Microsoft PowerPoint Features and Guidelines

Making Presentations Look Good

• PowerPoint’s Design tab lets you apply pre-made styles to your entire presentation
• SmartArt is a feature in Microsoft PowerPoint that lets you create professional-looking diagrams and graphics with ease.
  • SmartArt provides a wide range of pre-designed templates and styles that can be customized
  • Flowcharts, timelines, lists, and organizational charts are some examples of graphics that can be created.
• Transitions help your audience move from one slide to another smoothly.
  • Transitions can include speed, effects, and sounds.
  • Transitions can be applied by selecting the slide you’d like to transition to and then applying the effect by clicking the Transitions tab.

Guidelines for Creating Presentations

• Reveal information slowly: Break information into smaller chunks and reveal it one piece at a time.
  • Keep no more than 5 points on one slide
• Slides should support not replace your message: Slides are visual aids, not replacements for the presenter
• Use visuals wisely: Choose a few visuals that best explain your points.
  • Visuals should be clear and easy to see from a distance.
• Keep it simple: Use clean slides that are easy to follow and not overloaded with information.
• Use signposts: Transition from one slide to another by saying something like “Now, let us move on to our next topic…”
• Connect ideas: Show how the new topic relates to the previous one.
• Repeat key points: Mention a key point from the previous section to remind your audience of the flow.

Understanding PowerPoint Tabs for Presentations

• Transitions tab allows you to change the way one slide transitions to the next
• Slide Layout tab is useful for arranging the content and structure of your presentation slides.

Presentation Structure

• Keep slides concise and to the point
• Use visuals to support your points
• Use clear headings and subheadings
• Avoid Randomly arranging slides

Understanding Presentation Parts

• The conclusion is the part of a presentation that summarizes the main points and often includes a call to action
• The title slide introduces the presentation's topic.
• **The middle slides ** contain the body of the presentation, diving into the details of your topic.

Creating Effective Presentations

• Use separate slides for different facts to keep the audience focused.
• Use visuals such as images, charts, and diagrams to support your message and make the presentation engaging.
• Do not overload slides with too many visuals or words.
• Keep slides clear and easy to understand.
• Consider your audience and their level of understanding when creating your presentation.
• Use bullet points and simple phrases on slides to guide your presentation.
• The message of your presentation should be clear and concise.
• Use a story structure for your presentation with an introduction, main points, and conclusion.

Presentation Software

• Common presentation software includes MS PowerPoint, Google Slides, and Keynote.

Structuring Presentations in MS PowerPoint

• Use clear headings and subheadings to organize your presentation.
• Keep slides concise and focused on a specific point.
• Use visuals to support your points.
• The conclusion of a presentation should summarize the main points and often end with a call to action.

Transitions in MS PowerPoint

• The Transitions tab allows you to apply the effect of how one slide transitions to the next.
• Use transition effects and animations effectively to enhance the flow and visual appeal of the presentation.

Guidelines for Creating Effective Presentations

• Reveal information slowly in smaller chunks, using no more than 5 points per slide.
• Use SmartArt graphics to visualize information in various formats (Process, Hierarchy, Cycle).
• Customize SmartArt by adding text, changing shapes, and exploring different color combinations.
• Insert images and icons from online sources or your own collection to strengthen your message.
• Use animations to bring your presentation to life and enhance visual interest.
• Customize animations in the Animation Pane to adjust the effect and timing.

Adding Simple Animation

• Select the object you want to animate and click the Animations tab.
• Choose an animation from the available options, and apply it to the selected object.
• Use the Animation Pane to customize the animation of your selected object.

Organizing Content

• Use headings or titles to label each section in your presentation
• Divide your content into sections or chapters
• Each section should focus on a specific topic or idea
• Arrange sections in a logical order, usually from most to least important

Types of Pollution

• Air Pollution
• Water Pollution
• Land Pollution
• Noise Pollution

Creating Content for Each Section

• Stay on topic - stick to the main idea of each section
• Use images, graphs or videos to help explain your points
• Keep it simple - use simple language and avoid using too much text on one slide

Transitions

• Use transitions to create a smooth flow between slides
• Use transition effects to help your audience move from one idea to the next
• Transitions are like bridges that connect different sections of your presentation

Transitioning Techniques

• Use signposts - transition from one slide to another by saying something like "Now let us move on to our next topic..."
• Connect ideas - show how the new topic relates to the previous one
• Repeat key points - mention key points from the previous section to remind your audience of the flow

