Office Automation and MS Applications Quiz

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Questions and Answers

What is the shortcut key for saving a document in MS Excel?

  • Ctrl + A
  • Ctrl + L
  • Ctrl + V
  • Ctrl + S (correct)

Which of the following shortcut keys is used for cutting text?

  • Ctrl + C
  • Ctrl + X (correct)
  • Shift + C
  • Alt + L

Which of the following is NOT a function in Microsoft Excel spreadsheets?

  • SPLIT (correct)
  • HYPERLINK
  • AVG
  • COUNTIF

What is Microsoft PowerPoint used for?

<p>Presentation Program (B)</p> Signup and view all the answers

Which command can be used to paste copied content?

<p>Ctrl + V (D)</p> Signup and view all the answers

What does the shortcut Ctrl + A do in MS Word?

<p>Select All (B)</p> Signup and view all the answers

To create a new workbook in MS Excel, which shortcut is used?

<p>Ctrl + N (D)</p> Signup and view all the answers

In the SQL statement INSERT INTO employee, what is required in the parentheses?

<p>Values (A)</p> Signup and view all the answers

What are the components of a table in Excel?

<p>Rows, columns, and headers (D)</p> Signup and view all the answers

Which function is NOT one of the five basic functions of Excel?

<p>Database Management (C)</p> Signup and view all the answers

What does DBMS stand for?

<p>Database Management System (B)</p> Signup and view all the answers

How can you create a table in SQL?

<p>Using the CREATE keyword (C)</p> Signup and view all the answers

Which feature allows you to send the same letter to different people?

<p>Mail Merge (C)</p> Signup and view all the answers

Which of the following is NOT a type of entry in accounting?

<p>Profile entry (A)</p> Signup and view all the answers

What is needed to combine multiple text documents in MS Word?

<p>Mail Merge (A)</p> Signup and view all the answers

Which term refers to adjusting the space between lines in a document?

<p>Line spacing (C)</p> Signup and view all the answers

Flashcards

Excel Table

A table in MS Excel is an organized arrangement of data in rows and columns, making it easy to view, sort, and analyze information.

Excel Row

A row in MS Excel is a horizontal series of cells containing related data.

Excel Column

A column in MS Excel is a vertical series of cells containing data which relates to a specific category or property.

Excel Cell

A cell in MS Excel is the intersection of a row and a column, containing a single piece of data.

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Excel Basic Functions

Core functions in Excel include calculations, data analysis, and presenting information.

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Mail Merge (MS Word)

A feature in MS Word for sending the same letter or document to multiple recipients with personalized information.

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Database Sorting

Arranging data in a database table according to a specific criterion or multiple criteria to filter data in a meaningful way.

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Database Filtering

Selecting specific data records or rows from a database table based on defined criteria or conditions, ensuring that the data you need is the only displayed data.

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Ctrl+S in MS Excel

Saves a file in MS Excel.

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Cut, Copy, Paste shortcuts

Ctrl+X for Cut, Ctrl+C for Copy, Ctrl+V for Paste in most programs.

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Microsoft PowerPoint

A presentation software program.

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Spreadsheet program

A program for organizing and calculating data in rows and columns.

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Function in Excel

A pre-programmed formula in Excel.

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SQL keyword INSERT INTO

Used to add new data into a table in a database.

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Database Management System

Software to organize and manage data in a structured way.

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SQL Field keyword

Specifies the column or attribute of a table.

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Study Notes

MS Excel

  • Define table, row, column, and cell in MS Excel
  • List 5 basic functions of Excel

MS Word

  • Explain header and footer
  • Explain 2 line spacing in MS-Word

Database Management System (DBMS)

  • Define DBMS
  • Explain how to create a table in SQL

Tally

  • List 3 accounts in Tally

General Office Automation

  • Explain how to send the same letter to different people (e.g., using templates or mail merge)
  • Explain sorting and filtering in a database
  • Define voucher entry and describe various types of vouchers in Tally
  • Explain Cut, Copy, Paste, and Format Painter functions
  • State the shortcut keys for Cut, Copy, and Paste
  • Define Microsoft PowerPoint
  • State the full form of DBMS
  • Explain how to create a bulleted or numbered list in Word.
  • Define DR and CR in Tally.
  • Detail the use of pictures in MS Word

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