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A member of the public requests a photostatic copy of a journal entry. According to the guidelines, what information must be included in the written request?
A member of the public requests a photostatic copy of a journal entry. According to the guidelines, what information must be included in the written request?
- The names of the parties, the type of document, and the month and year of the notarial act. (correct)
- A detailed description of the transaction, including the exact time it occurred.
- The social security number of all parties involved.
- The requesting party's address and phone number.
Within how many days must a notary public respond to a request for a journal entry copy from a member of the public?
Within how many days must a notary public respond to a request for a journal entry copy from a member of the public?
- 5 business days
- 15 days (correct)
- 30 days
- 10 days
If a notary public's employer requests to inspect journal entries, which condition must be met for the notary to comply?
If a notary public's employer requests to inspect journal entries, which condition must be met for the notary to comply?
- The inspection and copying must occur in the presence of the notary public, and the entries must relate to the employer's business purposes. (correct)
- The employer must provide a written statement detailing the reasons for the inspection.
- The employer must obtain a court order before inspecting any journal entries.
- The notary public must redact all sensitive information from the journal entries before the employer's inspection.
Under what circumstance is a notary public required to provide the journal for examination and copying?
Under what circumstance is a notary public required to provide the journal for examination and copying?
What type of copy should a notary public provide to a member of the public requesting a journal entry?
What type of copy should a notary public provide to a member of the public requesting a journal entry?
What is the maximum amount a notary public can charge per page for a copy of a journal entry requested by a member of the public?
What is the maximum amount a notary public can charge per page for a copy of a journal entry requested by a member of the public?
An employer requests copies of journal entries related to their company's transactions. What type of copies should the notary public provide?
An employer requests copies of journal entries related to their company's transactions. What type of copies should the notary public provide?
When providing the journal for examination under a subpoena duces tecum, what action must the notary public take?
When providing the journal for examination under a subpoena duces tecum, what action must the notary public take?
When a member of the public requests a copy of a specific journal entry, what precaution should the notary public take when providing the copy?
When a member of the public requests a copy of a specific journal entry, what precaution should the notary public take when providing the copy?
In which of the following situations is the notary public required to certify copies of the journal?
In which of the following situations is the notary public required to certify copies of the journal?
Flashcards
Who can request a journal copy?
Who can request a journal copy?
Any member of the public can request a copy of a journal entry representing a transaction.
Journal copy request details
Journal copy request details
The request must be written and include the names of the parties, document type, and the month/year of the act.
Journal copy charge limit
Journal copy charge limit
Notaries can charge up to thirty cents per page for copy requests.
Journal copy response time
Journal copy response time
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Employer journal access
Employer journal access
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Journal access via subpoena
Journal access via subpoena
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Study Notes
- Any member of the public can request a photostatic copy of a journal entry representing a transaction.
- The request must be written and include the parties' names, document type, and the month and year of the notarial act.
- The notary public can charge a maximum of thirty cents per page for copy requests.
- A member of the public cannot obtain copies of other line items on the same page.
- Care should be taken to disclose only the requested line item entry.
- The notary public must respond within 15 days of the request, providing a plain copy of the entry or acknowledging its non-existence.
- Notaries performing duties for an employer must allow the employer/auditor to inspect and copy journal entries.
- Inspection and copying must occur with the notary present.
- Journal entries inspected/copied must directly relate to the employer's business.
- The notary must provide plain copies of all journal entries directly associated with the employer's business upon request.
- Upon receiving a subpoena duces tecum or court order, the notary must provide the journal for examination and copying.
- The notary public must remain present during the examination and copying.
- The notary public must certify journal copies, if requested.
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