I-M-29 Overtime – Sworn Uniform 07/30/2024

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Questions and Answers

What is the definition of Emergency OT?

OT needs occurring between 0700 hours and 1800 hours that must be filled within two hours. (correct)

Any OT need that must be filled within three hours of the vacancy.

Any OT requirement known to exceed 24 hours.

OT needs that arise unexpectedly after 1800 hours.

What characterizes Extended OT?

OT called by the Fire Chief for emergency duties.

OT that must be filled within two hours of the vacancy.

Any OT need expected to last longer than 24 hours. (correct)

OT needed for personnel scheduled to shift changes.

Which of the following best describes the Holdover OT?

OT required when personnel must stay until relieved due to a vacancy. (correct)

OT that allows personnel to leave early.

OT that occurs without any prior notice.

Mandatory OT that personnel can refuse.

When is Mandatory OT typically applied?

By discretion of the Fire Chief for emergencies or shortages. Signup and view all the answers

What is the function of the Leadworker Group?

To manage staffing rosters across different operational areas. Signup and view all the answers

What occurs as Off-Going OT?

OT needs resulting from vacancies occurring during morning shift change. Signup and view all the answers

Which OT needs must be filled utilizing the Emergency Sign-up List?

Emergency OT that must be filled within two hours. Signup and view all the answers

What is the time frame for Anticipated OT?

OT needs that must be filled more than two hours from the vacancy's start time. Signup and view all the answers

Who is eligible to sign up for overtime opportunities?

Personnel who are OT Active Signup and view all the answers

What time frame can personnel sign up for Off-Going OT?

0700 to 0500 hours Signup and view all the answers

How far in advance can personnel sign up for Emergency OT?

Up to four weeks Signup and view all the answers

What must personnel do if they want to remove their Emergency OT status?

Remove the status before midnight the day before Signup and view all the answers

What is the maximum time prior to an OT assignment that personnel can change their Regular OT status?

Four days before Signup and view all the answers

What happens when personnel take an OT position and give it back within 24 hours?

The hours are added to their total overtime hours Signup and view all the answers

When can personnel remove or add their Regular OT status within the four days before an assignment?

Between 1800 hours and 0600 hours Signup and view all the answers

What type of overtime includes work roles that need to be filled urgently?

Emergency OT Signup and view all the answers

What occurs if an OT employee is not needed upon reporting to their assignment?

They may be reassigned to a different OT assignment Signup and view all the answers

What is the definition of Unanticipated OT?

Any emergency or shift-related OT needs Signup and view all the answers

What is the time frame during which personnel can sign up for Off-Going OT?

0700 to 0500 hours Signup and view all the answers

What happens if personnel refuse to work an available OT assignment?

They will only be paid for actual hours worked Signup and view all the answers

When should District Chiefs notify the Staffing Office for anticipated OT needs?

As soon as the need is established Signup and view all the answers

What happens to overtime hours after two years?

They are removed from the total OT hours. Signup and view all the answers

How are probationary firefighters integrated into the OT Active list?

They are positioned two-thirds from the top of the list. Signup and view all the answers

Upon graduation, how many OT hours do new firefighters inherit?

The number of hours accumulated by the firefighter two-thirds from the top of the list. Signup and view all the answers

What must employees do before working OT for a vacant position?

Accept the OT personally. Signup and view all the answers

How are additional OT hours treated at the end of the first quarter?

They will be included then dropped after two years. Signup and view all the answers

What is a requirement for compensation of overtime worked?

It must be logged on the Staffing Roster. Signup and view all the answers

What should employees do regarding their personal information on MDFRnet?

They are responsible for changes by midnight for next day effect. Signup and view all the answers

Why must employees check their voicemail and text messages before reporting for OT?

To ensure there are no changes or cancellations. Signup and view all the answers

Who has priority for Off-Going OT at shift change if the initial offer declines?

Employees from the Off-Going OT list Signup and view all the answers

What action must employees currently in the position take if they decline Off-Going OT?

Hold-over until properly relieved Signup and view all the answers

Which personnel are allowed to take Off-Going OT in the position they were assigned, according to the policy?

Only EMTs on a Rescue unit Signup and view all the answers

How will OT requests be prioritized when multiple personnel are eligible?

By number of OT hours in the OT database Signup and view all the answers

What is required before a Battalion Chief can turn unfilled OT vacancies over to the Staffing Office?

Exhaust all reasonable attempts to hire OT Signup and view all the answers

When does the Off-Going OT Hiring List become available for Battalion Chiefs?

At 0600 hours Signup and view all the answers

Which of the following statements regarding Off-Going OT from 0700-1900 is correct?

It can only be modified with District Chief approval. Signup and view all the answers

For which positions can Off-Going OT be offered according to rank and required certifications?

Firefighters, Lieutenants, and Captains Signup and view all the answers

What is the maximum duration for Off-Going OT?

