Microsoft Word Insert Tab Fundamentals

Insert Tab

• The Insert Tab is the second tab in the Ribbon and contains commands for inserting different elements into a document.
• The tab is divided into seven groups: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbol.

Cover Page

• A cover page is like the cover of a book and contains basic information such as the title, date, author, and more.
• To insert a cover page:
  • Click the Insert Tab and click the Cover Page button in the Pages group.
  • Select the cover page you want to insert from the list of built-in cover pages.
  • The cover page appears as the first page in the document, regardless of the insertion point.
• To edit a cover page:
  • Click in a placeholder and type your own text.
• To save a cover page:
  • Select the cover page, click the Cover Page button, and then click "Save Selection to Cover Page Gallery."
  • Type the name of the cover page and click OK.
• To remove a cover page:
  • Click the Insert Tab, click the Cover Page button, and then click "Remove Current Cover Page."

Blank Page

• The Blank Page command is used to insert a blank page anywhere in the document.
• To insert a blank page:
  • Place the insertion point where you want to insert a blank page.
  • Click the Insert Tab and click the Blank Page button in the Pages group.
• There are two cases:
  • If the cursor is at the end of the current page, a blank page is inserted after the current page.
  • If the cursor is between text, a blank page is inserted after the current page, and the text after the insertion point is moved to the new page.

Page Break

• The Page Break command is used to start a new page.
• To insert a page break:
  • Place the insertion point where you want to begin a new page.
  • Click the Insert Tab and click the Page Break button in the Pages group, or press Ctrl + Enter.
• There are two cases:
  • If the cursor is at the end of the current page, a page break is added at the insertion point, and the insertion point is moved to a new page.
  • If the cursor is between text, a page break is added at the insertion point, the insertion point is moved to a new page, and the text after the insertion point is moved to the new page.

Picture

• To insert a picture:
  • Click the Insert Tab and click the Picture button in the Illustrations group.
  • Navigate to the file you want to insert, select it, and click Insert.
• The picture is inserted into the document, and the Format contextual tab appears on the Ribbon under Picture Tools.
• To change the size of a picture:
  • Select the picture, click the Format contextual tab, and specify the measurements in the Height and Width text boxes.
• To crop a picture:
  • Select the picture, click the Format contextual tab, and click the Crop button.
  • Click and drag the picture cropping handles.
• To change the visual style of a picture:
  • Select the picture, click the Format contextual tab, and select a style from the Picture Styles group.
• To add a border to a picture:
  • Select the picture, click the Format contextual tab, and click the Picture Border button.
  • Change the border color, thickness, and style.
• To clear the border of a picture:
  • Select the picture, click the Format contextual tab, and select No Outline.
• To apply special effects to a picture:
  • Select the picture, click the Format contextual tab, and click the Picture Effects button.
  • Select an option from the menu.

ClipArt

• ClipArt is a collection of pictures and graphics included with Word.
• To insert ClipArt:
  • Click the Insert Tab and click the ClipArt button in the Illustrations group.
  • Type the name of what you're looking for in the "Search for" text box and click Go.
  • Click the clip art you want to insert.
• To close the ClipArt task pane:
  • Click the Close button in the upper-right corner.

ScreenShot

• A screenshot is an image of any visible item on your monitor.
• To insert a screenshot of an open window:
  • Click the Insert Tab and click the Screenshot button in the Illustrations group.
  • Select an image from the Available Windows gallery.
• To insert a screen clipping:
  • Make the window from which you want to take a screen clipping active.
  • Click the Insert Tab and click the Screenshot button list arrow.
  • Select Screen Clipping.
• To cancel a screen clipping:
  • Press the Esc key.

Shapes

• Word comes with an extensive set of ready-made shapes, called AutoShapes.
• To insert a shape:
  • Click the Insert Tab and click the Shapes button in the Illustrations group.
  • Click the shape you want to insert.
  • Click and drag on the page until the shape reaches the desired size.
• To add text to a shape:
  • Click the shape and start typing, or right-click the shape and select Add text.
• To change the fill color of a shape:
  • Double-click the shape, click the Format contextual tab, and click the Shape Fill button.
  • Select an option from the menu.
• To remove the fill color of a shape:
  • Double-click the shape, click the Format contextual tab, and click the Shape Fill button.
  • Select No Fill.
• To change the outline of a shape:
  • Double-click the shape, click the Format contextual tab, and click the Shape Outline button.
  • Select an outline color and thickness.
• To change the visual style of a shape:
  • Double-click the shape, click the Format contextual tab, and click the More button.
  • Select a style from the Shape Styles group.

Resizing Objects

• To resize an object:
  • Click the object to select it.
  • Click and drag one of the object's sizing handles.
  • Release the mouse button.
• To maintain the object's proportions while resizing:
  • Hold down the Shift key as you drag.

Moving Objects

• To move an object:
  • Click and drag the object to a new location.
  • Release the mouse button when the object is positioned where you want it.

Copying Objects

• To copy an object:
  • Press and hold down the Ctrl key.
  • Click and drag the object to a new location.
  • Release the mouse button, and then release the Ctrl key.

Deleting Objects

• To delete an object:
  • Select the object.
  • Press the Delete key.

Aligning Objects

• To align objects:
  • Select the objects.
  • Click the Format contextual tab and click the Align button.
  • Select an alignment option from the menu.

Layering Objects

• By default, the first object inserted in a document is assigned to the bottom layer.
• Each object inserted thereafter is assigned one level above.
• The final object inserted appears on the topmost layer.
• To layer an object:
  • Select the object.
  • Click the Bring Forward or Send Backward button, or click the button list arrow and select an option.
• The four layering commands are:
  • Bring to Front: Brings the selected object in front of all other objects.
  • Send to Back: Sends the selected object behind all other objects.
  • Bring Forward: Brings the selected object up one layer.
  • Send Backward: Sends the selected object down one layer.