Podcast
Questions and Answers
What is the definition of Emergency OT?
What is the definition of Emergency OT?
- OT needs occurring between 0700 hours and 1800 hours that must be filled within two hours. (correct)
- Any OT need that must be filled within three hours of the vacancy.
- Any OT requirement known to exceed 24 hours.
- OT needs that arise unexpectedly after 1800 hours.
What characterizes Extended OT?
What characterizes Extended OT?
- OT called by the Fire Chief for emergency duties.
- OT that must be filled within two hours of the vacancy.
- Any OT need expected to last longer than 24 hours. (correct)
- OT needed for personnel scheduled to shift changes.
Which of the following best describes the Holdover OT?
Which of the following best describes the Holdover OT?
- OT required when personnel must stay until relieved due to a vacancy. (correct)
- OT that allows personnel to leave early.
- OT that occurs without any prior notice.
- Mandatory OT that personnel can refuse.
When is Mandatory OT typically applied?
When is Mandatory OT typically applied?
What is the function of the Leadworker Group?
What is the function of the Leadworker Group?
What occurs as Off-Going OT?
What occurs as Off-Going OT?
Which OT needs must be filled utilizing the Emergency Sign-up List?
Which OT needs must be filled utilizing the Emergency Sign-up List?
What is the time frame for Anticipated OT?
What is the time frame for Anticipated OT?
Who is eligible to sign up for overtime opportunities?
Who is eligible to sign up for overtime opportunities?
What time frame can personnel sign up for Off-Going OT?
What time frame can personnel sign up for Off-Going OT?
How far in advance can personnel sign up for Emergency OT?
How far in advance can personnel sign up for Emergency OT?
What must personnel do if they want to remove their Emergency OT status?
What must personnel do if they want to remove their Emergency OT status?
What is the maximum time prior to an OT assignment that personnel can change their Regular OT status?
What is the maximum time prior to an OT assignment that personnel can change their Regular OT status?
What happens when personnel take an OT position and give it back within 24 hours?
What happens when personnel take an OT position and give it back within 24 hours?
When can personnel remove or add their Regular OT status within the four days before an assignment?
When can personnel remove or add their Regular OT status within the four days before an assignment?
What type of overtime includes work roles that need to be filled urgently?
What type of overtime includes work roles that need to be filled urgently?
What occurs if an OT employee is not needed upon reporting to their assignment?
What occurs if an OT employee is not needed upon reporting to their assignment?
What is the definition of Unanticipated OT?
What is the definition of Unanticipated OT?
What is the time frame during which personnel can sign up for Off-Going OT?
What is the time frame during which personnel can sign up for Off-Going OT?
What happens if personnel refuse to work an available OT assignment?
What happens if personnel refuse to work an available OT assignment?
When should District Chiefs notify the Staffing Office for anticipated OT needs?
When should District Chiefs notify the Staffing Office for anticipated OT needs?
What happens to overtime hours after two years?
What happens to overtime hours after two years?
How are probationary firefighters integrated into the OT Active list?
How are probationary firefighters integrated into the OT Active list?
Upon graduation, how many OT hours do new firefighters inherit?
Upon graduation, how many OT hours do new firefighters inherit?
What must employees do before working OT for a vacant position?
What must employees do before working OT for a vacant position?
How are additional OT hours treated at the end of the first quarter?
How are additional OT hours treated at the end of the first quarter?
What is a requirement for compensation of overtime worked?
What is a requirement for compensation of overtime worked?
What should employees do regarding their personal information on MDFRnet?
What should employees do regarding their personal information on MDFRnet?
Why must employees check their voicemail and text messages before reporting for OT?
Why must employees check their voicemail and text messages before reporting for OT?
Who has priority for Off-Going OT at shift change if the initial offer declines?
Who has priority for Off-Going OT at shift change if the initial offer declines?
What action must employees currently in the position take if they decline Off-Going OT?
What action must employees currently in the position take if they decline Off-Going OT?
Which personnel are allowed to take Off-Going OT in the position they were assigned, according to the policy?
Which personnel are allowed to take Off-Going OT in the position they were assigned, according to the policy?
How will OT requests be prioritized when multiple personnel are eligible?
How will OT requests be prioritized when multiple personnel are eligible?
What is required before a Battalion Chief can turn unfilled OT vacancies over to the Staffing Office?
What is required before a Battalion Chief can turn unfilled OT vacancies over to the Staffing Office?
When does the Off-Going OT Hiring List become available for Battalion Chiefs?
When does the Off-Going OT Hiring List become available for Battalion Chiefs?
Which of the following statements regarding Off-Going OT from 0700-1900 is correct?
Which of the following statements regarding Off-Going OT from 0700-1900 is correct?
For which positions can Off-Going OT be offered according to rank and required certifications?
For which positions can Off-Going OT be offered according to rank and required certifications?
What is the maximum duration for Off-Going OT?
What is the maximum duration for Off-Going OT?
