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Questions and Answers
Who is primarily responsible for the recovery of rent for rent-returning buildings?
Who is primarily responsible for the recovery of rent for rent-returning buildings?
What is the minimum return percentage that should be obtained from the rents of residential buildings?
What is the minimum return percentage that should be obtained from the rents of residential buildings?
What must a Financial Adviser ensure before sanctions for grants are made?
What must a Financial Adviser ensure before sanctions for grants are made?
What document should be submitted to the Accounts Officer along with the pay bills?
What document should be submitted to the Accounts Officer along with the pay bills?
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What is used to determine the capital outlay on residential buildings?
What is used to determine the capital outlay on residential buildings?
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What must each officer's imprest amount be documented with?
What must each officer's imprest amount be documented with?
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What type of note must accompany amounts forwarded by Departmental Officers to Station Masters?
What type of note must accompany amounts forwarded by Departmental Officers to Station Masters?
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Under what condition can stations accept cheques for goods and parcels traffic?
Under what condition can stations accept cheques for goods and parcels traffic?
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What action is prohibited regarding international cheques for passenger fares?
What action is prohibited regarding international cheques for passenger fares?
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What happens if a cheque has not been cleared?
What happens if a cheque has not been cleared?
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Which of the following types of banks may be accepted for freight payments via cheque?
Which of the following types of banks may be accepted for freight payments via cheque?
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What form should be issued for only the cheque upon payment?
What form should be issued for only the cheque upon payment?
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What is one of the requirements for grants-in-aid to be sanctioned to Educational and Medical institutions?
What is one of the requirements for grants-in-aid to be sanctioned to Educational and Medical institutions?
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Which factor is NOT considered for first-time grants-in-aid to non-railway schools?
Which factor is NOT considered for first-time grants-in-aid to non-railway schools?
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Before a grant is paid to Railway Institutes or Sports Clubs, what must the sanctioning authority verify?
Before a grant is paid to Railway Institutes or Sports Clubs, what must the sanctioning authority verify?
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Which of the following is a condition that should be specified when sanctioning a grant?
Which of the following is a condition that should be specified when sanctioning a grant?
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What must be considered regarding the financial status of the school seeking a grant-in-aid?
What must be considered regarding the financial status of the school seeking a grant-in-aid?
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Which of the following authorities has the power to sanction grants-in-aid?
Which of the following authorities has the power to sanction grants-in-aid?
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What information must be included regarding the previous grants for schools applying for assistance?
What information must be included regarding the previous grants for schools applying for assistance?
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Which of the following statements is true regarding grants-in-aid?
Which of the following statements is true regarding grants-in-aid?
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When considering a grant for a school, which criteria regarding state support should be assessed?
When considering a grant for a school, which criteria regarding state support should be assessed?
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What should be considered when granting funds to Medical Institutions?
What should be considered when granting funds to Medical Institutions?
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What is a requirement for grants to Railway Institutes and Clubs?
What is a requirement for grants to Railway Institutes and Clubs?
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What is the maximum grant allowed for Railway Co-operative societies during the first three years?
What is the maximum grant allowed for Railway Co-operative societies during the first three years?
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What happens to unspent grant funds at the end of the financial year?
What happens to unspent grant funds at the end of the financial year?
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What must be included in each sanction letter regarding the unspent balance?
What must be included in each sanction letter regarding the unspent balance?
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Under what condition is the subsidy granted to Railway Co-operative societies?
Under what condition is the subsidy granted to Railway Co-operative societies?
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What is a requirement for grants to be sanctioned even beyond a financial year?
What is a requirement for grants to be sanctioned even beyond a financial year?
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How should sanctions be drafted for grants that may not be fully expended within a financial year?
How should sanctions be drafted for grants that may not be fully expended within a financial year?
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What is one condition that determines the grant to Railway Institutes?
What is one condition that determines the grant to Railway Institutes?
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What is the primary focus in calculating the per capita cost for Medical Institutions?
What is the primary focus in calculating the per capita cost for Medical Institutions?
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What is the reason for paying grants-in-aid to small institutions in three instalments?
What is the reason for paying grants-in-aid to small institutions in three instalments?
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What is required from institutions before sanctioning the final instalment of a grant?
What is required from institutions before sanctioning the final instalment of a grant?
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What happens if a portion of the grant is not required for the specified purpose?
What happens if a portion of the grant is not required for the specified purpose?
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What must the sanctioning authority do regarding the audited statements of accounts?
What must the sanctioning authority do regarding the audited statements of accounts?
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What is the implied condition regarding the expenditure of a grant for a specific object?
What is the implied condition regarding the expenditure of a grant for a specific object?
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When should institutions submit audited statements of accounts for the first two instalments of the grant?
