Podcast
Questions and Answers
What should be done when locating a Missing Person record, assuming the hit does not include an extradition limitation or NOEX in the MIS field?
What should be done when locating a Missing Person record, assuming the hit does not include an extradition limitation or NOEX in the MIS field?
- The record should be located, indicating the missing person's whereabouts have been determined. (correct)
- The record should not be located, as the person is still missing until the originating agency confirms.
- The record should not be located, as the originating agency must clear the record.
- The record should be located, but only if the originating agency clears the record.
Which of the following types of records should be located upon finding the subject or property?
Which of the following types of records should be located upon finding the subject or property?
- Stolen License Plate, Stolen Boat, Stolen / Felony Vehicle, Stolen / Felony Gun
- Missing Person, Wanted Person, Stolen Security Record, Stolen Article
- All of the above (correct)
- Only records that are subject to extradition limitations
What is the purpose of placing a locate on a record?
What is the purpose of placing a locate on a record?
- To ensure the record is not accessed by other agencies until the originating agency clears it.
- To ensure the originating agency is notified of the apprehension or recovery.
- To prevent the record from being cleared by the originating agency.
- To indicate the wanted person has been apprehended or the property has been located. (correct)
When locating a record, who sends the Hit Confirmation Request to the agency that entered the record?
When locating a record, who sends the Hit Confirmation Request to the agency that entered the record?
What type of document is a detainer?
What type of document is a detainer?
What is the significance of ensuring that all NCIC/TCIC records are validated correctly each month?
What is the significance of ensuring that all NCIC/TCIC records are validated correctly each month?
Why is it necessary for operators to be trained in the 'Hit Confirmation Process'?
Why is it necessary for operators to be trained in the 'Hit Confirmation Process'?
What should be done with all Quality Control Messages from NCIC/TCIC?
What should be done with all Quality Control Messages from NCIC/TCIC?
What action is required if any changes occur to an agency's TAC or administrator?
What action is required if any changes occur to an agency's TAC or administrator?
Why is it important for NCIC/TCIC Computerized Criminal History information to be treated as confidential?
Why is it important for NCIC/TCIC Computerized Criminal History information to be treated as confidential?
What is the main responsibility of the TAC and ATAC in relation to inquiries made to DPS?
What is the main responsibility of the TAC and ATAC in relation to inquiries made to DPS?
What actions are taken if a complainant has an active stolen vehicle record that is 90 days or older?
What actions are taken if a complainant has an active stolen vehicle record that is 90 days or older?
What is one of the requirements for the NCIC/TCIC audit conducted by the FBI?
What is one of the requirements for the NCIC/TCIC audit conducted by the FBI?
During the first phase of the NCIC/TCIC audit, whose role is primarily covered in interviews?
During the first phase of the NCIC/TCIC audit, whose role is primarily covered in interviews?
What happens if someone outside the TAC or ATAC contacts DPS directly?
What happens if someone outside the TAC or ATAC contacts DPS directly?
Flashcards
Monthly NCIC/TCIC Record Validation
Monthly NCIC/TCIC Record Validation
Ensuring all NCIC/TCIC records are checked for accuracy monthly and a signed certification letter is sent back within the given timeframe to the Crime Records Service/TCIC Control Terminal
Quality Control Message Review
Quality Control Message Review
Reviewing and correcting any quality control messages received from NCIC/TCIC as soon as possible.
NCIC/TCIC Training and Record Keeping
NCIC/TCIC Training and Record Keeping
Ensuring that all personnel who access the NCIC/TCIC system receive proper training on its use, policies, and procedures, and maintaining records for audits.
Hit Confirmation Process and Document Availability
Hit Confirmation Process and Document Availability
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Double-Checking NCIC/TCIC Entries
Double-Checking NCIC/TCIC Entries
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Who handles NCIC/TCIC inquiries from Bexar County?
Who handles NCIC/TCIC inquiries from Bexar County?
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What is the purpose of the NCIC/TCIC audit?
What is the purpose of the NCIC/TCIC audit?
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What are the key parts of the NCIC/TCIC audit?
What are the key parts of the NCIC/TCIC audit?