12 hours Signup and view all the answers

Personnel with prior commitments are generally not eligible for Off-Going OT unless what condition is met?

Their prior commitment ends after the available OT Signup and view all the answers

What determines the order of hiring for On-Coming OT needs after 1800 hours?

The current duty roster Signup and view all the answers

Which personnel are exempt from being offered Off-Going OT?

Personnel with prior commitments Signup and view all the answers

When more than one eligible person is available for OT, what is the decisive factor for selection?

Number of OT hours worked Signup and view all the answers

Who ultimately hires the remaining vacancies from the Emergency Overtime sign-up list?

Staffing Office personnel Signup and view all the answers

What happens if vacancies remain after 30 minutes of attempting to fill Emergency OT positions?

Unfilled Emergency OT positions will be combined with unfilled PM positions. Signup and view all the answers

What is the first step taken after exhausting the 'All Emergency' OT list?

Send a text message to all OT Active personnel. Signup and view all the answers

Who must approve Mandatory OT?

The Fire Chief or a designee. Signup and view all the answers

How are personnel selected for Mandatory OT if the available lists are exhausted?

By least hours signed up as available. Signup and view all the answers

What must personnel hired for Extended OT do regarding prior commitments?

They must notify the Staffing Office and their Payroll Attendance Record Supervisor. Signup and view all the answers

If vacancies remain even after filling with the next higher rank, what is the protocol?

Consider the next immediate rank for hiring. Signup and view all the answers

What happens if an employee refuses Mandatory OT?

Their actions will be reported to their District/Division Chief. Signup and view all the answers

What individual information is the Bureau OIC/Supervisor required to provide to the Staffing Office for each OT hire?

Full name, rank, employee ID, position, date, and total hours. Signup and view all the answers

What is the primary responsibility of the Staffing Office during normal staffing hours?

Hiring all Regular and Emergency OT. Signup and view all the answers

How often is the OT balance for each employee adjusted?

Quarterly. Signup and view all the answers

What should probationary firefighters avoid concerning Extended OT?

Working Extended OT. Signup and view all the answers

What type of personnel may request an exemption from Mandatory OT?

Under extenuating circumstances. Signup and view all the answers

What does the Staffing Office maintain regarding overtime hours?

An OT List database. Signup and view all the answers

Who evaluates requests for exemptions from Mandatory OT?

The employee’s District/Division Chief. Signup and view all the answers

Who can take on-coming overtime when working in a Rescue unit?

Firefighter EMTs with two additional paramedics on the unit Signup and view all the answers

What determines which personnel are eligible for overtime when multiple people qualify?

The least number of overtime hours recorded Signup and view all the answers

What is the primary requirement for personnel who sign up for Emergency OT?

They are required to work wherever needed on short notice Signup and view all the answers

Who is responsible for hiring personnel for Emergency OT during Staffing Office hours?

The Staffing Office Signup and view all the answers

What happens if an employee refuses to work the available OT assignment?

They will only be paid for the hours they actually work Signup and view all the answers

How does the Staffing Office address unfilled overtime vacancies after all personnel have been contacted?

All OT active personnel will be considered available for OT Signup and view all the answers

Which types of vacancies will Emergency and Off-Going overtime be cancelled first?

Emergency and/or Off-Going overtime positions Signup and view all the answers

What is a key factor in prioritizing personnel for Emergency OT offers?

The least number of hours worked Signup and view all the answers

What must Battalion Chiefs do after hiring an employee for OT?

Enter the name of the hired employee in the Roster Application Signup and view all the answers

What occurs if an Advanced OT vacancy remains unfilled after contact attempts?

A text message will notify all OT active personnel of available positions Signup and view all the answers

How long will unfilled overtime positions remain open after a call-in?

30 minutes Signup and view all the answers

What is required for a Firefighter to work on a specialty Rescue unit?

Qualified as an EMT and a trained paramedic for that unit Signup and view all the answers

Which statement is true regarding partial shifts for Emergency OT?

They can work the remainder of the overtime if the original employee does not return Signup and view all the answers

How quickly does the Staffing Office use the Emergency OT list?

When overtime vacancies start in two hours or less Signup and view all the answers

Study Notes

Miami-Dade Fire Rescue Overtime Policies

Overtime Types: Various categories include Anticipated OT, Emergency OT, Extended OT, Holdover OT, and Mandatory OT, each with specific definitions and timeframes for hiring personnel.
Operational Staffing Needs: When Operations personnel are insufficient, overtime (OT) will be authorized in accordance with the Collective Bargaining Agreement (CBA) directives.

Overtime Categories Explained

Anticipated OT: Needs identified more than two hours from the vacancy start time.
Emergency OT: Requires filling within two hours during peak hours (0700-1800) when not filled by Off-Going OT.
Extended OT: Known OT needs exceeding 24 hours, typically involving extraordinary operations.
Holdover OT: Occurs during shift changes, requiring current personnel to stay until relieved.