Personnel with prior commitments are generally not eligible for Off-Going OT unless what condition is met?
Personnel with prior commitments are generally not eligible for Off-Going OT unless what condition is met?
What determines the order of hiring for On-Coming OT needs after 1800 hours?
What determines the order of hiring for On-Coming OT needs after 1800 hours?
Which personnel are exempt from being offered Off-Going OT?
Which personnel are exempt from being offered Off-Going OT?
When more than one eligible person is available for OT, what is the decisive factor for selection?
When more than one eligible person is available for OT, what is the decisive factor for selection?
Who ultimately hires the remaining vacancies from the Emergency Overtime sign-up list?
Who ultimately hires the remaining vacancies from the Emergency Overtime sign-up list?
What happens if vacancies remain after 30 minutes of attempting to fill Emergency OT positions?
What happens if vacancies remain after 30 minutes of attempting to fill Emergency OT positions?
What is the first step taken after exhausting the 'All Emergency' OT list?
What is the first step taken after exhausting the 'All Emergency' OT list?
Who must approve Mandatory OT?
Who must approve Mandatory OT?
How are personnel selected for Mandatory OT if the available lists are exhausted?
How are personnel selected for Mandatory OT if the available lists are exhausted?
What must personnel hired for Extended OT do regarding prior commitments?
What must personnel hired for Extended OT do regarding prior commitments?
If vacancies remain even after filling with the next higher rank, what is the protocol?
If vacancies remain even after filling with the next higher rank, what is the protocol?
What happens if an employee refuses Mandatory OT?
What happens if an employee refuses Mandatory OT?
What individual information is the Bureau OIC/Supervisor required to provide to the Staffing Office for each OT hire?
What individual information is the Bureau OIC/Supervisor required to provide to the Staffing Office for each OT hire?
What is the primary responsibility of the Staffing Office during normal staffing hours?
What is the primary responsibility of the Staffing Office during normal staffing hours?
How often is the OT balance for each employee adjusted?
How often is the OT balance for each employee adjusted?
What should probationary firefighters avoid concerning Extended OT?
What should probationary firefighters avoid concerning Extended OT?
What type of personnel may request an exemption from Mandatory OT?
What type of personnel may request an exemption from Mandatory OT?
What does the Staffing Office maintain regarding overtime hours?
What does the Staffing Office maintain regarding overtime hours?
Who evaluates requests for exemptions from Mandatory OT?
Who evaluates requests for exemptions from Mandatory OT?
Who can take on-coming overtime when working in a Rescue unit?
Who can take on-coming overtime when working in a Rescue unit?
What determines which personnel are eligible for overtime when multiple people qualify?
What determines which personnel are eligible for overtime when multiple people qualify?
What is the primary requirement for personnel who sign up for Emergency OT?
What is the primary requirement for personnel who sign up for Emergency OT?
Who is responsible for hiring personnel for Emergency OT during Staffing Office hours?
Who is responsible for hiring personnel for Emergency OT during Staffing Office hours?
What happens if an employee refuses to work the available OT assignment?
What happens if an employee refuses to work the available OT assignment?
How does the Staffing Office address unfilled overtime vacancies after all personnel have been contacted?
How does the Staffing Office address unfilled overtime vacancies after all personnel have been contacted?
Which types of vacancies will Emergency and Off-Going overtime be cancelled first?
Which types of vacancies will Emergency and Off-Going overtime be cancelled first?
What is a key factor in prioritizing personnel for Emergency OT offers?
What is a key factor in prioritizing personnel for Emergency OT offers?
What must Battalion Chiefs do after hiring an employee for OT?
What must Battalion Chiefs do after hiring an employee for OT?
What occurs if an Advanced OT vacancy remains unfilled after contact attempts?
What occurs if an Advanced OT vacancy remains unfilled after contact attempts?
How long will unfilled overtime positions remain open after a call-in?
How long will unfilled overtime positions remain open after a call-in?
What is required for a Firefighter to work on a specialty Rescue unit?
What is required for a Firefighter to work on a specialty Rescue unit?
Which statement is true regarding partial shifts for Emergency OT?
Which statement is true regarding partial shifts for Emergency OT?
How quickly does the Staffing Office use the Emergency OT list?
How quickly does the Staffing Office use the Emergency OT list?
Study Notes
Miami-Dade Fire Rescue Overtime Policies
- Overtime Types: Various categories include Anticipated OT, Emergency OT, Extended OT, Holdover OT, and Mandatory OT, each with specific definitions and timeframes for hiring personnel.
- Operational Staffing Needs: When Operations personnel are insufficient, overtime (OT) will be authorized in accordance with the Collective Bargaining Agreement (CBA) directives.
Overtime Categories Explained
- Anticipated OT: Needs identified more than two hours from the vacancy start time.
- Emergency OT: Requires filling within two hours during peak hours (0700-1800) when not filled by Off-Going OT.
