Microsoft Excel Shortcuts
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Questions and Answers

What happens when you press CTRL+A in Excel?

  • Selects the entire row
  • Selects the current region and its summary rows
  • Selects the entire worksheet (correct)
  • Deletes the current row

    • What is the function of CTRL+SHIFT+L in Excel?

  • Applies or removes underlining
  • Applies or removes bold formatting
  • Applies or removes italic formatting
  • Applies or removes filter (correct)

    • What is the shortcut to copy the contents and format of the topmost cell of a selected range into the cells below?

  • CTRL+D (correct)
  • CTRL+B
  • CTRL+C
  • CTRL+V

    • What is the function of CTRL+; in Excel?

    <p>Enters the current date</p> Signup and view all the answers

    What is the function of CTRL+~ in Excel?

    <p>Alternates between displaying cell values and displaying formulas</p> Signup and view all the answers

    What is the function of CTRL+1 in Excel?

    <p>Displays the Format Cells dialog box</p> Signup and view all the answers

    What is the function of CTRL+6 in Excel?

    <p>Alternates between hiding objects, displaying objects, and displaying placeholders for objects</p> Signup and view all the answers

    What is the function of CTRL+C followed by another CTRL+C in Excel?

    <p>Displays the Clipboard</p> Signup and view all the answers

    What does pressing F6 do in Excel?

    <p>Switches between the worksheet, Ribbon, task pane, and Zoom controls</p> Signup and view all the answers

    What does pressing SHIFT+F6 do in Excel?

    <p>Switches between the worksheet, Ribbon, task pane, and Zoom controls</p> Signup and view all the answers

    What does pressing CTRL+F6 do in Excel?

    <p>Switches to the next workbook window when more than one workbook window is open</p> Signup and view all the answers

    What does pressing F7 do in Excel?

    <p>Displays the Spelling dialog box to check spelling</p> Signup and view all the answers

    What does pressing CTRL+F7 do in Excel?

    <p>Performs the Move command on the workbook window</p> Signup and view all the answers

    What does pressing F8 do in Excel?

    <p>Turns extend mode on or off</p> Signup and view all the answers

    What does pressing SHIFT+F8 do in Excel?

    <p>Enables adding nonadjacent cells or ranges to a selection</p> Signup and view all the answers

    What does pressing F9 do in Excel?

    <p>Calculates all worksheets in all open workbooks</p> Signup and view all the answers

    What is the shortcut to access the Visual Basic Window?

    <p>ALT+L+V</p> Signup and view all the answers

    Which shortcut is used to record a macro in Excel?

    <p>ALT+L+R</p> Signup and view all the answers

    What is the shortcut to access the 'More Controls' option within Active X Controls?

    <p>ALT+L+I+M</p> Signup and view all the answers

    Which shortcut is used to enter Design Mode in Excel?

    <p>ALT+L+D+M</p> Signup and view all the answers

    What is the shortcut to access the 'Properties' window in Excel?

    <p>ALT+L+L</p> Signup and view all the answers

    Which shortcut is used to view the source code of a selected object in Excel?

    <p>ALT+L+X</p> Signup and view all the answers

    What is the shortcut to access the 'Run Dialog' in Excel?

    <p>ALT+L+N</p> Signup and view all the answers

    Which shortcut allows you to move to the next cell in a worksheet?

    <p>ARROW</p> Signup and view all the answers

    What does the shortcut ALT+SHIFT+F10 do?

    <p>Displays the menu for a smart tag</p> Signup and view all the answers

    Which shortcut would you use to create a chart of the current data range?

    <p>F11</p> Signup and view all the answers

    What is the function of the shortcut ALT+I+C?

    <p>Insert a column</p> Signup and view all the answers

    What does pressing ALT+F+O+K do?

    <p>Opens a file from OneDrive</p> Signup and view all the answers

    Which shortcut is used to increase font size quickly?

    <p>ALT+H+F+G</p> Signup and view all the answers

    To access the Visual Basic Editor, which shortcut should you use?

    <p>ALT+F11</p> Signup and view all the answers

    What does ALT+N+V enable the user to do?

    <p>Create a pivot table</p> Signup and view all the answers

    Which shortcut will toggle between showing all or limited properties?

