Podcast
Questions and Answers
What does the California Secretary of State say about notarial journals?
What does the California Secretary of State say about notarial journals?
- They recommend journals with pre-printed transaction notes.
- They endorse commercially printed journals exclusively.
- They do not endorse or recommend any particular commercially printed notarial journal. (correct)
- They require all journals to be certified by the state.
According to the example, what information about the signer is it recommended to print in the journal?
According to the example, what information about the signer is it recommended to print in the journal?
- The signer's full legal name. (correct)
- The signer's phone number.
- The signer's signature.
- The signer's address.
Where does the record of a transaction typically begin and end in most notarial journals?
Where does the record of a transaction typically begin and end in most notarial journals?
- Begins and ends on the same right-hand page.
- Begins on the right page and continues onto the next right-hand page.
- Varies depending on the type of notarization.
- Begins on the left page and is completed on the facing page. (correct)
What type of identification did the signer in the presented example provide?
What type of identification did the signer in the presented example provide?
What is the fee charged in the sample journal entry?
What is the fee charged in the sample journal entry?
What additional information is recorded alongside identification details in the provided example?
What additional information is recorded alongside identification details in the provided example?
For an acknowledgement performed on October 7, 2016, relating to a document dated October 6, what is the likely reason for recording both dates?
For an acknowledgement performed on October 7, 2016, relating to a document dated October 6, what is the likely reason for recording both dates?
In the provided journal entry, what is the 'Character or Type of Instrument' that was notarized?
In the provided journal entry, what is the 'Character or Type of Instrument' that was notarized?
According to the note, what changed, effective January 1, 2017?
According to the note, what changed, effective January 1, 2017?
What specific type of notarization was performed in the provided example?
What specific type of notarization was performed in the provided example?
Flashcards
Notarial Journal
Notarial Journal
A journal to record all required details is acceptable. Commercially printed journals often include extra fields.
Journal Layout
Journal Layout
Notarial journals record a transaction's details across two pages, starting on the left and completing on the right.
Journal entry details
Journal entry details
Date, time, type of notarization, character/type of instrument, signer's name, ID type, and fee.
Journal entry details
Journal entry details
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Signer's Name
Signer's Name
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Notary Fees
Notary Fees
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Acknowledgment Recording
Acknowledgment Recording
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Study Notes
- The California Secretary of State doesn't endorse or recommend any commercially printed notarial journal, but any journal with space for recording required details is acceptable.
- Many commercially printed notarial journals contain space for recording other information not required by California law, such as the document date, signer address, and transaction notes.
- Notarial journals record transaction details across two pages, beginning on the left and completing on the facing page.
- Each page has numbered lines, with transaction details recorded on line 1 of the left page corresponding to transaction details on line 1 of the facing page.
Example Journal Entry:
- Date & Time: 10/7/2016 10:00 am
- Type of Notarization: Acknowledgment
- Character or Type of Instrument: Grant Deed
- Name of Signer: Grant Grantor (printing the name of the signer is recommended for legibility)
- Identity Established by: Satisfactory Evidence
- Fee: $10.00
- Additional Information: Doc dated 10/6 but acknowledged signing on 10/7
- Identification Details: California Dept of Motor Vehicles California Driver's License N######, exp. 1-12-2018
- Signature: X Grant Grantor
- Effective January 1, 2017, fees for certain notarial acts increased.
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