I-M-29 Overtime – Sworn Uniform 07/30/2024

Miami-Dade Fire Rescue Overtime Policies

• Overtime Types: Various categories include Anticipated OT, Emergency OT, Extended OT, Holdover OT, and Mandatory OT, each with specific definitions and timeframes for hiring personnel.
• Operational Staffing Needs: When Operations personnel are insufficient, overtime (OT) will be authorized in accordance with the Collective Bargaining Agreement (CBA) directives.

Overtime Categories Explained

• Anticipated OT: Needs identified more than two hours from the vacancy start time.
• Emergency OT: Requires filling within two hours during peak hours (0700-1800) when not filled by Off-Going OT.
• Extended OT: Known OT needs exceeding 24 hours, typically involving extraordinary operations.
• Holdover OT: Occurs during shift changes, requiring current personnel to stay until relieved.

Leadworker Groups

• Staffing is categorized into three Leadworker Groups:
  • North LW Group: B-1, B-2, B-3, B-4, B-14
  • Central LW Group: B-5, B-6, B-8, B-11, B-12
  • South LW Group: B-7, B-9, B-10, B-13

Overtime Sign-Up Process

• Eligibility: Only OT Active personnel can sign up for overtime opportunities which include Off-Going, Emergency, and Regular OT.
• Sign-Up Mechanism: Personnel register through the Staffing Calendar on MDFRnet.
• Timing Restrictions:
  • Off-Going OT can be signed up between 0700-0500 hours on the off-going shift.
  • Emergency OT and Regular OT can be signed up for up to four weeks in advance.

Cancellations and Forfeiture

• Personnel who reclaim an overtime position within 24 hours will have those hours added to their total OT unless cancellation occurs within the first 60 minutes of acceptance.
• Personnel who forfeit an assignment are ineligible for OT during the relevant timeframe unless specified exceptions apply.

Hiring Procedures for Anticipated and Unanticipated OT

• Regular OT: District Chiefs must notify the Staffing Office of needs at least by 0900 hours. Priority for filling is based on the least number of OT hours worked.
• Unanticipated OT: Offered by Battalion Chiefs at shift changes or after hours, with hiring priorities defined for both Off-Going and On-Coming OT.

Order of Hiring for Off-Going and On-Coming OT

• Off-Going OT fills vacancies based on rank and certifications, starting with personnel directly involved, then extending to others based on roster position and least OT hours.
• On-Coming OT follows a similar hierarchy, also prioritizing by roster and minimum OT consumed.

Contacts and Notifications

• Battalion Chiefs must notify the Staffing Office of any cancellations and re-assignments of OT personnel as required, ensuring efficient staffing at all times.
• In emergency situations, a text notification system will help inform all eligible OT personnel of available opportunities promptly.

Outstanding Vacancies

• When regular or emergency OT remains unfilled, all OT Active personnel become eligible, with positions filled on a first-come, first-served basis within a defined call-in window.### Overtime Procedures for Sworn Personnel
• Vacancies after 30 minutes will combine unfilled Emergency OT positions with matching PM positions, prompting calls from the Staffing Office to the “All Emergency” OT list.
• If vacancies persist post “All Emergency” OT list, a text notification will be sent to all OT Active personnel, detailing available positions for a 30-minute call-in period on a first-come, first-served basis.
• If vacancies remain after this, positions will be filled by considering the next higher rank, adhering to Emergency OT procedures.
• Personnel currently in unfilled positions remain until formally relieved; they may arrange their own relief by directing qualified personnel to the Staffing Office.

Extended and Mandatory Overtime

• Extended OT hires are taken from the Extended OT list; probationary firefighters are not eligible for this.
• Personnel assigned Extended OT must inform the Staffing Office and their PAR Supervisor of prior commitments.
• Mandatory OT requires approval from the Fire Chief or designee and is notified through the Staffing Office when vacancies occur.
• In cases of refusal to accept Mandatory OT, incidents are reported to respective District/Division Chiefs; exemptions may be requested based on personal hardship.

Bureau and Staffing Office Responsibilities

• Each Bureau must have a written OT hiring procedure approved by appropriate personnel that aligns with MDFR policy and operational needs.
• Bureau OIC/Supervisors must report hired personnel’s information to the Staffing Office by the next business day, including full name, rank, employee ID, position, date, and total hours worked.
• Staffing Office responsibilities include hiring for Regular and Emergency OT, notifying cancellations, and maintaining the OT database.

OT List Maintenance

• All sworn personnel have an OT balance reflecting hours worked over a two-year period, promoting fairness in OT hiring.
• Permanent employees will see their OT balance adjusted quarterly, dropping hours from the equivalent quarter two years prior.
• Probationary firefighters are automatically added to the OT Active list and start with hours accumulated by fellow firefighters ranked two-thirds from the top of the list, which is added upon graduating recruitment training.

Employee Responsibilities

• Employees cannot cancel fire watch duties to accept OT.
• An OT vacancy is not officially filled until personally accepted by the employee.
• Responsibility lies on employees to ensure their OT is documented and timeframes are accurate on the Staffing Roster.
• Employees must verify all communication regarding OT positions before reporting and update personal information for accurate records on MDFRnet.

OT Compensation

• Compensation for OT is issued only when documented on the Staffing Roster and reflected in the employee’s ePAR.

This quiz explores the staffing policy of Miami-Dade Fire Rescue (MDFR), focusing on the regulations regarding overtime (OT) needs and the Collective Bargaining Agreement (CBA). Understand the differences between anticipated and emergency overtime as outlined in the policy. Test your knowledge on how MDFR maintains adequate staffing levels.