Power Apps - part 2

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Questions and Answers

What type of controls can be linked to data sources in Power Apps?

  • Screens
  • Buttons
  • Galleries
  • All of the above (correct)

When a Power App is created in Microsoft Dataverse for Teams, how is the app shared?

  • Can't be shared
  • Shared through a separate sharing process
  • Only with specific users
  • Automatically with all Microsoft 365 group members (correct)

What is a primary function of a button in Power Apps?

  • Creates a new screen
  • Changes properties of other controls (correct)
  • Can edit a single row in a data source
  • Linked to a data source

Which type of application is typically used by management and employees to create backend applications connected to Dataverse?

<p>Model-driven applications (B)</p> Signup and view all the answers

What is NOT necessary when creating Power Apps in Microsoft Dataverse for Teams?

<p>Creating a new model-driven app (C)</p> Signup and view all the answers

How many environments can exist when using Microsoft Dataverse for Teams?

<p>Only one environment (C)</p> Signup and view all the answers

What is required before a canvas app can be shared?

<p>Publish the canvas app (A)</p> Signup and view all the answers

Which data sources can canvas apps utilize?

<p>Microsoft Dataverse, Azure SQL databases, and other sources (D)</p> Signup and view all the answers

How are model-driven app forms linked?

<p>To a Microsoft Dataverse table (B)</p> Signup and view all the answers

What is the purpose of a view in a model-driven app?

<p>To display a subset of columns from a table as a list (A)</p> Signup and view all the answers

Match the following controls with their functions in Power Apps:

<p>Form = Used to view, edit, and create a single row for a data source Gallery = Displays a list of rows from a data source Button = Has a formula that can change the properties of other controls Screen = Not linked to a data source</p> Signup and view all the answers

Match the following Power Apps components with their sharing capabilities:

<p>Model-driven app = Typically used by management and employees Personal view = Not available to other users Power Apps created in Microsoft Dataverse for Teams = Automatically shared with all members of the associated Microsoft 365 group Apps created in other environments = Not automatically shared with all users</p> Signup and view all the answers

Match the following terms with their correct description:

<p>Canvas App = Must be published before sharing Model-driven App = Forms are linked to Dataverse table View Designer = Selects columns and defines filter criteria for rows Automated Flow = Triggered when new item is added to SharePoint list</p> Signup and view all the answers

Match the following features with their correct function:

<p>Email notification that does not affect sharing capabilities. = Email Allowing users to filter views in a model-driven app. = All Views Creating different forms with varying columns and layouts for a table. = Multiple Forms Associating business process flows with a Dataverse table. = Business Process Flows</p> Signup and view all the answers

Match the following requirements with their corresponding applications:

<p>Must be published before sharing. = Canvas App Linked forms to Dataverse table. = Model-driven App Selecting columns and defining filter criteria for views. = View Designer Creating automated flows triggered by SharePoint list updates. = Automated Flow</p> Signup and view all the answers

Match the following tasks with their correct applications:

<p>Allowing users to edit different fields using multiple forms. = Multiple Forms Determining which view is included in the app. = App Designer Filtering views by users in a model-driven app. = All Views Creating instant manual-triggered flows. = Instant Flow</p> Signup and view all the answers

A ______ displays a list of rows from a data source.

<p>gallery</p> Signup and view all the answers

A ______ has a formula that can change the properties of other controls.

<p>button</p> Signup and view all the answers

Power Apps created in Microsoft Dataverse for Teams are automatically ______ with all the members of the Microsoft 365 group to which the Team is associated.

<p>shared</p> Signup and view all the answers

A ______ view is not available to other users.

<p>personal</p> Signup and view all the answers

While multiple environments can be used with Microsoft Dataverse, only one environment can ______ when using Microsoft Dataverse for Teams.

<p>exist</p> Signup and view all the answers

A canvas app must be published before it can be ________.

<p>shared</p> Signup and view all the answers

When a canvas app is connected to a Microsoft Dataverse table, a _________ role must be assigned.

<p>security</p> Signup and view all the answers

To share an app, it is not required to allow users to _________ it.

<p>edit</p> Signup and view all the answers

The _________ designer determines which view is included in the app, not the view designer.

<p>app</p> Signup and view all the answers

What is the primary purpose of a button in Power Apps?

<p>A button has a formula that can change the properties of other controls.</p> Signup and view all the answers

Which type of controls can be linked to data sources in Power Apps?

<p>All the controls added to the screen can be linked to data sources.</p> Signup and view all the answers

What is the role of a gallery in Power Apps?

<p>A gallery displays a list of rows from a data source.</p> Signup and view all the answers

In Microsoft Dataverse for Teams, how many environments can exist?

<p>Only one environment can exist when using Microsoft Dataverse for Teams.</p> Signup and view all the answers

How are the apps created in Microsoft Dataverse for Teams shared?

<p>Apps created in Microsoft Dataverse for Teams are automatically shared with all the members of the associated Microsoft 365 group.</p> Signup and view all the answers

What must be done before a canvas app can be shared?

<p>A canvas app must be published before it can be shared.</p> Signup and view all the answers

When connecting a canvas app to a Microsoft Dataverse table, what is required?

