Material Control GOCESS

• Civil Engineering uses the Moving Average Cost (MAC) flow assumption for historical cost, which includes all purchase and production costs to bring items to their current condition and location, IAW DoD 7000.14-R, Volume 4, Chapter 4.

Draft Consumable Specification

• Specifications describe and catalog inventory items, determine default values, link materiel orders with available inventory, and are required for correct processing.
• Maintenance shops require specifications to complete maintenance actions; items not in NexGen can still be procured by loading a specification and an inventory item for procurement and cost input.
• Specifications should contain most of the item identification information.
• Planners/craftsmen research and gather item characteristics, vendor information, and cost comparison for new specifications, including the manufacturer’s name and part number for price quotes.

Loading Consumable Specifications

• The shop notifies Materiel Control (MC) of a new draft consumable specification.
• MC quality controls the specification, creates an inventory item, and informs the shop, which then orders the item via a Purchase Request (PR).
• All inventory item record names must match the specification titles, following the naming convention: Item, Type, Materiel, and Size, such as "Bolt, Lag, Zinc, 5/16” x 3”" for standardization and enterprise-wide analysis.
• The decision on what to carry in the store is made collaboratively between the CoMC and the maintenance shop.

Need for Specification

• When the CoMC receives a consumable specification, a check is performed to see if it is a duplicate or if a suitable alternative already exists.
• The consumable specification is finalized if no specification is found, ensuring detailed information is loaded, including item characteristics, vendor information, cost comparison, and manufacturer’s details.
• New consumable specifications are loaded and maintained in draft format, accessible only to the base that loaded them into NexGen, not the entire enterprise database.
• Adhering to MC Naming Conventions ensures common naming across installations in MC transactions.

Locations

• NexGen requires each inventory item to have a Primary Inventory Location (PIL) and a storage location within it such as warehouse.
• Storage areas denote specific areas for item location, like the main store, a Work Task (WT) holding location, or an outdoor storage.
• Creation of operating materiel inventory item locations is essential in MC; the MC BPL SharePoint outlines the CE organization's storage and materiel handling process, and provides a location hierarchy for materiel.

Materiel Storage Requirements

• Each item must have an assigned location in NexGen, even if it is not stocked in the warehouse, for system inventory purposes.
• Inventory in the warehouse must have proper storage and protection to remain in ready-for-issue condition, preventing damage, deterioration, or theft, ideally in covered areas.
• Materiel management must follow security standards IAW DoD 4140.1-R and DLM 4000.25-2-M.
• AF Joint Service Manual (AFJMAN) 23-210 provides standards unless amended by Department of Air Force Instruction (DAFI) 23-101.
• Some items require separate storage by commodity due to safety and environmental factors.
• Specific Technical Order (TO) storage directions take precedence over general provisions in AFJMAN 23-210 when there is a conflict of information.

Creation of Inventory Items

• An inventory item record is a key building block for the MC process and procurement upon creation.
• MC uses inventory item records and specifications to manage issuable materiel; a record must exist for each consumable specification managed and stored in an inventory location.
• The inventory item record tracks transactions, quantities, and costs for each inventory item.
• MC typically creates inventory items, requiring a consumable specification, primary location, and storage area before establishment.
• Inventory items support Work Tasks (WTs), Work Groups (WGs), or U-FIX-IT.

Disposal of Excess Materiel

• Department of Defense Manual (DoDM) 4160.21, Volume 2, and DoDM 4160.28, Volume 1, implement the requirements of the Federal Property Management Regulation (FPMR).
• Materiel with potential for reutilization is transferred to Defense Logistics Agency Disposition Services (DLADS), unless retention is justified.
• The LRS/Materiel Management Activity may locally-direct transfers to DLADS such as if the item is unserviceable, no longer required, or doesn't support an active weapon system, provided all disposal criteria are met.
• HAZMAT disposal is coordinated through local environmental staff using the EESOHMIS to evaluate hazardous waste regulations and requirements.
• All government materiel should be fully used and reused when effective, economical, and safe, and usable materiel will not be discarded in accordance with DAFI 23-101.
• Consumable items with potential use or resale will be collected, retained, and returned to the LRS, which will reissue or redistribute serviceable items, or direct them to DLADS.
• Base-level organizations transfer materiel not processed through IT systems to DLADS, including scrap and GPC-purchased items.
• Segregation of scrap materiel minimizes handling costs and maximizes return from the sale of disposed materiel.
• Disposing organizations must turn in items coded for disposal to DLADS and demilitarize (DEMIL) them, following DoDM 4160.21 Volume 3, DoDM 4160.28 Volume 2, and Department of the Air Force Manual (DAFMAN) 23-122.

