Text Formatting in Business Documents Quiz

Document Formatting and Preparation

• Before working on a business document, create or find a Word document with at least 8 paragraphs and 3 pages long.
• The document can be on any topic, even an existing one from the workplace.

Modifying Document Styles

• To change existing styles, select text with the desired style and apply new attributes.
• For example, change the font size of the Heading 1 style from 16 pt to 14 pt.

Table Formatting

• Resize columns and rows in a table using the mouse or menu options.
• The method used depends on the type of information entered in the table.

Headers and Footers

• Headers and footers appear at the top and bottom of each page in a document.
• They typically contain information such as file path, date, and page number.

Creating Perfect Business Documents

• 5 steps to create perfect business documents:

Identify Your Audience

• Know your audience and direct your writing towards them.
• Consider the tone of the document and the audience's background information.

Identify the Document's Purpose

• Clearly express the document's objective to the reader.
• Ensure the reader understands the purpose of the document from the beginning.

Organize Your Writing

• Put yourself in the reader's shoes and consider the document's content and flow.
• Ensure the document is written in a cohesive manner and is interesting, clear, and informative.

Re-Read Your Business Document

• Re-read the document to pick out grammatical or typographical errors.
• Check for areas that need expansion or curtailment.

Make Your Business Document Appear Professional

• Ensure the document is professionally laid out on paper.
• First impressions are important, and a professional layout can make a difference.

Digital Storage

• Digital storage saves paper and space.
• It allows for quick retrieval of specific information from a database.
• It is a more efficient and less expensive way to store documents compared to paper storage.