    <p>ALT+F+I+Q+P</p> Signup and view all the answers

    Which shortcut is utilized for Autosum?

    <p>ALT+H+U</p> Signup and view all the answers

    What does ALT+F+E+C+D+A accomplish?

    <p>Save as another file type</p> Signup and view all the answers

    What does the CTRL+PAGE DOWN shortcut do?

    <p>Moves to the next sheet in a workbook.</p> Signup and view all the answers

    Which shortcut selects the entire row in a worksheet?

    <p>SHIFT+SPACEBAR</p> Signup and view all the answers

    What action does pressing the SPACEBAR in a dialog box perform?

    <p>Performs the action for the selected button.</p> Signup and view all the answers

    When is CTRL+SHIFT+SPACEBAR used to select the entire worksheet?

    <p>When pressed three times.</p> Signup and view all the answers

    Which shortcut moves one screen up in a worksheet?

    <p>PAGE UP</p> Signup and view all the answers

    What does the SHIFT+TAB shortcut do?

    <p>Moves to the previous cell in a worksheet.</p> Signup and view all the answers

    Which of the following shortcuts selects the current and next sheets in a workbook?

    <p>CTRL+SHIFT+PAGE DOWN</p> Signup and view all the answers

    What does the ALT+SPACEBAR shortcut display?

    <p>Control menu for the Excel window.</p> Signup and view all the answers

    Study Notes

    Excel Shortcuts

    • Delete rows/columns: If entire row(s) / column(s) is selected, it deletes them.
    • Filtering: CTRL+SHIFT+L applies/removes filter.
    • Date entry: CTRL+; enters the current date.
    • Formula display: CTRL+~ alternates between displaying cell values and displaying formulas in the worksheet.
    • Copy formula: CTRL+' copies a formula from the cell above the active cell into the cell or the Formula Bar.

    Formatting

    • Format cells: CTRL+1 displays the Format Cells dialog box.
    • Bold formatting: CTRL+2 applies or removes bold formatting.
    • Italic formatting: CTRL+3 applies or removes italic formatting.
    • Underlining: CTRL+4 applies or removes underlining.
    • Strikethrough: CTRL+5 applies or removes strikethrough.

    Object manipulation

    • Object display: CTRL+6 alternates between hiding objects, displaying objects, and displaying placeholders for objects.
    • Outline symbols: CTRL+8 displays or hides the outline symbols.
    • Row/Column hiding: CTRL+9 hides the selected rows, CTRL+0 hides the selected columns.

    Worksheet selection

    • Select entire worksheet: CTRL+A selects the entire worksheet.
    • Select current region: When the worksheet contains data, CTRL+A selects the current region.
    • Select summary rows: Pressing CTRL+A a second time selects the current region and its summary rows.
    • Select entire worksheet (again): Pressing CTRL+A a third time selects the entire worksheet.

    Function arguments

    • Function Arguments dialog box: When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.
    • Argument names and parentheses: CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.

    Copy, Fill, and Clipboard

    • Copy cells: CTRL+C copies the selected cells.
    • Clipboard display: CTRL+C followed by another CTRL+C displays the Clipboard.
    • Fill Down command: CTRL+D uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
    • Refresh links: CTRL+ALT+F5 refreshes all links.
    • Switch between panes: F6 switches between the worksheet, Ribbon, task pane, and Zoom controls.
    • Split panes: In a worksheet that has been split, F6 includes the split panes when switching between panes and the Ribbon area.
    • Next workbook window: CTRL+F6 switches to the next workbook window when more than one workbook window is open.
    • Spelling dialog box: F7 displays the Spelling dialog box to check spelling in the active worksheet or selected range.
    • Move command: F7 performs the Move command on the workbook window when it is not maximized.
    • Extend mode: F8 turns extend mode on or off.
    • Nonadjacent cell selection: SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
    • Macro dialog box: ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.

