MS Word Fonts and Formatting

Fonts in MS Word

• Commonly used fonts in MS Word include various options.
• By default, the font used for text in MS Word is a specific one.
• The look of a font can be varied by changing font style, size, and other attributes.

Formatting in MS Word

• The Mini Toolbar appears when the user selects text.
• The Font group includes buttons for changing font and most font attributes.
• If a font attribute does not appear in the Font group, click the Dialog Box Launcher.
• The Dialog Box Launcher displays additional font attributes.

Paragraphs in MS Word

• A paragraph is created by typing text and then pressing the Enter key.
• The look of a paragraph can be changed by modifying alignment, indentation, and spacing.

Margins and Alignment in MS Word

• The white space around the text on each page is known as the margin.
• To define the margins of the document, click the Page Layout tab.
• To make multiple adjustments to alignment, indentation, and spacing, use the Paragraph dialog box.
• The Paragraph dialog box can be displayed by clicking the Dialog Box Launcher.

Indentation and Line Spacing in MS Word

• To indicate where each line of text starts and ends, drag the First Line Indent marker.
• To indicate where the first line of the paragraph begins, drag the Top Indent marker.
• To indicate where the second and subsequent lines of the paragraph begin, drag the Hanging Indent marker.
• To indicate where the text indents, drag the Left Indent marker.
• To indicate where the text wraps, drag the Right Indent marker.

Alignment Options in MS Word

• To align each line of the paragraph at the left margin with a ragged right edge, click the Align Left button or press Ctrl + L.
• To align each line of the paragraph at the right margin with a ragged left edge, click the Align Right button or press Ctrl + R.
• To align each line of the paragraph between the left and right margins with left and right ragged edges, click the Justify button or press Ctrl + J.
• To align each line of the paragraph between the margins, creating even left and right edges, click the Justify button or press Ctrl + J.

Line Spacing in MS Word

• To adjust the spacing between lines in a paragraph, click the Line Spacing button.
• The user can add space between paragraphs by adjusting the Paragraph Spacing.

Lists in MS Word

• To start a bulleted list, click the Bullets button or press Ctrl + Shift + L.
• To start a numbered list, click the Numbering button or press Ctrl + Shift + F.
• Typing an asterisk at the beginning of a paragraph and then pressing the spacebar key starts a bulleted list.
• Typing the number 1 followed by a period at the beginning of a paragraph and then pressing the spacebar key starts a numbered list.
• To end a list, click the Bullets arrow or Numbering arrow in the Paragraph group and then click None, or press Ctrl + Shift + L or Ctrl + Shift + F.