MS Word 2016 Overview
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Questions and Answers

Which document view allows for hidden editing tools, filling the screen with the document?

  • Draft Layout
  • Web Layout
  • Read Mode (correct)
  • Print Layout

What command is NOT available by default on the Quick Access Toolbar?

  • Save
  • Undo
  • Delete (correct)
  • Repeat

How can you access additional commands to add to the Quick Access Toolbar?

  • Click the drop-down arrow (correct)
  • Right-click on the Ribbon
  • Go to the File menu
  • Select from the View tab

Which option allows you to adjust your document with precision?

<p>The Ruler (B)</p> Signup and view all the answers

Which of the following views shows page breaks to indicate how the document will appear when printed?

<p>Print Layout (A)</p> Signup and view all the answers

Which operation is performed to show or hide the Ruler?

<p>Toggle the checkbox in the View tab (A)</p> Signup and view all the answers

What feature allows you to split the screen and view two parts of your document simultaneously?

<p>View Tab (C)</p> Signup and view all the answers

Which feature appears in the Ribbon when working with specific items, such as tables or pictures?

<p>Contextual tabs (C)</p> Signup and view all the answers

Which feature of the References tab allows you to create an organized list of the sources used in a document?

<p>Bibliography (D)</p> Signup and view all the answers

What is the primary use of the Mailings tab in Word?

<p>Composing letters and creating labels (D)</p> Signup and view all the answers

Which of the following document views allows you to see how the document will look when printed?

<p>Print Layout (A)</p> Signup and view all the answers

How can users customize the Quick Access Toolbar in Word?

<p>By adding any available commands (B)</p> Signup and view all the answers

What feature of the Review tab allows users to leave feedback on a document?

<p>Adding Comments (D)</p> Signup and view all the answers

Which tool in the Layout tab allows you to adjust the page's physical orientation?

<p>Page Orientation (A)</p> Signup and view all the answers

Which command in the References tab is important for academic papers and includes detailed sources?

<p>Bibliography (B)</p> Signup and view all the answers

Which tab would you typically use to format and style a document in Word?

<p>Design (C)</p> Signup and view all the answers

What is the primary function of the insertion point in a document?

<p>To indicate where text can be entered (A)</p> Signup and view all the answers

What is the effect of the 'Cut' command on selected text?

<p>It moves the selected text to the clipboard (D)</p> Signup and view all the answers

How can you access Backstage view in Word?

<p>Click the 'File' tab on the Ribbon (A)</p> Signup and view all the answers

Which command would you use to save a document under a new name or location?

<p>Save As (B)</p> Signup and view all the answers

What happens when you highlight text in a document?

<p>It creates a visual cue for selected text (B)</p> Signup and view all the answers

Which feature allows users to change the layout of a Word document?

<p>Page Orientation (B)</p> Signup and view all the answers

To immediately access the Save command, which tool can you locate it in?

<p>Quick Access Toolbar (D)</p> Signup and view all the answers

Which statement about the Review tab is accurate?

<p>It provides options for document feedback and proofing (B)</p> Signup and view all the answers

Flashcards

Ribbon

A section of tools in Word, grouped under tabs, that contains formatting and editing tools.

Quick Access Toolbar

A toolbar above the Ribbon that provides quick access to common tools like save and undo.

Ruler

A tool above the document used to precisely adjust margins, tabs, and other document elements.

View Tab

Allows switching between different document views like read mode, print layout

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Contextual Tabs

Special formatting tools on the Ribbon that appear when working with certain items like tables or pictures.

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Document Views (Word)

Different ways to see a document in Word, such as Read Mode, Print Layout, and Web Layout, changing how the document displays.

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Read Mode (Word)

A view in Microsoft Word where editing tools are hidden, allowing for full-screen viewing of the document.

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Print Layout (Word)

The standard view in Microsoft Word where the document is displayed as it will look when printed, showing page breaks and margins.