    Calculation and recalculation

    • Calculate all worksheets: F9 calculates all worksheets in all open workbooks.
    • Calculate active worksheet: SHIFT+F9 calculates the active worksheet.
    • Calculate all worksheets (regardless of changes): CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
    • Recheck dependent formulas and calculate: CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

    Miscellaneous

    • Minimize workbook window: F9 minimizes a workbook window to an icon.
    • Key tips: F10 turns key tips on or off.
    • Shortcut menu: SHIFT+F10 displays the shortcut menu for a selected item.Here are the study notes for the text:
    • ALT Keys for Excel*
    • File Tab ALT Keys
      • ALT+F: Displays Backstage view
      • ALT+F+N: Creates a new workbook
      • ALT+F+O: Opens an existing workbook
      • ALT+F+S: Saves the workbook
      • ALT+F+P: Prints the workbook
      • ... (more options)
    • Home Tab ALT Keys
      • ALT+H: Goes to Home tab
      • ALT+H+X: Cuts
      • ALT+H+C: Copies
      • ALT+H+F+P: Format Painter
      • ... (more options)
    • Insert Tab ALT Keys
      • ALT+N: Inserts a### Switch Windows
    • ALT+W+M+V: View Macros
    • ALT+W+M+R: Record Macros
    • ALT+W+M+U: Use Relative References

    Developer Tab Shortcuts

    • ALT+L+V: Visual Basic Window
    • ALT+L+P+M: Macros Window
    • ALT+L+R: Record Macro
    • ALT+L+U: Use Relative Reference
    • ALT+L+A+S: Macro Security
    • ALT+L+H: Add-ins
    • ALT+L+J: COM Add-ins

    Form Controls and Active X Controls

    • ALT+L+I+B: Form Controls > Button
    • ALT+L+I+C: Form Controls > Combo Box
    • ALT+L+I+H: Form Controls > Check Box
    • ALT+L+I+S: Form Controls > Spin Button
    • ALT+L+I+I: Form Controls > List Box
    • ALT+L+I+P: Form Controls > Option Button
    • ALT+L+I+G: Form Controls > Group Box
    • ALT+L+I+L: Form Controls > Label
    • ALT+L+I+S: Form Controls > Scroll Bar
    • ALT+L+I+B: Active X Controls > Button
    • ALT+L+I+L: Active X Controls > List Box
    • ALT+L+I+T: Active X Controls > Text Box
    • ALT+L+I+S: Active X Controls > Scroll Bar
    • ALT+L+I+N: Active X Controls > Spin Button
    • ALT+L+I+O: Active X Controls > Option Button
    • ALT+L+I+A: Active X Controls > Label
    • ALT+L+I+I: Active X Controls > Image
    • ALT+L+I+G: Active X Controls > Toggle Buttons
    • ALT+L+I+M: Active X Controls > More Controls

    Other Shortcuts

    • ARROW: Move one cell up, down, left, or right in a worksheet
    • PAGE DOWN: Moves one screen down in a worksheet
    • ALT+PAGE DOWN: Moves one screen to the right in a worksheet
    • CTRL+PAGE DOWN: Moves to the next sheet in a workbook
    • CTRL+SHIFT+PAGE DOWN: Selects the current and next sheet in a workbook
    • PAGE UP: Moves one screen up in a worksheet
    • ALT+PAGE UP: Moves one screen to the left in a worksheet
    • CTRL+PAGE UP: Moves to the previous sheet in a workbook
    • CTRL+SHIFT+PAGE UP: Selects the current and previous sheet in a workbook
    • SPACEBAR: In a dialog box, performs the action for the selected button, or selects or clears a check box
    • CTRL+SPACEBAR: Selects an entire column in a worksheet
    • SHIFT+SPACEBAR: Selects an entire row in a worksheet
    • CTRL+SHIFT+SPACEBAR: Selects the entire worksheet
    • ALT+SPACEBAR: Displays the Control menu for the Microsoft Office Excel window
    • TAB: Moves one cell to the right in a worksheet
    • SHIFT+TAB: Moves to the previous cell in a worksheet or the previous option in a dialog box
    • CTRL+TAB: Switches to the next tab in dialog box
    • CTRL+SHIFT+TAB: Switches to the previous tab in a dialog box

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    Description

    This quiz covers essential shortcuts in Microsoft Excel, improving productivity and efficiency in worksheet management. Learn Ctrl+ shortcuts for deleting rows, applying filters, and formatting cells.

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