Leadworker Groups

Staffing is categorized into three Leadworker Groups:
- North LW Group: B-1, B-2, B-3, B-4, B-14
- Central LW Group: B-5, B-6, B-8, B-11, B-12
- South LW Group: B-7, B-9, B-10, B-13

Eligibility: Only OT Active personnel can sign up for overtime opportunities which include Off-Going, Emergency, and Regular OT.
Sign-Up Mechanism: Personnel register through the Staffing Calendar on MDFRnet.
Timing Restrictions:
- Off-Going OT can be signed up between 0700-0500 hours on the off-going shift.
- Emergency OT and Regular OT can be signed up for up to four weeks in advance.

Cancellations and Forfeiture

Personnel who reclaim an overtime position within 24 hours will have those hours added to their total OT unless cancellation occurs within the first 60 minutes of acceptance.
Personnel who forfeit an assignment are ineligible for OT during the relevant timeframe unless specified exceptions apply.

Hiring Procedures for Anticipated and Unanticipated OT

Regular OT: District Chiefs must notify the Staffing Office of needs at least by 0900 hours. Priority for filling is based on the least number of OT hours worked.
Unanticipated OT: Offered by Battalion Chiefs at shift changes or after hours, with hiring priorities defined for both Off-Going and On-Coming OT.

Order of Hiring for Off-Going and On-Coming OT

Off-Going OT fills vacancies based on rank and certifications, starting with personnel directly involved, then extending to others based on roster position and least OT hours.
On-Coming OT follows a similar hierarchy, also prioritizing by roster and minimum OT consumed.

Contacts and Notifications

Battalion Chiefs must notify the Staffing Office of any cancellations and re-assignments of OT personnel as required, ensuring efficient staffing at all times.
In emergency situations, a text notification system will help inform all eligible OT personnel of available opportunities promptly.

Outstanding Vacancies

When regular or emergency OT remains unfilled, all OT Active personnel become eligible, with positions filled on a first-come, first-served basis within a defined call-in window.### Overtime Procedures for Sworn Personnel
Vacancies after 30 minutes will combine unfilled Emergency OT positions with matching PM positions, prompting calls from the Staffing Office to the “All Emergency” OT list.
If vacancies persist post “All Emergency” OT list, a text notification will be sent to all OT Active personnel, detailing available positions for a 30-minute call-in period on a first-come, first-served basis.
If vacancies remain after this, positions will be filled by considering the next higher rank, adhering to Emergency OT procedures.
Personnel currently in unfilled positions remain until formally relieved; they may arrange their own relief by directing qualified personnel to the Staffing Office.

Extended and Mandatory Overtime

Extended OT hires are taken from the Extended OT list; probationary firefighters are not eligible for this.
Personnel assigned Extended OT must inform the Staffing Office and their PAR Supervisor of prior commitments.
Mandatory OT requires approval from the Fire Chief or designee and is notified through the Staffing Office when vacancies occur.
In cases of refusal to accept Mandatory OT, incidents are reported to respective District/Division Chiefs; exemptions may be requested based on personal hardship.

Bureau and Staffing Office Responsibilities

Each Bureau must have a written OT hiring procedure approved by appropriate personnel that aligns with MDFR policy and operational needs.
Bureau OIC/Supervisors must report hired personnel’s information to the Staffing Office by the next business day, including full name, rank, employee ID, position, date, and total hours worked.
Staffing Office responsibilities include hiring for Regular and Emergency OT, notifying cancellations, and maintaining the OT database.

OT List Maintenance

All sworn personnel have an OT balance reflecting hours worked over a two-year period, promoting fairness in OT hiring.
Permanent employees will see their OT balance adjusted quarterly, dropping hours from the equivalent quarter two years prior.
Probationary firefighters are automatically added to the OT Active list and start with hours accumulated by fellow firefighters ranked two-thirds from the top of the list, which is added upon graduating recruitment training.

Employee Responsibilities

Employees cannot cancel fire watch duties to accept OT.
An OT vacancy is not officially filled until personally accepted by the employee.
Responsibility lies on employees to ensure their OT is documented and timeframes are accurate on the Staffing Roster.
Employees must verify all communication regarding OT positions before reporting and update personal information for accurate records on MDFRnet.

OT Compensation

Compensation for OT is issued only when documented on the Staffing Roster and reflected in the employee’s ePAR.

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Description

This quiz explores the staffing policy of Miami-Dade Fire Rescue (MDFR), focusing on the regulations regarding overtime (OT) needs and the Collective Bargaining Agreement (CBA). Understand the differences between anticipated and emergency overtime as outlined in the policy. Test your knowledge on how MDFR maintains adequate staffing levels.