Cycle Counts

• Physical inventory control information is found in DLM 4000.25, Volume 2, Chapter 6.
• GOCESS units must inventory all items at least once every 365 days, including items stocked in the store, those held for maintenance scheduling, forward stores, and outdoor storage locations.
• Maintaining accurate inventory records builds confidence in financial decision-making, corrects discrepancies, and ensures fiscal accountability.
• Cycle counting involves counting MC inventory daily, weekly, or monthly until all items are counted over time, providing accurate results for comparison and inventory record adjustment.

Inventory Results

• Lacking inventory counts leads to misinterpretation of available inventory and necessitates time-consuming inventory adjustments.
• Timely inventory actions prevent fraud, waste, and abuse, requiring leaders to prioritize accurate and on-time inventory completion.
• NexGen requires storage locations for all inventory items, necessitating validation to ensure locations are valid and empty, termed "warehouse validation," performed annually with updates to the Date of Last Inventory (DOLI).
• For items not stocked, if the on-hand and NexGen quantities match at zero, record the reason as warehouse validation.
• If a quantity is located, record it via a transfer-in or Found-On Base (FOB) transaction; if there's no quantity, update the DOLI to the current date.

Inventory Adjustments

• MC must align inventory quantities in NexGen with physical on-hand quantities, researching discrepancies to potentially locate missing items before completing an inventory adjustment.

Donated In

• Inventory discrepancies where the physical quantity exceeds the NexGen quantity, require MC to process a donated-in transaction after researching and documenting the reason to be annotated on the inventory item.
• Donated-in transactions do not substitute the requirement for cycle counts every 365 days. -Example: when maintenance discovers and collects serviceable items, notifies MC who processes the FOB transaction.

Donated Out

• When the physical quantity is less than the NexGen quantity, receipts were processed but not binned or binned in the wrong location
• MC documents the reason for the imbalance on the inventory item.
• Each donated in or donated out transaction requires a justification to account for consumables bought with appropriated funds, affecting the overall dollar value of available materiel.

Property Lost, Damaged, Destroyed or Stolen

• Department of Defense Instruction (DoDI) 5000.64_DAFI 23-111 establishes policy and responsibilities for accounting for tangible DoD equipment and other accountable property IAW Title 40, USC, with Title 31, Section 901 outlining accountability requirements.
• DAF level policy supplements the list of items requiring accountability records based on DAF needs.
• Property with an acquisition cost less than $5,000 that is controlled at the item level and Pilferable property when it has been identified as a problem area are examples.
• Property hazardous to public health, safety, or the environment must have accountability records.
• Scrap, including records for managing scrap sales under qualified recycling programs, is required.
• MC personnel can reference DoD 7000.14-R FMR, Chapter 7, for definitions related to government property lost, damaged, destroyed, or stolen.
• Upon discovery of loss, damage, destruction, or theft, the first-line supervisor conducts an inquiry.
• An investigation is required for government equipment loss, damage, destruction, or theft with an initial acquisition cost of $5000 or greater and for all sensitive, classified, or leased property regardless of cost, and any RP.
• Investigations may be conducted for frequent incidents suggesting a pattern of wrongdoing.
• Inventory adjustments based on inventory results require documentation, and local procedures should be developed for this process.

Materiel Maintained in Shops

• Materiel not assigned to a WT may be kept in shops if they meet requirements for a forward store or have partially used materiel.

Forward Stores

• Shops can operate a forward store if their location makes it more efficient to maintain high-use items.
• Proper space and trained personnel are needed to manage and account for materiel, charging the cost to a WT or WG each time an item is used.
• An annual inventory action is required, using the same procedures as in other stores.
• Inventory item locations must be maintained for each item in the forward store.
• The shop must coordinate with the Center of Materiel Control (CoMC) to ensure a specification and an inventory item number is loaded for all items.
• Items within the forward store should be adequately protected from weather, deterioration, fire, and theft.
• Unneeded items are turned in to MC if there is a foreseeable need; the CoMC coordinates with shops to determine potential future need. If there is no need, MC transports the item to DLADS, and the inventory item is retired.
• The shop develops a memo, signed by the Shop Chief and the CEO Commander or Deputy, stating the store's purpose, specific items and quantities, and shop responsibility for management.

