Microsoft Office 365: Quick Access Toolbar and Tab Menu

Quick Access Toolbar

• Enables and disables AutoSave feature in MS Word, available in Microsoft Office 365.
• Requires saving the document in the cloud, where MS Word automatically saves the file every few seconds.

Tab Menu

• Consists of several tabs: Home, Insert, Design, Layout, References, Mailings, Review, View, and Help.
• Each tab has a specific function and command buttons with common functionalities.

Home Tab

• Standard view of Microsoft Word.
• Includes groups of commands:
  • Clipboard: cut, copy, paste, and format painter buttons.
  • Font: change and modify font face, size, color, and style.
  • Paragraph: insert ordered and unordered lists or bullets, change paragraph alignment, and set paragraph line spacing.
  • Styles: assign Normal, No Spacing to a paragraph, and different types of Heading and Title.

Insert Tab

• Contains additives for the document, such as:
  • Blank pages, tables, illustrations, hyperlinks, header & footer, text box, and symbols.

Design Tab

• Used for document formatting, including:
  • Setting themes, colors, and fonts.
  • Adding a watermark, modifying page color and page borders.

Layout Tab

• Contains icons for page setup and paragraph actions, including:
  • Margin, Orientation, Size, and Columns.
  • Arrange group for setting the position and wrap text layout of an image.

References Tab

• Used for adding:
  • Table of Contents, Footnotes, Bibliographic Information, Indexes, and Citations.

Mailings Tab

• Used for post-office related tasks, such as:
  • Creating custom envelopes, labels, certificates, and mails.

Review Tab

• Includes features for:
  • Spelling & Grammar check.
  • Built-in Thesaurus and Dictionary.
  • Tracking Changes, Checking Word Count, and Adding/Showing Comments.
  • Restrict Editing to set a password to a document.

Keyboard Shortcuts

• Various shortcuts for common actions, including:
  • Selecting all contents (Ctrl + A).
  • Copying (Ctrl + C), Cutting (Ctrl + X), and Pasting (Ctrl + V) text.
  • Undoing (Ctrl + Z) and Redoing (Ctrl + Y) last action.
  • Formatting text with bold (Ctrl + B), italic (Ctrl + I), and underline (Ctrl + U).
  • Increasing (Ctrl + ]) and Decreasing (Ctrl + [) font size.

View Tab

• Allows changing the view of the document in:
  • Read Mode.
  • Print Layout.
  • Web Layout.

MS Word Ribbon Commands

• Application button presents a menu of commands that involve doing something to or with a document or workspace.
• Quick Access Toolbar displays frequently used commands.
• Core tabs are always displayed.
• Contextual tabs are displayed only when a particular object type is selected.