Creating Effective Presentations

• Reveal information slowly - break information into smaller chunks and reveal it one piece at a time. Aim for no more than 5 points per slide
• Use a simple font that is easy to read
• Choose a background color that does not distract from your message
• Avoid using too many colors or fancy animations that could distract your audience

Making Your Presentation Look Good

• Using the Design Feature
  • Open a new or existing presentation
  • Go to the "Design" tab at the top of the screen
  • Browse through the different designs and click on the one you like
  • Your whole presentation will change to match the style
• SmartArt
  • Open Microsoft PowerPoint and select the presentation you want to work on
  • Go to the slide you want to add SmartArt to
  • Click the "Insert" tab and then click on the "SmartArt" button
  • Select the category and SmartArt graphic that best suits your needs
  • Click "OK" to insert the graphic onto your slide
• Customizing SmartArt
  • Click on a shape to add text
  • Use the text pane to type in text for each shape
  • Change shapes by clicking on a shape and then going to the "Change Shape" option
  • Experiment with colors, styles, and layouts to change the visual appeal of your SmartArt

WordArt

• Select a PowerPoint slide to add WordArt to
• Go to the "Insert" tab and click on the "WordArt" button
• Select the WordArt style you want to use

Microsoft PowerPoint

• Microsoft PowerPoint is a presentation application
• The animation feature is used to add special effects between slides
• The slideshow feature is used to run or move presentation slides without a click
• The Design tab is used to change the background of slides

Purpose of Presentation

• A presentation is a method of communication, formal or informal, that uses visual aids like slides.
• The goal of a speaker is to convey a message to an audience, to educate, persuade, or entertain
• Presentations are vital in today's world and have many purposes:
  • Share information
  • Teach others
  • Convince others
  • Celebrate achievements

Audience for Presentations

• The audience is the group of people who will listen to a presentation
• Knowing the audience helps create a presentation that is interesting and easy to understand
• Examples of audiences include classmates, parents, and teachers.

Beginning a Presentation

• The beginning of a presentation is like a first impression
• The introduction should grab the audience’s attention
• The introduction should give a clear idea of what the presentation is about
• Tips for a strong introduction include:
  • Start with a captivating story, surprising fact, or thought-provoking question
  • State the purpose: tell the audience what the presentation is about and why it is important
  • Briefly mention the main topics or sections that will be covered

The Conclusion

• The conclusion should wrap up the presentation effectively
• Here are some tips for ending a presentation effectively:
  • Summarize the main points and remind the audience of the key ideas discussed
  • End with impact by finishing with a memorable quote, a call to action, or a final thought that leaves the audience thinking

Air Pollution

• Air pollution occurs when gases, dust, smoke, or odour get into the air and make it unclean
• Major causes of air pollution include:
  • Burning fossil fuels
  • Industrial emission
  • Transportation

How to Organize Content

• To make a presentation easy to follow, divide the content into sections or chapters
• Each section should focus on a specific topic or idea
• Sections should be organized in a way that makes sense, usually from the most important to the least important
• Use headings or titles to label each section
• Examples of pollution types include:
  • Air pollution
  • Water pollution
  • Land pollution
  • Noise pollution

Guidelines for Creating Content

• Stay on topic: Stick to the main idea of the section
• Use visuals: Include images, graphs, or videos to help explain your points
• Keep it simple: Use simple language and avoid too much text on one slide

Transitions

• Transitions are like bridges that connect different sections of a presentation
• The speed, transition effects, and sound can be controlled using the Transitions tab

Creating Effective Presentations: Guidelines

• Reveal the information slowly: Break information into smaller chunks and reveal one piece at a time
• Try to put not more than 5 points on one slide

WordArt

• WordArt can add a decorative element to slides
• If you want to customize WordArt, you can:
  • Select or highlight the WordArt text
  • Click on the WordArt Styles group on the Shape Format tab pane and select options such as text fill, outline, and effects
  • Select Shape Styles options from the Shape Format tab pane, such as shape fill, shape outline, or shape effects.

Using Images

• Images can help explain ideas and make presentations more exciting
• To add an image or icon:
  • Click the Insert tab
  • Click the Pictures, Photos, or Icons button
  • Search for the image or icon you want

Microsoft PowerPoint

• Microsoft PowerPoint is an application designed to create presentations.
• The application allows users to create slideshows that use animation for special effects between slides.
• The animation feature allows transitions between slides to run without requiring a click.
• The Design tab allows the user to customize the background of slides.

