Questions and Answers
A notarization legalizes a document.
False
A Notary Public is an official of integrity.
True
You may identify someone based on personal knowledge, a credible witness, and an approved government issued ID.
True
You may accept a Nevada Driver Authorization Card to verify a document signer's identity.
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For someone 55 years or older, you may accept an expired ID card or ID issued by a senior citizen center or other government agency.
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If someone brings you a form that requires a notarization, but that form is missing some information, you can go ahead and write in the information that is missing for the customer.
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After reviewing a document someone brings to you for notarization, the very next thing you should do is sign and stamp the document.
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If the document brought to you for notarization is missing some notarial wording, the customer will write it on the document for you.
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The notary is responsible for ensuring that all components of a complete notarization are present for each notarization they perform.
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Notarial language/wording informs a third party that the contents of the document are legal.
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Complete notarization language/wording includes the venue, date, signer's name, notary stamp, and signature.
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When filling out the venue while notarizing in Carson City, the county you will put under NEVADA is Carson County.
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You only need to have complete notarial language/wording sometimes.
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The notarial language/wording always appears above the document signer's signature on a document.
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Your journal must be a spiral bound and have pre-printed page numbers.
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If you keep your notary journal and stamp at your work desk, you must keep them in a locked drawer where other employees would not have access to them.
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If your employer pays for your notary supplies and you should leave employment with them at some point, your employer would keep all the notary supplies you were using because they paid for them.
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You must keep your notary journal for the entire time you are an active notary and for seven (7) years after you cease to be a commissioned notary.
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It is not necessary that you record every notarization you perform.
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In an acknowledgment, the notary is acknowledging that the signer of the document was in the notary's presence and that the signer verbally acknowledged that they were willing and able to execute the contents of the document.
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Nevada recognizes three different types of acknowledgments.
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You can tell you are dealing with an acknowledgment if you see the words, 'Acknowledged before me...' in the notarial wording on a document.
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Blocking in the document signer's signature on the byline in the notarial wording helps to prevent another person from adding their name on the byline after the notarization has been done.
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If someone brings you a document and claims to have the ability to sign the document because they hold a Power of Attorney, you can take their word for it and perform the notarization.
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Jurat is short for the Latin, 'Juratum est,' meaning, 'It has been sworn.'
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In a jurat notarization, the document signer is not required by law to sign the document in the notary's presence.
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You can tell you will likely be dealing with a jurat if you see the words, 'Signed and sworn' or 'Subscribed and sworn' in the notarial wording.
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When performing a jurat, the notary must take an oath.
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Study Notes
Notarization Basics
- A notarization does not inherently legalize a document; it verifies the identities and signatures involved.
- Notary Publics are expected to uphold integrity in their duties.
Identification Requirements
- Acceptable identification methods include personal knowledge, credible witnesses, and government-issued IDs.
- A Nevada Driver Authorization Card cannot be used to verify a signer's identity.
Document Completeness and Notarization Process
- Notaries cannot add missing information to a document; it must be complete prior to notarization.
- Before signing and stamping a document, the notary must ensure all components of the notarization are present.
Notarial Language
- Complete notarization language includes venue, date, signer's name, notary signature, and stamp.
- Notarial wording does not solely inform a third party of the document's legality.
Journal and Record Keeping
- Notary journals must not be spiral bound or have pre-printed page numbers.
- It's essential to secure your journal and stamp in a locked area inaccessible to unauthorized personnel.
- Maintain your notary journal for the duration of your activity as a notary and for seven years post-commission.
Acknowledgments and Jurats
- An acknowledgment confirms the presence and identity of the signer while ensuring their willingness to execute the document.
- Proper acknowledgment can be identified by the phrase "Acknowledged before me..." in the wording.
- "Blocking" in the notary wording prevents unauthorized additions to the document signer's byline after notarization.
- A jurat, from the Latin "Juratum est," confirms that the document has been sworn to, requiring signature in the notary's presence.
- Jurats can be identified by phrases like "Signed and sworn" or "Subscribed and sworn."
Power of Attorney and Notary Responsibilities
- Notaries must verify the legitimacy of a Power of Attorney claim before completing a notarization.
- Misunderstanding the requirements or procedures can lead to unauthorized notarizations or improper documentation.
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Description
Test your knowledge on the fundamentals of notarization, including the roles of Notary Publics, identification requirements, and the notarization process. This quiz covers essential practices and language related to effective notarization. Make sure you're familiar with the complete process and documentation needed!