<p>A security role must be assigned.</p> Signup and view all the answers

How are model-driven app forms linked?

<p>Model-driven app forms are linked to a Microsoft Dataverse table.</p> Signup and view all the answers

What determines which view is included in a model-driven app?

<p>The app designer determines which view is included in the app.</p> Signup and view all the answers

What data sources can canvas apps utilize?

<p>Canvas apps can use data from different sources including Azure SQL databases.</p> Signup and view all the answers

Flashcards

Model-Driven Applications

Designed for backend applications, model-driven apps provide a structured interface for managing data. They are typically used by internal users to access and manipulate information in a controlled environment.

Microsoft Dataverse

Dataverse offers a secure, centralized data platform. Dataverse tables store data, which can be accessed by Power Apps, Power Automate, and other Microsoft tools.

Model-Driven App Forms

Forms in model-driven applications provide a user interface for viewing, editing, and creating data records in Dataverse tables. Each form displays a subset of the table's fields, allowing for controlled access and specific workflows.

Forms Linked to a Dataverse Table

Forms in model-driven apps are not standalone but are inherently connected to a Dataverse table. Each form is designed to work with a specific table, allowing you to manage and interact with specific types of data.

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Multiple Forms per Dataverse Table

You can have many forms associated with a Dataverse table, each with a different set of fields and layout. This allows you to tailor user experiences for different roles or purposes.

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Business Process Flows

Business process flows guide users through a defined sequence of steps for completing a task. They are associated with a Dataverse table, not specific forms.

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Views in Model-Driven Applications

A view in a model-driven application allows users to see data from a Dataverse table in list format. You can customize views to display specific columns, filter data, and sort results.

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Forms for Access Control

To enable a different group of users to access and modify specific fields in Dataverse, you can create separate forms for each group.

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Views for Viewing Only

Views are not designed to be edited. To make changes to the underlying data, users need to access the data through forms.

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Canvas Applications

Canvas apps are highly customizable applications that are built to solve specific business problems. They are more visually driven, offering greater flexibility in design and user experience.

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Canvas App Data Sources

Canvas apps can utilize various data sources, not just Dataverse. They can connect to databases, APIs, and other external applications, expanding their data access and functionality.

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Power Pages

Power Pages offer a way to extend your Dataverse data to external users. Anyone with a web browser can access this information, making it ideal for customer portals or public-facing data display.

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Gallery Control

A gallery control is used to display a list of records from a data source, typically Dataverse. You can configure a gallery to show different information about each record and provide a way for users to interact with them.

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Study Notes

Forms and Galleries

  • A form is used to view, edit, and create a single row for a data source.
  • To configure a form, you select its data source.
  • A gallery displays a list of rows from a data source.
  • To configure a gallery control, you select its data source.

Buttons and Screens

  • A button has a formula that can change the properties of other controls.
  • A button can cause data to be saved, but the button is not linked to a data source.
  • A screen is not linked to a data source.
  • The controls added to the screen can be linked to data sources.

Model-Driven Applications

  • Model-driven applications are used to create backend applications connected to Dataverse.
  • They are typically used by management and other employees and can include business process flows for providing guidance to employees.
  • Model-driven app forms are linked to a Microsoft Dataverse table.
  • A form displays a subset of the columns for that table.
  • To enable a different group of users to edit different fields, a new form should be created.
  • A Microsoft Dataverse table can have multiple forms containing different columns from the table and different layouts.
  • The app designer can select which of the forms is available in the app.

Business Process Flows and Views

  • Business process flows are associated with a Microsoft Dataverse table, not the forms for the table.
  • A view displays columns from the table but as a list.
  • A form is required to edit the data.
  • The view designer allows you to select the columns from the table to be shown and define the filter criteria for the rows to be shown in the view.
  • The view designer also allows you to specify the sorting behavior of the rows in the view.
  • The app designer determines which view is included in the app, not the view designer.
  • All views can be filtered by the user in a model-driven app.

Canvas Applications and Power Pages

  • Canvas applications are used to create applications targeted at specific scenarios.
  • Desktop flows are used to create robotic process automations that automate manual tasks typically done by end users.
  • Power Pages sites provide external users access to Dataverse data.
  • They use model-driven application forms and views to display information to external users.

Microsoft Dataverse and Teams

  • Microsoft Dataverse is a data platform.
  • Power Apps created in Microsoft Dataverse for Teams are automatically shared with all the members of the Microsoft 365 group to which the Team is associated.
  • This solution requires Microsoft Dataverse for Teams to satisfy the requirements.
  • While multiple environments can be used with Microsoft Dataverse, only one environment can exist when using Microsoft Dataverse for Teams.
  • Additionally, apps created in other environments are not automatically shared with all the users the way they are when created in a Microsoft Dataverse for Teams environment.

Sharing and Publishing

  • A canvas app must be published before it can be shared.
  • When a canvas app is connected to a Microsoft Dataverse table, a security role must be assigned.
  • The email is only a notification; it does not affect sharing capabilities.
  • To share an app, it is not required to allow users to edit it.
  • Canvas apps can use data from different sources, including Azure SQL databases.
  • Model-driven apps and canvas apps use data coming from Microsoft Dataverse, not Azure SQL databases.

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