Precious Metals Recovery Program (PMRP)

• The PMRP is conducted IAW DoDM 4160.21 Volume 2 and TO 00-25-113.
• Activities must establish protection requirements for fine precious metals.
• Accountability files should be maintained for silver recovery equipment and supplies, the type of precious metals scrap generated, and the types of fine and high precious metals content items used.
• Contractor activities must address the PMRP in the Performance Work Statement (PWS) or equivalent.

Management of Inventory Items

• MC sets minimum levels, reorder points, and reorder quantities for high-use items in collaboration with maintenance shops to prevent stock out conditions.

Collaboration

• Shops know best what items are needed repetitively.
• The minimum maintained level should cover usage within 90 days, allowing routine maintenance without reordering.

Setting Levels

• NexGen allows the CoMC/inventory technician to establish reorder points, reorder quantities, and minimum levels.

Minimum/Maximum (Min/Max) Level

• Determines when to procure an item to minimize logistics costs, warehousing space, stockouts, and overstock costs.

Reorder Quantity

• Total product units requested that balances capital tied up in inventory and warehousing costs with adequate safety stock.
• The reorder point (ROP) formula is the sum of units needed during the manufacturing lead time plus safety stock.

Minimum Level

• Represents the quantity which must be maintained on hand at all times otherwise can lead to a work stoppage.
• The main factors to consider when maintaining the minimum stock level are the Average rate of consumption of materials, the time needed to procure fresh supplies, the re-order level, production requirements, and the quantity of materials that can be procured:
• It is imperative to consult the shops when determining what the minimum quantity on hand to account for any mission changes anticipated.
• Automatic Purchase Request (PR) generation to restock the main store can be set up by the CoMC.
• Adjustments to on-hand stock must be discussed with shops before action.
• Insufficient stock, inability to provide items, and failure to meet the Required Delivery Date (RDD) can result in "stock out" conditions and delay mission requirements.
• Quantities maintained may need adjustment based on consumption, mission surges, or changes, requiring coordination with the shop.

Issue Materiel

• The Issue Materiel process is for inventory items issued from the GOCESS to support WTs, WGs, or U-FIX-IT.

GOCESS Store Materiel Issue

• The CoMC/Inventory Technician issues items to the WG, WT, or a facility-to-Facility Managers (FM) in order to complete a work requirement.
• CFO requirements dictate that materiel is issued to a specifically identified person.
• Several different methods of issuing materiel/creating Issue Tickets in NexGen that CE must adhere to:
  • Full/partial issue to original requestor
  • Full/partial issue to an alternate person.
• How "materiel" is used determines proper accounting. Generally, materiel isn't categorized as indirect or direct until the time of issue, based on Job Cost Accounting Principles.
• Organizations should review materiel charges periodically, verifying indirect materiel isn't charged to WTs and vice versa
• Foremen and Lead Technicians should work with the CoMC to set appropriate unit of measure (UOM) for items, such as oil, lubricants and paint

Indirect Materiels

• Indirect materiel costs cannot entirely be attributed to a single WT.
• The materiel cost is issued to the WG for the shop rate to be spread out over the cost of all future work.
• Using the lowest possible unit minimizes actual costs loaded.
• Key points about indirect materiel cost include:
  • Assigned only to the WG.
  • Issues should almost always be to ATA WGs.
  • May include consumable items, tools, and PPE.
  • Never issued to WTs.
  • Not directly reimbursable; reimbursement happens through the shop rate.
  • Added to the hourly shop rate calculation.
  • Direct and indirect based on the application.
  • Never issue any materiel to WTs assigned to HEAVYVEH1, SMENGINE1, or SHOPTOOL1

Direct Materiels

• Direct materiel costs are attributed entirely to a single WT.
• Issued to the WT on which it is consumed.
• If some materiel is excess and not returnable, then the full costs can still be captured on the WT as Direct Materiel.
• Shops should never order surplus materiel with the expectation that the materiel will be used as "shop stock" for future jobs.
• Key points about direct materiel cost include:
  • Never issued to the WG but always to WT.
  • Pushed to the facility's Annual RP Operating Cost and customer reimbursement.
  • Not added to the shop rate.
  • Directly reimbursable when issued to a WT with a reimbursable agreement to include tools; equipment, or PPE if that item will be rendered non-serviceable after its use on the WT.

