Microsoft Word Chapter 3

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Questions and Answers

What is the effect of decreasing the point size when setting the border width?

The border changes color.

The border becomes thicker.

The border becomes thinner. (correct)

The border becomes invisible.

What is the purpose of the Shift key when resizing an image?

To flip the image horizontally.

To maintain the image's proportions. (correct)

To delete the image.

To rotate the image clockwise.

What happens to the line spacing when an image is inserted into a document?

It remains unchanged.

It is deleted.

It increases to fit the image size. (correct)

It decreases to fit the image size.

What is the shortcut to undo a previous action in Microsoft Word?

Ctrl+Z (B) Signup and view all the answers

Why are images useful in a document?

They can make the document more engaging and explanatory. (B) Signup and view all the answers

How do you rotate an image in Microsoft Word?

By clicking and dragging the circular arrow at the top of the image. (B) Signup and view all the answers

What is the result of inserting an image into a document?

The image appears where the cursor is placed. (A) Signup and view all the answers

What is an advantage of using images in a document?

They can explain a concept better than written content. (D) Signup and view all the answers

What happens when a user clicks on a hyperlink if they don't have the linked file on their computer?

They will not be able to open the file (D) Signup and view all the answers

How can you preview where a hyperlink will take you?

Hover over the hyperlink (B) Signup and view all the answers

What happens to the color of a hyperlink after it has been clicked?

It changes to purple (D) Signup and view all the answers

What happens when you hold down the Ctrl key while clicking on a hyperlink?

The webpage or email will open (C) Signup and view all the answers

What is the default browser that will open when clicking on a hyperlink?

Microsoft Edge (B) Signup and view all the answers

How can you set a different browser to open hyperlinks?

By setting that program as your default browser (D) Signup and view all the answers

How do you edit a hyperlink?

By right-clicking on the hyperlink and selecting Edit Hyperlink (D) Signup and view all the answers

What is one of the benefits of using tables in a Word document?

To communicate information more effectively and engage readers (A) Signup and view all the answers

What happens when you remove a hyperlink?

The hyperlink is replaced with plain text (A) Signup and view all the answers

What is the purpose of the Insert Table… option in Word?

To create a table with more rows and columns than the grid provides (D) Signup and view all the answers

How can you insert more rows and columns into a table in Word?

By right-clicking in the table and selecting to insert more rows and columns (A) Signup and view all the answers

What is the benefit of using the Insert Table… option in Word?

It allows you to choose the column width (A) Signup and view all the answers

Why are tables useful in business communication?

They can communicate information more effectively and engage readers (A) Signup and view all the answers

What is the first step in creating a table in Word?

Click Insert>Table and select how many rows and columns you want (C) Signup and view all the answers

How can you select multiple cells in a table in Word?

By clicking and dragging your mouse across the cells (A) Signup and view all the answers

What is the purpose of using tables in a Word document, according to the chapter?

To organize and display data (A) Signup and view all the answers

What is the primary function of a hyperlink in a document?

To provide a shortcut for the audience to access additional information (C) Signup and view all the answers

What happens when a hyperlink is clicked that links to an email address?

The email program opens to send an email to that address (A) Signup and view all the answers

How do you add a hyperlink to a Word document?

Using the shortcut Ctrl+K or right-clicking the selected text and selecting Hyperlink (A) Signup and view all the answers

What is the purpose of the Text to display textbox in the Hyperlink dialog box?

To enter the text that will be formatted as a hyperlink (C) Signup and view all the answers

Where can you type a file path to link to files stored on your computer?

In the Address textbox (A) Signup and view all the answers

Why do hyperlinks not work when a document is printed?

Because they are only for digital use (A) Signup and view all the answers

What is the default color of a hyperlink in a Word document?

Blue (A) Signup and view all the answers

What is the purpose of the Address textbox in the Hyperlink dialog box?

To enter the URL or email address that the hyperlink will send users to (D) Signup and view all the answers

What is the purpose of a watermark in a document?

To identify the document with a specific image or text (D) Signup and view all the answers

Where can you find the Watermark option in Word?

Design tab (B), Page Layout tab (C) Signup and view all the answers

What happens when you choose a watermark from the menu?

It applies to every page in the document (D) Signup and view all the answers

How do you customize the text and appearance of a watermark?

By clicking Custom Watermark… at the bottom of the Watermark menu (C) Signup and view all the answers

What is the effect of unchecking the semitransparent box?

The watermark becomes more visible (C) Signup and view all the answers

How do you add an image as a watermark?

By going to the Design tab, selecting Custom watermark…, and then Picture Watermark (B) Signup and view all the answers

What is the effect of unchecking the Washout box?

The watermark becomes more visible (B) Signup and view all the answers

What is the result of using the Watermark feature in Word?

A document with a watermark on every page (D) Signup and view all the answers

Study Notes

Creating Tables

To create a table in Microsoft Word, click Insert > Table and select the number of rows and columns from the grid, or use the Insert Table… option for more control over the table dimensions.
Right-clicking in the table allows you to insert or delete cells, and select multiple cells or entire rows and columns by clicking and dragging your mouse across the cells.
The border of a table cell can be controlled, with options to change the width or thickness of the border, and which sides of the cell the border appears on.

Adding Images

Images can be added to a Word document by placing the cursor where you want the image to appear, then going to Insert > Pictures and selecting a picture from your computer.
The image can be resized by clicking and dragging the corners or sides, and rotated by clicking and dragging the circular arrow at the top.
Holding down the Shift key while resizing an image maintains its proportions.

Text Wrap

Images are treated as inline text characters, which can increase the line spacing in a document.
Text wrapping options can be changed to control how text wraps around an image.

Hyperlinks

Hyperlinks allow you to link to websites, email addresses, or files on your computer or in a shared database.
To add a hyperlink, select the text to be changed into a hyperlink, then use one of three options: Ctrl+K, right-click and select Hyperlink, or Insert > Links > Hyperlink.
The Hyperlink dialog box allows you to enter the address and text to display for the link.
Visiting a hyperlink can be done by clicking on the link, and can be customized to open in a different browser.

Watermarks

A watermark is an identifying image, shape, or piece of text that overlays a document.
To add a watermark, go to Design > Watermark, and choose from a menu or create a custom watermark.
Custom watermarks can be edited to change the text and appearance.
Image watermarks can be added by selecting a picture from your computer and adjusting the washout effect.

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Description

Learn how to use Microsoft Word effectively in business communication, including creating tables and images to convey information and engage readers.