Microsoft Word 2016 Basics

Podcast

Play an AI-generated podcast conversation about this lesson

Questions and Answers

What is the purpose of templates in MS Word?

To use custom formatting and designs to save time and effort (correct)

To create a new blank document

To access Backstage view

To save a document quickly

Where can you find the New option to create a new document from a template?

Insert tab

Home tab

File tab (correct)

Review tab

What is the main difference between the Save and Save As commands in MS Word?

Save is used for new documents, while Save As is used for existing documents

Save is used to save a document with the same name and location, while Save As is used to create a copy with a different name and location (correct)

Save is used for existing documents, while Save As is used for new documents

Save is used to save a document locally, while Save As is used to save a document online

What happens when you click the Open command in MS Word?

The Open dialog box appears, where you can locate and select a document to open Signup and view all the answers

Why is it important to save your document regularly?

To prevent your work from being lost Signup and view all the answers

What is the purpose of OneDrive in MS Word?

To save and share documents online Signup and view all the answers

How do you access the Save command?

By pressing Ctrl+S on your keyboard Signup and view all the answers

What happens when you click the Save command for the first time?

The Save As dialog box appears, where you can choose a file name and location Signup and view all the answers

Why would you use the Save As command?

To create a copy of a document while keeping the original Signup and view all the answers

What is the purpose of the Browse button in the Save As dialog box?

To select a location on your computer Signup and view all the answers

What is a benefit of using Office 365?

Software updates are free Signup and view all the answers

What is a character in Microsoft Word?

An Arabic alphabetical letter or a foreign alphabetical letter Signup and view all the answers

What is a paragraph in Microsoft Word?

A group of words or sentences that often ends by pressing the enter key Signup and view all the answers

What is a document file in Microsoft Word?

A document that can be saved with a name on the disk Signup and view all the answers

What is the purpose of the Copy function in Microsoft Word?

To select text and make a copy of it while keeping the original text Signup and view all the answers

What is the purpose of the Cut function in Microsoft Word?

To select text and move it to the clipboard Signup and view all the answers

What is the purpose of the Paste function in Microsoft Word?

To place text from the clipboard into the document Signup and view all the answers

What is the Writing Cursor in Microsoft Word?

The shape from which one can write inside the document Signup and view all the answers

What is the Start Screen in Microsoft Word?

The screen that appears when you open Word for the first time Signup and view all the answers

What is the Ribbon in Microsoft Word?

A tabbed system that contains multiple tabs Signup and view all the answers

What is the purpose of the Auto-hide Ribbon option?

To display the document in full-screen mode and hide the Ribbon Signup and view all the answers

How do you add a command to the Quick Access Toolbar?

Click the drop-down arrow to the right of the Quick Access Toolbar and select the command Signup and view all the answers

What is the purpose of the Ruler in Microsoft Word?

To make it easier to adjust the document with precision Signup and view all the answers

What happens when you click the Expand Ribbon command?

The Ribbon is maximized Signup and view all the answers

What is the purpose of the vertical scroll bar?

To move up and down through the pages of the document Signup and view all the answers

What is the purpose of the Read Mode view?

To open the document to a full screen Signup and view all the answers

How do you switch between different document views?

By locating and selecting the desired view command in the bottom-right corner of the Word window Signup and view all the answers

What is the purpose of the zoom control slider?

To zoom in and out of the document Signup and view all the answers

What is the purpose of the page and word count display?

To quickly see the number of words and pages in the document Signup and view all the answers

What is the purpose of the File tab?

To access Backstage view Signup and view all the answers

Study Notes

Microsoft Word

Introduction to Microsoft Word

Microsoft Word is a word processor that allows users to create, edit, and produce text documents.
It was created by Microsoft as a competitor to WordStar, the most popular word processor at the time.
Microsoft Office refers to Microsoft's entire suite of office productivity applications, and Word is one of the applications under this umbrella.

Basic Concepts of Microsoft Word

Character: A single letter or symbol, such as Arabic alphabetical letters (A, B, T, etc.) or foreign alphabetical letters (A, B, C, etc.).
Word: A group of letters that are not separated by a space and may have a meaning.
Paragraph: A group of words or sentences that often ends by pressing the Enter key.
Line: The shape of the text written to, where the writing cursor moves up or down.
Page: Contains a set of lines, and it is either empty or contains written text, with options to control direction (portrait or landscape).
Document File: A file that can be saved with a name on the disk within the file.

Getting to Know Word

Ribbon: A tabbed system used in Word instead of traditional menus, containing multiple tabs and groups of related commands.
Quick Access Toolbar: Located above the Ribbon, allows access to common commands no matter which tab is selected.

Showing and Hiding the Ribbon: Options to auto-hide, show tabs, and show tabs and commands.
Adding Commands to the Quick Access Toolbar: Click the drop-down arrow, select the command, and it will be added to the toolbar.

Navigating the Word Interface

Ruler: Located at the top and left of the document, used to adjust the document with precision.
Scroll Bar: Used to move up and down through the pages of the document.
Document Views and Zooming: Options to view the document in Read Mode, Print Layout, or Web Layout, and zoom in and out using the zoom control slider.

File Tab and Backstage View

File Tab: Used to access Backstage view, where you can create a new document, open a document, save and share documents, and access document properties.
New: Select Blank document or a template to create a new document.
Open: Navigate to the location of the document, select it, and click Open.
Save and Save As: Save a document, and Save As allows you to create a copy of the document with a different name and location.

Saving a Document: Click the Save command, choose a location, and enter a file name.
Save As: Used to create a copy of a document while keeping the original, and choose a different name and location.
Options: Access the Word Options dialog box to change the default save location.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Description

Learn the basics of Microsoft Word 2016, including benefits of using Office 365 and fundamental concepts of word processing. This quiz covers the basics of Microsoft Word, including character, paragraph, and page formatting.