U-Fix-It Materiel Issue

• Type of materiel issued to FMs is decided locally.
• The most common process used to issue materiel is directly to the facility and to the FM.
• If the FM does not have an active NexGen IT System Authorization Access Requests (SAAR), a Non-User account can be created.
• Other Issue process for U-Fix-It would be to create a new WT each time materiel is issued, or for reimbursable customers, via a Facility Operations Facility Project (FOFP) opened each fiscal year (FY).
• Key considerations:
  • Any lodging maintenance team materiel issues should be accomplished via a FOFP to ensure work history against the facility is captured.
  • Key consideration is local manning within R & O and MC employees.

U-Fix-It Program

• The U-Fix-It Program supports the performance of minor maintenance and repair work requirements within facilities assigned to FMs:
  • Requirements must not require specific training, expertise, or special tools to complete.
• Designed to allow the FMs the ability to perform small repairs that don’t require specific tools, knowledge, or skill to perform.
• Function can be a portion of the main store or a separate function aside from the main store.

U-Fix-It Program Scope

• The CEO, or OE Element, will establish the scope of this program. Examples include replacing toilet seats, ceiling tiles, and switch plates/electrical outlet covers, or light touch-up painting.
• Section R & O will decide which materiel and tool items are issued to FMs.
• If the R & O section approves a service request (SR) as U-Fix-It, the FM is notified.

Operation Courses of Action (COA) for GOCESS U-Fix-It Program

• Storage of inventory items for the U-Fix-It Program can be with the items maintained within the main store, or if business warrants and space is available, a separate location.
• The CoMC is charged with responsibility of operations within the GOCESS Store and the U-Fix-It Program function.

Customer Verification

• The CoMC must verify that the FMs name and identification information are loaded into the NexGen database.
• The Requirements Section will work with the FM to establish an account.

U-Fix-It Program Work Effort Preapproval

• When work is requirement by the CEO and OE Element, the FM will have materiel issued.

Loaned Tools

• A tool (non-consumable item) the GOCESS Store and the FM complete an AF Form 1297, Temporary Issue Receipt with an agreed-upon return date.
• MC maintains a copy of the hand receipt and provides the FM a copy.

Tool Safety

• U-Fix-It Program personnel must check tools frequently to ensure they are maintained in a safe condition.

Personal Protective Equipment (PPE) and Documented Safety Training

• Proper PPE must be offered when tools are loaned out, and personnel must be trained on the safety of the specific tools being loaned.
• MC will provide the DAF Form 55 with specific training annotated or an official document (CE squadron letterhead) signed by the individual that provided the training.

Create Purchase Request (PR)

• A PR is a materiel request sent by the shop to MC to purchase items to be used on a WT (direct materiel).
• Items normally carried in bench stock are issued over the counter to the WT or WG, and do not require a PR to be submitted.
• When those items are not available for issue over the counter the shop can provide the PR to MC so that the item is ordered.
• Often these items are ordered to support a WT or WG requirement and a PR must be processed.

PRs

• PR’s are primarily used to procure items to support materiel requirements for WTs or WGs or to order materiel to stock the GOCESS Store as well equipment rental will also require PRs to be submitted.
• Two types of PRs can be used: -Inventory PR: Consumable part or required goods -Non-Inventory PR: Service request

Types of PRs

Further details of the various types of PRs are covered in the following sections.

PRs for Operating Stock

• The MC is responsible for procuring stocked items needed for normal WTs.
• Shops create PRs for stocked items when the quantity required exceeds the quantity on hand in the bench stock or store
• If a shop needs to have an inventory item stocked in bench stock or the store, MC can add the item to the store provided needs and storage space.

PRs to support a Work Task

• A non-stocked materiel condition may be the first time the end item or system component required repair.
• Procurement of a non-stocked item will require the Shop Foreman or Lead Technician to submit a PR to MC.
• MC also can create non-stocked item PRs.

