Microsoft Office Quiz

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Questions and Answers

Which command is not part of the three steps in the Mail Merge Helper process?

Create the main document

Merge the two files

Create a backup file (correct)

Set the mailing list parameter

What keyboard key should you hold down to select a block of text by clicking at its beginning and end?

Caps Lock

Shift (correct)

Alt

Control

What option should be selected under the ‘save’ tab if you want to ensure your document fonts are preserved when displayed on another computer?

Compress Document

Save as Template

Embed Fonts (correct)

Save as PDF

To apply the same formatting from one text to another in a document, what feature should you use?

Format Painter Signup and view all the answers

Which of the following features allows you to incorporate various elements when designing a web page in Word?

Web authoring tools Signup and view all the answers

What is the valid range for minimum and maximum zoom sizes in MS Word?

10 to 500 Signup and view all the answers

Which command should you always use before submitting a document to ensure its quality?

Spelling and Grammar Signup and view all the answers

How can you replace text in a document efficiently?

Ctrl + H Signup and view all the answers

What is the maximum number of columns that can be inserted in MS Word?

63 Signup and view all the answers

Which of the following can be done with document versions?

None of these Signup and view all the answers

What is the smallest font size available in the font Size tool on the formatting toolbar?

8 Signup and view all the answers

Which of the following is not considered a type of mail merge main document?

Text boxes Signup and view all the answers

What is the maximum number of lines you can set for a drop cap in MS Word?

10 Signup and view all the answers

Which of the following describes a bookmark in a document?

An item or location in the document identified by a name Signup and view all the answers

What is the purpose of the ruler in MS Word?

To set tabs and indents Signup and view all the answers

Which option in the File menu is used to close a file in MS Word?

Close Signup and view all the answers

What is the shortcut to access the File menu in MS Word?

Alt + F + A Signup and view all the answers

Which menu in MS Word allows you to insert tables, images, and hyperlinks?

Insert Signup and view all the answers

Which of the following shortcuts is used to access the Mailings menu in MS Word?

Alt + M Signup and view all the answers

What is the function of the Page Layout menu in MS Word?

To control page setup and themes. Signup and view all the answers

Which shortcut is used to access the Review menu in MS Word?

Alt + R Signup and view all the answers

Which menu contains tools for creating and managing footnotes in MS Word?

References Signup and view all the answers

What does the shortcut Alt + N do in MS Word?

Accesses Insert menu. Signup and view all the answers

Which menu in MS Word is responsible for merging mails and inserting merge fields?

Mailings Signup and view all the answers

Which of the following is a word processor?

MS Word Signup and view all the answers

Which option is used to store the duplicate of the active document permanently?

Save As Signup and view all the answers

What is the gutter margin?

Margin added to binding side of page when printing Signup and view all the answers

Where does the file name of the active document display?

Title Bar Signup and view all the answers

What is the purpose of word wrap?

Moving text automatically to the next line Signup and view all the answers

Which shortcut key is used to invoke thesaurus dialog box in MS Word?

Shift+F7 Signup and view all the answers

Which of the following are word processing software?

All of these Signup and view all the answers

Which language does MS Word use to create Macros?

Visual Basic Signup and view all the answers

The collection of Microsoft tools for document preparation, spreadsheets, and presentations is called _______.

MS Office Signup and view all the answers

In MS Office, which software is specifically used for preparation of documents?

MS Word Signup and view all the answers

What is the default extension for an MS Word document?

both a & b Signup and view all the answers

Which of the following can MS Word be used to prepare?

Letters and reports Signup and view all the answers

In the context of GUI programs, WYSIWYG stands for ________.

What You See, What You Get Signup and view all the answers

What function does a template serve in MS Word?

It serves as a standard setup for professional documents. Signup and view all the answers

In MS Word, which color underlines grammatical errors?

Red Signup and view all the answers

What is the purpose of a watermark in MS Word?

To add a faint image or text in the background. Signup and view all the answers

Study Notes

Microsoft Office Suite

Microsoft tools for creating documents, spreadsheets, presentations, database management, time scheduling, and emailing are collectively known as MS Office.
MS Word is the software designated for document preparation.

File Formats and Extensions

The default extension for an MS Word document is .docx, but .doc is also used for older versions.
Maximum number of columns in a Word document is 63; minimum number of rows and columns is 1.

Document Creation and Features

MS Word can be utilized to prepare a variety of documents such as letters, reports, brochures, and visiting cards.
"WYSIWYG" means "What You See Is What You Get," indicating printed documents will match what is displayed on screen.
Templates serve as standard typeset documents to create professional-looking materials.

Cliparts and Mail Merge

Cliparts are the collection of artworks/images available in MS Office.
MS Word can conduct mail merges using address input from various sources, including MS Excel and MS Access.

Checking and Enhancing Content

Grammatical errors are highlighted with a green underline, while spelling mistakes use a red underline.
MS Word supports lists, images, and tables to enrich documents.

A watermark is a faint background text or image on a page.
Navigation tools include shortcuts for accessing the Office menu and different functionalities such as "Save As" and "Open."

Menus and Shortcuts

The Home menu contains commonly used tools; shortcuts include Alt + H for Home and Alt + N for Insert.
The References menu provides tools for citations, bibliographies, and creating a table of contents.

Mailings and Review Tools

The Mailings menu facilitates tasks such as mailing and merging; the Review menu includes tools for proofing and tracking changes.
To replace text, the Ctrl + H shortcut is used, and spelling checks are essential before submitting documents.

The format painter allows users to replicate formatting from one section of text to another.
Drop caps can have a maximum of 10 lines, and bookmarks let users quickly navigate to specific document locations.

Fonts and Margins

The smallest font size available is 8, while the largest is 72.
Gutter margins are added to the binding side of a page for printing, ensuring the printed content is not obscured.

General Tips and Information

When preparing documents, use the 'Save As' option to store duplicate files permanently.
The user can insert images, tables, and hyperlinks via the Insert menu, enhancing document structure and appearance.
Spacing adjustments, such as word wrap, help in aligning text automatically, improving readability.
MS Word employs Visual Basic for Macros creation, enhancing user functionality.

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Description

Test your knowledge about Microsoft Office tools with this quiz. Answer questions related to document preparation, spreadsheet management, and the features of MS Word. Perfect for students and professionals looking to refresh their understanding of MS Office applications.