When should institutions submit audited statements of accounts for the first two instalments of the grant?
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What is a key responsibility of the authority sanctioning the grant?
What is a key responsibility of the authority sanctioning the grant?
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What is the required certification regarding the actual utilization of the grant?
What is the required certification regarding the actual utilization of the grant?
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What does 'reasonable time' typically mean regarding the expenditure of a grant?
What does 'reasonable time' typically mean regarding the expenditure of a grant?
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What is a potential exemption for institutions regarding the submission of audited accounts?
What is a potential exemption for institutions regarding the submission of audited accounts?
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How are rent recoveries from Gazetted Officers classified?
How are rent recoveries from Gazetted Officers classified?
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What is the primary purpose of subclassifications under the Accounts Head Abstract Z-210?
What is the primary purpose of subclassifications under the Accounts Head Abstract Z-210?
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What methodology is used to estimate annual proforma recoveries from quarters occupied rent-free?
What methodology is used to estimate annual proforma recoveries from quarters occupied rent-free?
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What should be included in the tally at the end of the year to ensure accuracy in capital outlay?
What should be included in the tally at the end of the year to ensure accuracy in capital outlay?
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Why is the subclassification of Z-210 not uniformly applied across all railways?
Why is the subclassification of Z-210 not uniformly applied across all railways?
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What is the primary purpose of an imprest account?
What is the primary purpose of an imprest account?
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Which authority must specifically sanction the amount of imprest required?
Which authority must specifically sanction the amount of imprest required?
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What should occur to the imprest account before it is forwarded to the Accounts Officer?
What should occur to the imprest account before it is forwarded to the Accounts Officer?
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What is the expected outcome for the imprest account by the end of each month?
What is the expected outcome for the imprest account by the end of each month?
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What is a key responsibility of the holder of an imprest account?
What is a key responsibility of the holder of an imprest account?
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How should the imprest amount be determined according to the guidelines?
How should the imprest amount be determined according to the guidelines?
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What is a limitation placed on imprest holders regarding their accounts?
What is a limitation placed on imprest holders regarding their accounts?
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What should be verified before making a recoupment from the Imprest Account?
What should be verified before making a recoupment from the Imprest Account?
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Which aspect should NOT be included in the Imprest Account?
Which aspect should NOT be included in the Imprest Account?
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What ensures the correctness of the balance carried forward in the Imprest Account?
What ensures the correctness of the balance carried forward in the Imprest Account?
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What must be recorded under the signature of Executive Officers regarding the Imprest Account?
What must be recorded under the signature of Executive Officers regarding the Imprest Account?
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Which statement is true regarding the scrutiny of the Imprest Account?
Which statement is true regarding the scrutiny of the Imprest Account?
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What documentation is required if stock items are purchased with imprest funds?
What documentation is required if stock items are purchased with imprest funds?
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What type of payments are permissible through the Imprest Account?
What type of payments are permissible through the Imprest Account?
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What is checked to avoid extravagant rates in the Imprest Account?
What is checked to avoid extravagant rates in the Imprest Account?
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Which condition must be fulfilled regarding remittances in the Imprest Account?
Which condition must be fulfilled regarding remittances in the Imprest Account?
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What should the Financial Adviser obtain from the sanctioning authority for every grant made for specific purposes?
What should the Financial Adviser obtain from the sanctioning authority for every grant made for specific purposes?
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Which agency has the right to conduct a test audit of the institution's accounts at their discretion?
Which agency has the right to conduct a test audit of the institution's accounts at their discretion?
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What should be examined regarding unspent balances at the inspection of the sanctioning authority's offices?
What should be examined regarding unspent balances at the inspection of the sanctioning authority's offices?
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What is the primary purpose of the internal check for grants-in-aid?
What is the primary purpose of the internal check for grants-in-aid?
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What is one of the responsibilities of the Accounts Officer regarding grant sanctions?
What is one of the responsibilities of the Accounts Officer regarding grant sanctions?
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How should the Accounts of institutions receiving grants above specified limits be treated?
How should the Accounts of institutions receiving grants above specified limits be treated?
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What is the maximum amount for non-recurring grants that triggers specific sanction conditions?
What is the maximum amount for non-recurring grants that triggers specific sanction conditions?
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What must the Accounts Officer verify related to conditions attached to grants?
What must the Accounts Officer verify related to conditions attached to grants?
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What should be the focus of the local inspections conducted by the Financial Adviser?
What should be the focus of the local inspections conducted by the Financial Adviser?
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What is required from institutions if a portion of the grant is not needed for the specified purpose?
What is required from institutions if a portion of the grant is not needed for the specified purpose?
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What should be recorded in the manuscript register once sanctioned?