PRs for Indirect Materiel

• Ordering Indirect Materiel a WT is not required to request an item through a PR
• Routing: Will route directly to the shop foreman of the person who is submitting the request
• Mostly used for ordering Indirect materials, tools, equipment, PPE

Non-Inventory PRs

• A Non-inventory PR is used for a contract provided service or equipment rental.
• Equipment or service will is not familiar enough, communication with the vendor is needed.
• The payment for the service/rental is being paid for by MC and non-MC can purchase a product if using a PR

Purchase Orders (POs)

• MC uses a PO to procure the items needed to fulfill the WT or WG requirement for any item they do not carry.

Right Quality

• Refers to the suitability of an item for the purpose it is required.
• Decided by the shops who perform the maintenance.

Right Quantity

• Is the quantity purchased with the minimum total cost prevents shortages of materiels: -Determine the levels of specific items to maintain by MC in stock -Ability to obtain the item is dependent with WT priority and delivery date.
• The MC expert researches and determines a reasonable order and shipping time for the item by vendors/ orders.

Right Time

• For repeatedly used items, the right time involves when the stock reaches the minimum level.
• Repittedivly used items is a good quantity 90-day, without needing to place another order again.

Right Source

• By FAR regulations, the DoD is somewhat limited in source materials.
• MC and shops must first go to these sources to provide the required item, sources include: -Federal Prison Industries UNICOR, GSA the etc..

Right Price

• Deciding the right price of a product depends on various factors: -Quality -Delivery time -Life of the material
• Therefore, determination price depends on market knowledge.

Supply Sources used at GOCESS Locations

• The MC personnel evaluate all open WG PR’s/restocking needs and the potential sources of supply for the needed items.
• Supply Sources include the following: -LRS -Prime Vendor (PV) -Installation Contracting -GPC

Supply Funding Document (SFD) and CE Financial Management Sources

• When Inventory Items are needed by maintenance shops that are not in the COCESS SFD is implemented.

Supply Funding Document Types

• B – BPA/Contracting: A method for a repetitive need of services
• C – COCESS: Uses for Installations with procurement of materials.
• G – GPC: The GPC document will be associated with all of the GPC purchases by the cards assigned to the SFD
• O – One-Time Purchase: Setup one-time purchase and is through base contracting -SFD title One Time Purchase.
• S – Standard is through a base through LRS SFD title: SBSS
• V- Prime Vendor (PV): the use PV funding document
• The SFD Title for Base contraction: Is One time purchase

PO Process

BPA Purchases

• Procuring items using Far 13.303 BPA from Far part 8 paragraph 8.405-3 SFD- title: IS BPA
• AF Form 9
• Contracting dictates AF Form 9 procedures with the CE Financial Manager and vet.
• SFD title- One Time Purchase
• The procurement happens and vet with AF 9 through the Financial Manager to approve if items match the correct transactions
• All financial transactions have been processed like the listing of inventory during the PO process

AF 9 - procurement items from commercial sources to record transaction in NexGen by the MC

DLA PV purchases

• The Installation must have a DOD number loaded

• Year Quote is approved before the September EOY time.

• This allows all budgeted perimeters

LRS Purchases

:LRS is known as (Base supply) to support customers. DLA can access from outside source. You can consider using the FAR par 8 for source material The source SFD title: SBSS

GPC Purchases by Government Personnel

• Installations are responsible for Far and its requirements used with commercial vendors.
• APEC card for the MC, with the PO, and SFD assigned the PEC document to the MC is titled GPC.

Using PEC

• If the PEC is unclear, contact to the CE Financial Manager.
• When balance runs lows within the SFD you must work with the CE Financial Manager to load

Other Sources

• SFD ensures that transactions are recorded and installations follows through the FAR to ensure everything has been met

Managing Vendor Records

Shops and MC has order inventory to follow instructions. if the shop MRDD they can use the local vendors to order, modify vendors is requested. The purpose to not use the same vendors so the price, to ensure their better vendors to work with Before MP process for the inventory there has to be an award System for award management also know as (SAM)

Vendors and the System for Award Management (SAM)

• The CUST or MC may decide products from a specific vendor by ordering items to be in place if the NEXGEN is setup and the table can be pushed.
• SAM DATA

SAM

• The SAM vendor records are not modifiable and are available when preforming through the NexGen system.
• If local vender is used, the file allow NEW, local contact, performance feedback.
• MC or technician consult with the SAM to import data for an approved SAM vender as needed.

