company Day Book?
Who is the Company Day Book given to after completion?
Who is the Company Day Book given to after completion?
What is the purpose of Form OFD 120?
What is the purpose of Form OFD 120?
What is included in the Company Day Book for EMS incidents?
What is included in the Company Day Book for EMS incidents?
Who is responsible for informing personnel assigned to them necessary information entered into the Company Day Book?
Who is responsible for informing personnel assigned to them necessary information entered into the Company Day Book?
What is the policy for releasing information from Company Day Books in storage?
What is the policy for releasing information from Company Day Books in storage?
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Study Notes
Fire Department Orders
- General Orders:
- Issued by the Fire Chief or Assistant Chief
- Approved by the Fire Chief if issued by another Chief Officer
- Used to provide information to all Fire Department personnel
- Generally less important than General Orders
- Bulletins:
- May be issued by any Chief Officer
- Contain procedure or policy changes
- May be incorporated into the Standard Operating Procedures
- Personnel Orders and Assignment Transfers:
- Address changes in status, movement of personnel, or scheduled assignments
- Used in cases involving a change in shift or bureau for any personnel within the Fire Department
- Include appointments, promotions, transfers, assignments, resignations, retirements, in-service or special duty school, death notifications, etc.
PowerDMS Procedures
- PowerDMS is a web-based document management system used by OFD to manage Orders
- All personnel must read and sign each order that is assigned in PowerDMS within two weeks of issue
- Exceptions include employees being off on scheduled leave, IOD, etc.
Fire Department Communications
- Department Communications include:
- Interdepartmental Communication (OFD 25)
- Interoffice Memorandum (OFD 26)
- Significant Event Report
- Significant Event Reports (SERs) are used to inform Fire Management of emergency incidents of significance or those that garner media attention
- SERs are completed by Battalion Chiefs, Captains, or Lead Medics and are sent via email to the OmaF Significant Event Reports mailbox
Company Day Book
- The Company Day Book is an official and legal document of the Omaha Fire Department
- It is used to record information about any type of incident (fire, medical, or other)
- Information contained in the Company Day Book is intended for internal Fire Department use only
- Requests for information contained in a Company Day Book must be referred to the Assistant Fire Chief in charge of Fire Prevention
Distribution of Documents
- General Orders: Total distribution throughout the Fire Department
- Bulletins: Total distribution throughout the Fire Department
- Personnel Orders: Total distribution throughout the Fire Department
- Assignment Transfers: Limited distribution
- Fire Department Communications:
- OFD 25: Limited distribution to affected personnel
- OFD 26: Limited distribution to specific employees of other City Departments
- Significant Event Report: Distributed to personnel who have access to the SER mailbox
- Email: Limited distribution
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