Purpose of Presentations

• Presentations are designed to communicate information formally or informally.
• They use visual aids like slides to help convey the speaker's message.
• The goal is to educate, persuade, or entertain the audience.
• Presentations are a vital skill for many of today's tasks.
  • Sharing Information: presentations can be used to communicate information to others.
  • Teaching Others: presentations are helpful tools for explaining topics and making learning more engaging.
  • Convincing: presentations can help persuade people to agree with your ideas.
  • Celebrating Achievements: presentations can be used to share achievements with others and to celebrate success.

Audience

• It is important to consider the audience when creating a presentation as their understanding of the information will affect how your presentation is received.
• Examples of audiences for presentations include:
  • Classmates: classmates will have shared knowledge that you can apply to making your presentation more engaging.
  • Parents: parents may not have the same knowledge as classmates or teachers, so you might need to clearly explain concepts to them.

Introduction

• The beginning of a presentation should grab the audience's attention and give context for the information being shared.
• Some tips for creating a strong introduction include:
  • Hook the audience: Start with a captivating story, surprising fact, or thought-provoking question.
  • State your purpose: Tell the audience what the presentation is about and why it is important.

Conclusion

• Your presentation should have a strong conclusion.
• It is important to:
  • Summarize your main points: remind the audience of the key points you discussed.
  • End with impact: finish with a memorable quote, call to action, or final thought that leaves them thinking.

Organizing Your Content

• To make a presentation easier to understand, divide the content into sections.
• Each section should focus on a specific topic.
• To organize content, use headings or titles to label each section.
• Arrange the sections in a way that makes sense, moving from the most important to the least important.

Content for Each Section

• When creating content for each section, remember the guidelines:
  • Stay on topic: Stick to the main idea of the section.
  • Include visuals: use images, graphs, or videos to help explain points.
  • Keep it simple: Use simple language and avoid too much text on each slide.

Transitions

• Transitions act as bridges between different sections in a presentation.

Creating WordArt

• Create new WordArt by selecting the object that will become WordArt. Click the Insert tab and select the WordArt option.
• Drag the WordArt to the desired place on the slide.
• Customize WordArt by highlighting it, going to the Drawing Tools, clicking the Shape Format tab, and selecting options from the Shape Styles group.

Using Images

• PowerPoint has a built-in image and icon search tool to help you find images to use.
• To search for images, click the "Insert" tab and select "Pictures".
• Type what you are looking for in the search box and PowerPoint will find images and icons to choose from.

Adding Simple Animation

• Select the object you want to animate and click the "Animations" tab.
• In the Animations tab, you can select from various animation options.
• To customize your animations, open the Animation Pane and use the down arrow to select the animation. You can customize the effects, duration, and more.

Introduction

• Start with a hook: engage the audience with captivating stories, surprising facts, or thought-provoking questions.
• State the purpose: explain the topic and its importance, briefly mentioning the main sections.

Creating Engaging Slides

• Avoid overwhelming slides with too much information.
• Use bullet points, images, and simple phrases to support the presentation.
• Use visuals to reinforce key points, choosing a few relevant images that explain the message.

Body

• Organize content into sections or chapters, each focusing on a specific topic.
• Use clear headings to label each section.
• Arrange sections in a logical order (from most important to least important).

Transitions

• Use transitions to connect different sections of the presentation.
• Use SmartArt diagrams to visually represent relationships and processes.

Conclusion

• Summarize key points, reminding the audience of the main ideas discussed.
• End with a call to action, a memorable quote, or a final thought that leaves the audience thinking.

Air Pollution

• Occurs when gas, dust, smoke, or odors pollute the air.
• Major causes: burning fossil fuels, industrial emissions, transportation.
• Consequences: breathing problems, health issues, environmental damage.
• Solutions: use renewable energy sources, reduce vehicle emissions, adopt sustainable practices.

Pollution

• Different types of pollution: air, water, land, noise.
• Each type needs to be addressed individually with appropriate solutions.

Body Language

• Key aspects: movement, gestures, contact, facial expressions.
• These elements influence how others perceive and understand your message.
• Understanding body language helps communicate effectively and build stronger connections.

WordArt

• Use WordArt to add special text effects to slides.
• Select a WordArt style from the Insert tab in PowerPoint.
• Experiment with different styles to create visually appealing and impactful text.

This quiz covers essential features of Microsoft PowerPoint, focusing on the Design tab, SmartArt, and transitions. It also provides guidelines for creating effective presentations by breaking down information and slide design. Test your knowledge on how to enhance your presentations using these tools and tips.