- Extended OT: Known OT needs exceeding 24 hours, typically involving extraordinary operations.
- Holdover OT: Occurs during shift changes, requiring current personnel to stay until relieved.
Leadworker Groups
- Staffing is categorized into three Leadworker Groups:
- North LW Group: B-1, B-2, B-3, B-4, B-14
- Central LW Group: B-5, B-6, B-8, B-11, B-12
- South LW Group: B-7, B-9, B-10, B-13
Overtime Sign-Up Process
- Eligibility: Only OT Active personnel can sign up for overtime opportunities which include Off-Going, Emergency, and Regular OT.
- Sign-Up Mechanism: Personnel register through the Staffing Calendar on MDFRnet.
- Timing Restrictions:
- Off-Going OT can be signed up between 0700-0500 hours on the off-going shift.
- Emergency OT and Regular OT can be signed up for up to four weeks in advance.
Cancellations and Forfeiture
- Personnel who reclaim an overtime position within 24 hours will have those hours added to their total OT unless cancellation occurs within the first 60 minutes of acceptance.
- Personnel who forfeit an assignment are ineligible for OT during the relevant timeframe unless specified exceptions apply.
Hiring Procedures for Anticipated and Unanticipated OT
- Regular OT: District Chiefs must notify the Staffing Office of needs at least by 0900 hours. Priority for filling is based on the least number of OT hours worked.
- Unanticipated OT: Offered by Battalion Chiefs at shift changes or after hours, with hiring priorities defined for both Off-Going and On-Coming OT.
Order of Hiring for Off-Going and On-Coming OT
- Off-Going OT fills vacancies based on rank and certifications, starting with personnel directly involved, then extending to others based on roster position and least OT hours.
- On-Coming OT follows a similar hierarchy, also prioritizing by roster and minimum OT consumed.
Contacts and Notifications
- Battalion Chiefs must notify the Staffing Office of any cancellations and re-assignments of OT personnel as required, ensuring efficient staffing at all times.
- In emergency situations, a text notification system will help inform all eligible OT personnel of available opportunities promptly.
Outstanding Vacancies
- When regular or emergency OT remains unfilled, all OT Active personnel become eligible, with positions filled on a first-come, first-served basis within a defined call-in window.### Overtime Procedures for Sworn Personnel
- Vacancies after 30 minutes will combine unfilled Emergency OT positions with matching PM positions, prompting calls from the Staffing Office to the “All Emergency” OT list.
- If vacancies persist post “All Emergency” OT list, a text notification will be sent to all OT Active personnel, detailing available positions for a 30-minute call-in period on a first-come, first-served basis.
- If vacancies remain after this, positions will be filled by considering the next higher rank, adhering to Emergency OT procedures.
- Personnel currently in unfilled positions remain until formally relieved; they may arrange their own relief by directing qualified personnel to the Staffing Office.
Extended and Mandatory Overtime
- Extended OT hires are taken from the Extended OT list; probationary firefighters are not eligible for this.
- Personnel assigned Extended OT must inform the Staffing Office and their PAR Supervisor of prior commitments.
- Mandatory OT requires approval from the Fire Chief or designee and is notified through the Staffing Office when vacancies occur.
- In cases of refusal to accept Mandatory OT, incidents are reported to respective District/Division Chiefs; exemptions may be requested based on personal hardship.
Bureau and Staffing Office Responsibilities
- Each Bureau must have a written OT hiring procedure approved by appropriate personnel that aligns with MDFR policy and operational needs.
- Bureau OIC/Supervisors must report hired personnel’s information to the Staffing Office by the next business day, including full name, rank, employee ID, position, date, and total hours worked.
- Staffing Office responsibilities include hiring for Regular and Emergency OT, notifying cancellations, and maintaining the OT database.
OT List Maintenance
- All sworn personnel have an OT balance reflecting hours worked over a two-year period, promoting fairness in OT hiring.
- Permanent employees will see their OT balance adjusted quarterly, dropping hours from the equivalent quarter two years prior.
- Probationary firefighters are automatically added to the OT Active list and start with hours accumulated by fellow firefighters ranked two-thirds from the top of the list, which is added upon graduating recruitment training.
Employee Responsibilities
- Employees cannot cancel fire watch duties to accept OT.
- An OT vacancy is not officially filled until personally accepted by the employee.
- Responsibility lies on employees to ensure their OT is documented and timeframes are accurate on the Staffing Roster.
- Employees must verify all communication regarding OT positions before reporting and update personal information for accurate records on MDFRnet.
OT Compensation
- Compensation for OT is issued only when documented on the Staffing Roster and reflected in the employee’s ePAR.
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Description
This quiz explores the staffing policy of Miami-Dade Fire Rescue (MDFR), focusing on the regulations regarding overtime (OT) needs and the Collective Bargaining Agreement (CBA). Understand the differences between anticipated and emergency overtime as outlined in the policy. Test your knowledge on how MDFR maintains adequate staffing levels.