Local Vendor File

: Consist of a file of the vendors outside of the SAM table. It represents vendors that the unit desires for procurement of items.

The file allows new vendors to be loaded in NexGen to a local file. The local vendor records are modifiable. therefore, contact information and performance feedback can be used for future transactions from the vendor.

GOCESS PO Changes

• changes in the MC or approved by MC and maintenance shops MC ensures quantity and is supported when WT and WG is used.

Before being ordered and consulted throughout the process.

Chapter 8 Receipt and Invoice

Receiving: Taking possession of products for inspection, place them into bench stock, or deploy them to the end user (requester) for immediate use. Inspecting: Examining products to determine conformance to the purchase specifications after delivery.

8.1 Receiving Inventory Items from Vendors

The process involves receipt of the Inventory Item. Is to maintain what is acquired. When the material has arrived at the receiving area take the following steps:

• Person is responsible for damage within shipment.
• open the shipping container if item is damaged MC working with the vendor to solve item is useable. Locate the packing list between the items received and shipping and sign the document.
• If the vendor did not provide the list you can prepare documents you can submit the original to the correct employee.

8.2 Processing the Receipt

When the item is in serviceable condition: quantities available for issues to work task WTS and WGs.

Received items- To full fill with MT requirements for the following dates.

8.3Receipt and Invoice at GOCESS Installations

MC processes to record the final price also that as no interaction with the SFD process.

8.4 Partial Receipts

MC procure Items in specific quantity to support WTS and WGs requirements. If there is quantity is missing MC processes a partial process through the PO system to maintain items issues and the WT is available. MC will do and see what best for processing and can have mutiple partial receipts.

8.5 Cost Change

After PO invoice is created or a CC, the CMC can provide to the CE the correct debit to make budget changes. To make a manual adjustment from a budgeted to make amount for the SFD process from PO

8.6 Final Cost Adjustments

Can adjust final cost amounts document the items and decrease when the final invoice can be made.

8.7 Material Receit validation

MC coordinates with the customer vs PO to ensure items is received. the coMC will need to resolve its processes for document control. If the document doesn't match this is the receipt.

• use the receipt sheet form in the AFCC COM is to ensure that the common installation has common knowledge in the process.

Haxmart is 49FCR Code definition, to manage and prescribe from chapter 3 DAF HMM program. AFJ 21-209 in the manual

Harmat is a material.

• Craftemns require Haxmat to be required in day of days operations through LRS , per Dafi 65 HAZA may be authorized by the Base and team members.

9.1 Purpose of HAZMAT management and EESOH-MIS

Government will utilize the EESOH-MIS for requesting authorization approval for the CE the environment flight that they will preodive , MC ensures all items added to the PO. The order to has authorization/and a store level document.

To do not exceed the level authorization:

Processing transactions within the EESOH-MIS and NexGen is required duties.

9.2 Obtaining Authorization of EESOH / Exeption list

Need approval through AF 4652

9.3 Haxwat Starage and Restritction

The base Hax Mart, and for the most part is required as far as restrictions.

No hzarads no material.

9.4 Labeling and Issue

Base HAZMART to get the material or barcode that includes material. After disposal for the HAx Mart the information should update per install instructions.

9.5 HAZMAT cautions

May be exposed to Environmental and occupational factors. The craftsman needs the SDS sheet through the hazwart program. Needs any coordination for usage.

MC coordinates authorizations. -nexgen PO receipts and final invoices.

Is processed to the WT for the WC for the shop rate to be maintained

9.6 hazardous material pharmacy operations .

Harmat is only authorized with any source, most cel units use or contracted unit for support requirements. Ce has to ensure for operations on a proper.

• HAZMART for all issues made ot workgroups, the hazmarts update EESOH, Local porcedures determine the organization resposnible for processing updates to EESOH

9.7 Ordering Hazmat Pharma

Shops order Items through MC to the Harmat through a PO system to for receive and the for that order. Shops will order that through the Authorize list through MC.

9.8 Hazardous Waste HAZWaste

The WG process handle HAZWastes, if the material are outdated. Then be turned into Hazwaste facility. Then comply to installation guidelines for Fed and State level waste.

Directives Applicable to Hazmat

Hazmart has instructions the for authroization, safe use, and disposals, MC has to coordinate the HM for procurement needs. The shops must return material and all documeints that need to be processed in any playbook