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Insertion Point

The blinking vertical line in a document, indicating where text will be entered.

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Selection Point (Text Selection)

Select text by placing the insertion point beside the text, clicking, dragging over the text, and releasing the mouse button.

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Copy and Paste

Creating a duplicate of selected text.

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Cut and Paste

Removing selected text from its original location and placing it elsewhere.

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Save

Saves the changes made to an open document.

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Save As

Saves a file with a new name or to a new location, creating a copy of the document.

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Backstage view

A view that provides options for saving, opening, printing, and sharing a document.

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New Document

Starts a new document in Word using a template.

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MS Word Function

MS Word is a word processing application for creating documents like letters, flyers, and reports.

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Word Interface

When you open MS Word, the start screen appears allowing new document creation and pre-made templates.

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Ribbon Tabs

The Ribbon in MS Word has nine tabs (File, Home, Insert, Design, Layout, References, Mailings, Review, View) each with tools for specific tasks.

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Home Tab Function

The Home tab in the ribbon offers basic word processing tools like copying, formatting, and aligning text. Used most often when working on a doc.

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Insert Tab Function

The Insert tab helps add visual elements to your documents like images, charts, shapes, etc.

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Design Tab Function

The Design tab offers formatting tools to enhance document appearance(borders, colors etc).

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Layout Tab Function

The Layout tab helps adjust document formatting for printing including page margins, orientation, and breaks.

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Reference Tab Function

The References tab adds features like footnotes, citations, table of contents, captions and bibliography. Essential for academic papers.

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Study Notes

MS-Word Overview

  • MS Word 2016 is a word processing application for creating various documents like letters, flyers, and reports.
  • The Word Start Screen appears when Word opens, allowing for new document creation.
  • The Ribbon contains multiple tabs with groups of tools for common tasks like copying, pasting, formatting, aligning paragraphs, and choosing styles.
  • Key Ribbon tabs include: File, Home, Insert, Design, Layout, References, Mailings, Review, View, and Help.
  • The Insert tab allows insertion of pictures, charts, tables, shapes, cover pages, etc.
  • The Design tab provides design tools for formatting, effects, and page borders.
  • The Layout tab lets you change print formatting including margins, page orientation, and page breaks.
  • The References tab enables footnotes, citations, tables of contents, captions, and a bibliography.
  • The Mailings tab helps in composing letters, envelopes, and labels.
  • The Review tab provides editing tools like adding comments and tracking changes.
  • The View tab allows switching between document views (e.g., Read Mode, Print Layout), and splitting the screen.
  • Contextual tabs under Format appear for items like tables and pictures.
  • The Quick Access Toolbar (located above the Ribbon) offers commonly used commands, like Save, Undo, and Repeat.
  • Backstage view in Word gives options for saving, opening files, printing, and sharing documents.
  • Saving a document: The command "Save" is used to save an already open or edited document. If saving anew, the "Save As" command is used.

Key Commands and Features

  • Copying and pasting text: Selecting text and copying creates a duplicate.
  • Cutting and pasting text: Selecting text and cutting removes it from the original location, then pasting it somewhere else.
  • Changing font, size, and color.
  • Page orientation
  • Highlighting text with bold, italics, and underlines.
  • Text alignment
  • Inserting tables, borders, and bullet formatting
  • Using the ruler for precise document adjustments
  • Hiding or showing the ruler
  • Different Document views (e.g., Read Mode, Print Layout, Web Layout).

Backstage View

  • Accessing Backstage view: Click the File tab on the Ribbon.
  • Creating a new document: Selecting "New", in the backstage view.
  • Saving: The "Save" command is used when working on an open document
  • Saving As: Used to create a new file at another location

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Description

This quiz covers the essential features of MS Word 2016, a powerful word processing application. Explore the prominent tabs in the Ribbon, such as Home, Insert, and Review, and learn how to effectively utilize tools for creating various documents like letters and reports.

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