What should be recorded in the manuscript register once sanctioned?
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Which of the following conditions applies to accepting cheques for goods traffic?
Which of the following conditions applies to accepting cheques for goods traffic?
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What is the role of the Miscellaneous Receipts Transmit Note in the remittance process?
What is the role of the Miscellaneous Receipts Transmit Note in the remittance process?
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What type of receipts will not be granted until a cheque is cleared?
What type of receipts will not be granted until a cheque is cleared?
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What type of banks can be accepted for cheques concerning freight payments?
What type of banks can be accepted for cheques concerning freight payments?
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What should be done if a payment is made by cheque but the cheque has not yet cleared?
What should be done if a payment is made by cheque but the cheque has not yet cleared?
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Which alternative payment method is typically NOT accepted for passenger fares?
Which alternative payment method is typically NOT accepted for passenger fares?
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What is necessary for a cheque to be accepted as payment other than freight?
What is necessary for a cheque to be accepted as payment other than freight?
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What document must accompany money forwarded to Station Masters for remittance?
What document must accompany money forwarded to Station Masters for remittance?
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Study Notes
Miscellaneous Expenditure
- Cash Imprest Account (1601): A fixed sum of money given to an official for petty office expenses and emergencies.
- Check of Imprest Account (1603): Verification of the imprest account accuracy. Check opening balance against previous balance, verify recoupments, ensure charges are properly pre-checked, ensure payments are legitimate (not irregular or unauthorized), and ascertain if payments made are in proper form (signed by payee or agent) and correct amounts (bill amount over Rs. 20 requires revenue stamps), and are written both in numbers and words.
- Departmental Receipts (1604): Departmental receipts should be transmitted to stations.
- Local Cheques (1606): Railway stations can accept local cheques for government dues under specific conditions and with oversight by the General Manager. Specific conditions include deposits with the government as security.
- Erasures, Over-writings (1609): Corrections must be precisely recorded with red ink over the error.
- Grants-in-Aid (1611): Grants must be clearly defined with regards to the purpose.
- Responsibility for Overcharges (1610): Officers responsible for bills/pay orders are accountable for their accuracy.
- Duplicates/Copies (1611): No duplicate/copies of official documents (receipts or bills) are to be issued if originals haven't been lost; exceptions are when duplicate bills are already part of the standard procedure.
- Buildings and Rents (1620): Rent rolls (1621) and associated reports detailing building data, occupants, and rent are reviewed and managed.
- Rent Variation Memo (1623): Records of monthly variations in rent recoveries and their corresponding justification.
- Classification of Recoveries (1627): Specific categories/codes are used to record recovered rent for each building type to track recoveries properly, with separate categories for outsiders.
- Payment to Labor (1632): Accounts staff witnesses payments to labor without advance notification, focusing on temporary staff and payments related to the station.
- Internal Check of Grants-in-Aid (1619): Checks on how the grants are used including verifying the grants' purpose. Ensure all funds are used correctly, and that rent for outsider quarters is properly accounted for. Inspecting records of funds or the institution receiving the grants.
- Acceptance of Local Cheques (1606): Stations can accept local cheques for Government dues from firms with a minimum monthly freight deposit as security.
- Transmission of Receipts (1605): Departmental officers must forward receipt amounts to station masters with a detailed receipt transmit note.
Additional Details
- Financial Year: The financial year is a critical consideration for many of the processes described; grants can extend into future years if necessary, and unspent balances will be surrendered or applied to the following year's grant if applicable.
- Recurring/Non-Recurring Grants: The nature of funding (recurring or non-recurring) influences how funds are handled. Specific procedures are outlined for recurring grants.
- Railway Institutes & Clubs: Grants may go to specific institutions
- Local Bodies: Grants may be issued to various outside bodies involved in commerce, education, or other relevant fields.
- Recurring grants exceeding Rs. 1 lakh / Non-recurring grants exceeding Rs. 5 lakhs: These grants also have additional requirements related to accounts auditing.
- Statements of Variations (1623): Used to document changes in rent recoveries, comparing house rent for the given month versus the prior month.
- Rent Rolls (1621): Rent roll information is collected and summarized for each building, by type of occupant, to determine how much rent should be collected.
- Buildings (Residential): New buildings added are reviewed, and accounts are kept up-to-date for all buildings.
- Outsider Rents (1631): Special procedures exist to track rent from individuals outside the railway, that may differ from employees' quarters.
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Description
Explore the essential concepts of miscellaneous expenditure including cash imprest accounts, verification procedures, and handling local cheques. This quiz covers crucial guidelines for maintaining proper financial records and ensuring compliance with government regulations. Test your knowledge of financial accountability in departmental operations.