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Why are NCIC/TCIC audits mandated?
Why are NCIC/TCIC audits mandated?
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What aspects are examined during the NCIC/TCIC audit?
What aspects are examined during the NCIC/TCIC audit?
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Detainer
Detainer
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Hit Confirmation Request
Hit Confirmation Request
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Locate
Locate
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Placing a Locate
Placing a Locate
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Record
Record
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Study Notes
NCIC/TCIC 2000
- Nationwide computerized information system for criminal justice agencies
- Aims to provide accurate and timely criminal justice information
- Operated by the Texas Department of Public Safety (DPS)
- Connects with NLETS/TLETS network
- Agencies with terminals can access information from various jurisdictions.
- Information is only shared with authorized agencies.
- Allows for entry, modification, cancellation, and inquiry of stolen property and wanted persons.
- Bexar County Sheriff's Office has a designated Terminal Agency Coordinator (TAC) to ensure compliance.
Terminal Agency Coordinator/Alternate TAC
- Responsible for ensuring compliance with NCIC/TCIC 2000 policies
- Acts as a liaison between the Bexar County Sheriff's Office, Bexar County, and the Crime Records Service (CRS) of the Texas DPS.
- Ensures that the NCIC/TCIC Operating Manual and NCIC Code Manual are current and available.
- Reviews and distributes newsletters concerning NCIC/TCIC policies.
- Ensures training of all personnel on NCIC/TCIC system usage and policies.
- Maintains training records for NCIC/TCIC/FBI Audits.
Audits
- Biennial or triennial on-site reviews of Bexar County Sheriff’s Office policies and procedures.
- Auditors verify compliance with NCIC/TCIC and NLETS/TLETS manuals, and CR/TLETS newsletters.
- Auditors perform four inquiries to test system response time using hot and Interstate Identification Index files.
Training
- Training is mandatory for personnel accessing NCIC/TCIC information.
- Peace Officers and Law Enforcement Recruits can attend training.
- Personnel with a one-year or more service break must re-attend training.
Security
- NCIC/TCIC data is confidential and access must be authorized.
- Data must be protected to ensure correct, legal, and efficient use.
- Individuals requesting information must be authorized, otherwise access is restricted.
- Records are subject to retention periods.
Quality Control
- NCIC/TCIC Control Center reviews all records for accuracy.
- Agencies receive 24 hours for correction, cancellation or confirmation of record accuracy.
- Critical error detection is the responsibility of FBI CJIS.
- Messages indicating issues are sent to the appropriate division or section.
Wanted Persons
- The system cross-references information in various files.
- Updated criminal history inquiries/background checks every 5 years.
- Records can be located and confirmed.
- The record must be in located status to receive a detainer.
Missing Persons
- Entries can be made for people of any age.
- A case will be activated when all criteria required are met.
- Operators must use a specific query to verify information, and the appropriate record is updated and confirmation are received.
Special Files
- Provides crucial information for officer safety and investigations.
- Files for individuals with criminal history, those with immigration violations or potential risk, or individuals with gang ties or ties to terrorism.
Protective Orders
- The proper law enforcement agency inputs the information into the system.
- Protective orders are filed alphabetically by the respondent's last name.
Validation
- Monthly validation checks are performed for accuracy.
- Records are validated 60 to 90 days after entry and annually afterward.
- DPS validates the records entered and sent back to the entry agency for adjustments.
- Failure to comply with the validation guidelines may result in record cancellation.
Security
- Strict adherence to security procedures and policies.
- Physical security of terminals to reduce inadvertent viewing or compromise of confidential data.
- Appropriate measures to ensure information security and prevent unauthorized access to data.
TCIC/NCIC 2000 Messages
- Automated notifications via messages about record status changes.
- Separate codes for different types of messages (e.g., $.D, $.E, $.H).
- Timely responses to messages are essential for maintaining the integrity of records.
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Description
Explore the NCIC/TCIC 2000 system, essential for criminal justice agencies in Texas. This quiz covers its operation, the roles of Terminal Agency Coordinators, and the compliance with policies and guidelines. Test your knowledge on the functionalities and regulations surrounding this crucial information system.
